Spring 2016

Funding Overview:

Room tax funds are received from the City of Rhinelander and the Town of Pelican, and are facilitated by the Rhinelander Area Chamber of Commerce through the Rhinelander Tourism Marketing Committee (“RTMC”).

RTMC is comprised of members of the City of Rhinelander and Town of Pelican tourism entities. RTMC meets bi-monthly on the first Wednesday of the month. The RTMC distributes room tax funds twice per year – at the June and December meetings.

Funding is devoted to community groups and organizations that further the advertising and promotion of tourism in the Rhinelander area. RTMC will consider applications from non-profit groups and organizations that provide marketing and focus on bringing people to the Rhinelander area. RTMC will also consider applications from non-profit groups and organizations that offer activities or events that will encourage people to stay longer.

RTMC will not fund for-profit organizations. RTMC will not provide room tax funds for an organization’s operating expenses, volunteer pay or stipends, or infrastructure.

Application Deadlines:

The Rhinelander Tourism Marketing Committee will accept funding applications for review at the June and December meetings. Applications must be received at the Chamber of Commerce office by 5pm Friday, May 20, 2016.

Applications received after the May 20th due date will be held for the December review. Applications received after the winterdue date will be held for review at the June meeting.

Completed applications should be delivered to the Rhinelander Area Chamber of Commerce. The Chamber will review the applications and request any missing information – which would be due two days prior to the review meeting.

Application Process:

Applications are available at the Rhinelander Area Chamber of Commerce, and online at Applications may be submitted electronically (preferred) or by hand. If you are submitting your copies by hand, please make 10 copies of your application to distribute to the Committee.

The Rhinelander Tourism Marketing Committee meets on the first Wednesday of every other month, and approved disbursements will occur within one week of the June and December meetings.
Please complete the application on the following pages and review the attached sample marketing/promotion budget.

(Use a second sheet of paper if you need more room.)

Name of Organization:
Contact Person:
Mailing Address (address, city, state, zip code):
Daytime Phone Number:
Email Address:
APPLICATION PERIOD (June or December):
AMOUNT OF FUNDING REQUESTED:
PURPOSE OF FUNDING:
Description of Project:
Goals of Project:
How will your project increase visitor traffic or traveler spending:
How will your project impact the community?
Estimated Attendance to Your Event/Activity:
Is Your Organization Incorporated?
If So, Under Which Section – example 501(c)(3)?
Tax Exempt Number:
Purpose of Organization:
Geographical Area Served:
Officers of Organization (please include email addresses): / Name/Title/Address
Name/Title/Address
Has the Organization Previously Applied For Room Tax Funds?
If so, Date and Amount Received:
Signature of Applicant: / (Date)

This form and the following budget MUST accompany the Application for Room Tax Funds.

A financial statement may also supplement the Application for Room Tax Funds.

INCOME / OPERATING REPORT FOR ORGANIZATIONAL FUNDING
PRIOR YEAR’S OPERATING STATEMENT – FOR THE EVENT OR PROGRAM FOR WHICH FUNDING IS BEING REQUESTED
INCOME: / Amount / Marketing EXPENSES: / Amount
Admissions/Registrations / Print Advertising
Sponsorships / Newspaper
Dues / Northwoods River News
Donations / Star Journal
Room Tax Funding / Lakeland Times
Merchandise Sales / Silent Sports Magazine
Concession Sales / Other
Raffles / Other
Other (List) / Other
Flyers/Signs/Posters
Broadcast
TV Advertising
WJFW-12
WAOW-34
WSAW-7
Cable TV
Other
Other
Radio Advertising
NRG (97.3, 95.9, 100.1, etc)
WCYE (93.7, 96.5)
Other
Other
Other
Internet
Website
Facebook
Other
Other (list)
Total Marketing Expenses:
Other Operational Expenses:
Total Income: / Total Expenses:
NET PROFIT (or loss): $
INCOME / OPERATING REPORT FOR ORGANIZATIONAL FUNDING
PRIOR YEAR’S OPERATING STATEMENT – FOR THE EVENT OR PROGRAM FOR WHICH FUNDING IS BEING REQUESTED
INCOME: / Amount / Marketing EXPENSES: / Amount
Admissions/Registrations / $1500 / Print Advertising
Sponsorships / $2000 / Newspaper
Dues / -- / Northwoods River News / $250
Donations / $500 / Star Journal / $250
Room Tax Funding / $500 / Lakeland Times
Merchandise Sales / -- / Silent Sports Magazine / $250
Concession Sales / $250 / Other
Raffles / -- / Other
Other (List) / Other
Flyers/Signs/Posters / $500
Broadcast
TV Advertising
WJFW-12
WAOW-34
WSAW-7
Cable TV
Other
Other
Radio Advertising
NRG (97.3, 95.9, 100.1, etc) / $300
WCYE (93.7, 96.5)
Other
Other
Other
Internet
Website
Facebook / $75
Other
Other (list)
Total Marketing Expenses: / $1625
Other Operational Expenses: / $330
Total Income: / $4750 / Total Expenses: / $1955
NET PROFIT (or loss): $ 2795