Title of Post: / Deputy Warehouse Manager
Grade: / Band 6
Department/Directorate: / Warehouse / Supply Chain
Accountable to: / Warehouse Manager
Responsible for: / Warehouse Staff
Main Job Purpose
- To manage the receipt, storage and recording of raw materials from suppliers and despatch of finished goods.
- Responsible for the planning and implementation of routine processes, and procedures in line with Good Warehousing & Distribution Practice (GWDP) and Regulatory requirements.
- Deputise for the Warehouse & Dispensary Manager in terms of the management and control of all aspects of the warehouse operation.
Organisational Structure
Key Duties and Responsibilities
- Manage the planning and organisation of the Warehouse activities on a day to day basis and allocate appropriately trained Warehouse personnel and to be responsible for ensuring agreed service levels are maintained and departmental KPI’s are met.
- Monitor and manage individual and team performance, through the application of company policies, procedures and people management processes (i.e. Absence, performance, conduct etc.)
- Maintain the motivation and development of Warehouse Personnel and proactively encourage positive and constructive relationships with other Departments on site.
- Assist in the responsibility for the security of the Warehouse building, IT systems and all inventory stored.
- Assist in the responsibility for the security of exported Finished Product in line with the D.O.T. “Known Consigner” legislation.
- Manage the annual and weekly planning of BPL’s emergency on call team to ensure appropriate cover is provided at all times.
- During the period of being on call, must comply with BPL’s Emergency On Call Policy.
- Responsible for ensuring that all day to day operations are carried by out Warehouse Personnel in accordance with Standard Operating Procedures (SOP’s) and that the principles of Good Manufacturing Practice (GMP) , Good Warehouse Distribution Practice (GWDP) and Health & Safety (H&S) policies are complied with at all times.
- Responsible for ensuring that all Material Requisitions are supplied accurately and to the agreed lead times.
- Responsible for ensuring that BPL’s Enterprise Resource Planning system (ERP) is up to date and accurate at all times for Warehousing functions.
- Responsible for ensuring that assigned Corrective / Preventative Quality and H&S actions are completed and Quality Records are updated and closed within agreed lead times.
- Responsible for carrying out daily stock checks in accordance with the relevant Standard Operating Procedure.
- Responsible for ensuring that the Health & Safety legislation is complied with and that all Warehouse staff receives the appropriate H&S training.
- Responsible for ensuring that all Finished Product, chemicals and hazardous materials are stored under the appropriate storage conditions, in line with BPL’s H&S policy.
- Responsible for ensuring that all Warehouse SOP’s and other Warehouse documentation are routinely monitored and kept up-dated as appropriate.
- Responsible for ensuring that, obsolete/redundant inventory parts are identified and with Supply Chain Management, prepare necessary documentation to confirm that stock figures are adjusted, recorded and material sent for disposal.
- Assist the Warehouse Manager in the control of all returned product, its correct documentation, storage and subsequent disposal, as instructed by Quality Assurance management.
- Ensure that all customer orders are picked and packed to a high standard to meet same day order and despatch criteria.
- Identify and implement improvement initiatives to increase quality & reduce the costs of operations within the Warehouse.
- Assist the Warehouse and Dispensary Manager in the training of warehouse personnel and to manage the individual Training Records of all Warehouse Personnel to ensure compliance with established procedure.
- Deputise for the Warehouse and Dispensary Manager in his/her absence.
- Undertake such other duties as may be required by the Warehouse and Dispensary Manager and / or the Supply Chain Manager.
Acceptance and Review
Accepted
Manager...... Print Name…………………...... Date......Jobholder...... Print Name…………………….... …..Date......
H:\D05\DATA\PERS\Recruitment\Job Descriptions (JD)\Supply Chain\2014\JD Deputy Warehouse Manager Oct 14 v2.doc
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