School of Health and Medicine

Constitution

1.Preamble

The purpose of this Constitution is to set out the objectives of the School of Health and Medicine, to define its organisational structure, and to spell out the roles and powers of School committees and officers. Academic Divisions are the main constituent elements of the School and Heads of Divisions have a central part to play in defining its objectives and priorities.

2.Objectives

  • To promote the study of health and medicine at Lancaster University by advancing biomedical, medical and social scientific research and teaching in these areas; to identify and promote, internally and externally, those initiatives which will reinforce Lancaster’s position as a centre for excellence in teaching and research in such subject areas, and to foster and develop national and international links.
  • To promote interdisciplinary approaches to research and teaching, exploiting collective strengths within the School and other parts of the University, such strengths including those in the social, biomedical, medical, environmental and management sciences.
  • To develop, review and promote a range of schemes of study and courses in health, medicine, and biomedical and life sciences, at both undergraduate and postgraduate level.
  • To provide a stimulating teaching and research environment which is attractive to high quality staff and students and within which individuals and research groups may flourish.
  • To ensure financial accountability to the University for the activities of the School and its constituent divisions and centres, and for the administration of the School budget in accordance with financial regulations.
  • To ensure effective links with relevant professional bodies and industries whose work intersects with that of the School.
  • To ensure effective links with a range of NHS Trusts, charities and voluntary organisations whose work intersects with that of the School.
  • To develop effective and appropriate collaborations with other Universities, in the UK and overseas, in order to promote high quality research and teaching within the School.

  • To develop and foster contacts and reciprocal information flows with the commissioners and users of research, whether private or public, national or international.
  • To promote equal opportunities.

3.Membership

There will, from August 2008, be three Divisions within the School, comprising:

  • Biomedical and Life Sciences
  • Health Research
  • Medicine.

Each will be headed by a member of academic staff (Professor, Reader or Senior Lecturer), appointed for a term of office of three years and who will be a member of Senate.

(a)All staff within the constituent Divisions and Centres of the School shall be members of the School. All honorary and visiting staff, and any other individuals from within or outside the University as approved by the Policy and Resources Committee, shall be defined as associate members of the School.

(b)Student members of the constituent Divisions of the School shall be student members of the School.

4.Officers

4.1Dean

(a)The role of the Dean within the School is to provide academic leadership, to encourage excellence in teaching and research, to represent the School within the University and externally, to promote the development of the School and its staff, and to manage its activities through the most effective and cost-efficient use of its resources, within the framework of the University’s strategic plan and policies. The Dean is responsible to the Vice-Chancellor for the proper conduct of the School, in accordance with the University’s rules and regulations.

(b)The Dean is a member of the University senior management team and as such is a member of UMAG.

(c)The Dean shall consult regularly with Heads of Divisions and Associate Deans, and shall take due account of their views in the formulation of School strategy and policy.

Appointment of Dean

The Dean will be appointed by a committee chaired by the Vice Chancellor or his/her nominee. The appointment committee should normally comprise:

  • three members of the School, including at least two Heads of Division
  • a member of the senior academic staff from another Faculty or from another University
  • two lay membersof Council.

The School Manager shall service the appointment committee and organise the interviews. The School Manager will also ensure that there is an opportunity for members of the School to comment on the candidates. The Director of HR or nominee will be in attendance.

The Dean will also normally be appointed simultaneously as a Chair in the School to be located in one of the Divisions, subsequent to consultation with the members of the Division.

The appointment shall be subject to confirmation by Council, on the recommendation of Senate.

(a)Term of office: is five years, renewable for one further term of up to five years, subject to satisfactory performance in the role. In exceptional circumstances, and with the concurrence of the School, the Vice-Chancellor may extend the appointment beyond ten years. The Vice-Chancellor will seek the views of the School about the performance of the Dean, and whether the appointment should be renewed, approximately twelve months prior to the end of the term of office.

(b)Vote of no confidence: in the event that the School loses confidence in the leadership of the Dean the PRC will nominate two of its members to make representations to the Vice-Chancellor to this effect. Such representations can only be made after a vote of no confidence is passed by a two third majority of all voting members of the PRC.

Responsibilities

The major duties of the post are:

Strategic Leadership

  • developing and implementing long-term academic and management plans and policies, incorporating a coherent set of objectives for teaching and research. This will include the production of a three-year rolling strategic plan;

  • fostering and facilitating a supportive environment within the School, developing and managing a human resource strategy within a university-wide framework, leading to policies which will include effective recruitment, training and development and career development of staff;
  • overseeing the research strategy for the School and ensuring that appropriate opportunities for research funding are pursued;
  • promoting interdisciplinary and consortial work, and ensuring that the School explores new markets for student recruitment, and responds appropriately;
  • with the aid of the Policy and Resources Committee (PRC), the teaching committee, and, within the central policy agreed with the university, overseeing the School’s general admissions and welfare policies for undergraduates and postgraduates;
  • working with other members of the university senior management team to promote the University’s strategic plan.

Management of School Finance and Resources

  • managing the budget within the funding constraints set during the budget-setting cycle, in cooperation with the School Manager;
  • allocating funding and resources within the School;
  • reporting to, and providing financial accountability to, the University;
  • being accountable to the Vice Chancellor and University Secretary for all legal matters concerning the School.

Managementand Development of Staff within the School

  • managing staffing requirements for the School;
  • recruiting and selecting staff within policy guidelines;
  • managing career development in accordance with institutional and School policies and procedures, including short term contracts;
  • monitoring and overseeing promotions committees for the School;
  • managing Heads of Divisions in the School in terms of accountability forthe proper discharge of their responsibilities.

Promoting the School

  • acting as an advocate for the School and ensuring its views are represented to officers and committees in the University;
  • acting as an advocate for the School externally, promoting its work effectively to a range of stakeholders regionally, nationally and internationally;
  • facilitating alumni and development activities in conjunction with the Pro-Vice-Chancellor for External Relations and the Director of the Alumni and Development Office;
  • being a member of the School’s advisory group.

4.2Associate Deans

There shall be Associate Deans, who shall be senior members of the academic staff of the School. Initially, there will be two Associate Deans: one will be responsible for Teaching, and one for Research.

Appointment of Associate Deans

The appointment committee will be chaired by the Dean and will consist of the three current Heads of Division.

The School Manager, on behalf of the Dean, will call for expressions of interest in the posts by members of the academic staff (Senior Lecturer or above). Applicants will prepare a written statement that will be made available to all members of the School. Applicants will be interviewed by the Appointment Committee.

The Associate Deans shall not normally be drawn from the same Division as each other.

Associate Deans shall normally be appointed for a period of three years (with the possibility of renewal for one further period of up to three years). Approximately six months before the term of office of any Associate Deans is due to end, an open call for applications to the post shall be issued.

The Dean shall designate one Associate Dean as Deputy Dean.

(i)The Associate Dean for Teaching will work closely with the Dean, the University Director of Postgraduate Studies and the University Director of Undergraduate Studies to develop and promote all aspects of teaching in the School, including recruitment, and will be responsible for ensuring that academic quality and standards are maintained concerning the development, monitoring and review of teaching and research programmes. The Associate Dean should be proactive in developing proposals for new schemes. The Associate Dean will work closely with the Dean to ensure that the School has a coherent strategic framework for Postgraduate and Undergraduate teaching.

(ii)The Associate Dean for Research will work closely with the Dean of the School to promote all aspects of research and enterprise within the School, including: postgraduate research; fostering both interdisciplinary research; and third mission activities. There will be a need to consolidate existing successful activity and develop new areas of strength and excellence in the School. The post holder will work closely with the Dean to ensure that intelligence about research funding opportunities is collected and disseminated systematically and to ensure that opportunities for collaboration within and outside the
School are pursued. An interest in the School’s mission to conduct both theoretical and empirical and policy-relevant research is essential. The Associate Dean will be responsible for overseeing the School’s submission to the Research Excellence Framework.

5.Committees

There shall be the following committees within the School:

Policy and Resources Committee (PRC)

The PRC shall advise the Dean on the consideration of all policy and operational matters within the school, including those relating to:

  • the attainment of the School’s objectives, priorities and plans, subject to overall University policy and priorities;
  • the allocation of the School’s recurrent and equipment funds to its constituent Divisions;
  • the determination of priorities in the use of particular resources in support of research and teaching (including selective use of staff time, staff development, consumables, space and other physical facilities);
  • external promotion of the School;
  • fostering effective links with relevant external bodies;
  • recruitment and admissions;
  • advising on promotion cases within the School.

The PRC shall meet monthly during term-time, with additional meetings called by the Dean as required. The PRC will have the option of inviting non-members from both within and outside the School to attend individual meetings if this is thought to be useful for the discussion of any item of business.

Membership of the PRC will comprise:

Dean of the School (chair)

Divisional Heads

Associate Director for Teaching

Associate Director for Research

Member of non-academic staff

School Manager (in attendance)

Teaching committee

The teaching committee shall act as a forum for the discussion of all undergraduate and postgraduate teaching matters within the School, including:

  • the strategic development of the School’s portfolio of taught courses;
  • the dissemination of good teaching practice within the School and the potential development of new and/or innovative methods of teaching delivery;
  • promoting interdisciplinary approaches to teaching;
  • monitoring the employment of graduates of School courses and developing and reviewing activities to increase employability.

The Committee shall also make recommendations on the above to the Dean of the School and the PRC and consider all proposals for new and revised modules and schemes offered within the School, and forward its recommendations on all such proposals to the Undergraduate or Postgraduate Studies Committees for approval.

The Teaching Committee shall meet at least once a term, with additional meetings called by the Associate Dean for Teaching, as required.

Membership of the committee shall be:

Associate Dean for Teaching (chair)

The Divisional Heads or their nominees

One undergraduate and one postgraduate student representative

Representative from the Teaching Quality Support Office

Other members will be co-opted as required.

Research committee

The Committee shall act as a forum for the discussion of all matters relating to research within the School, including:

  • research strategy and policy (including RAE/REF);
  • strategies for maximising research income into the School;
  • the encouragement of interdisciplinary research within the School and with other Faculties;
  • recruitment of research students;
  • research student supervision and training;
  • the promotion of the School’s research, both within and outside the University, and the development of links with relevant external bodies, including other universities;
  • ethical issues related to research in general and specific research projects where relevant.

The Research Committee shall meet at least once a term, with additional meetings called by the Associate Dean for Research as required.

Membership of the Committee shall be:

Associate Dean for Research (chair)

Divisional heads, or their nominees, and up to one additional person from each Division nominated by their Divisional Head

Research student representative

There shall be established a School Ethics Committee, which shall be a sub-committee of the School Research Committee.

School Plenary

The School Plenary shall act as the convocation of the School. It shall normally be chaired by the Dean and shall meet once each academic year to receive reports from the Dean and the Associate Deans. The School Plenary shall also meet, as and when required, to approve, on recommendation from the PRC:

  • the strategic plans of the School[1];
  • any amendments to the membership of the PRC;
  • any amendments to the constitution.

All full members of the School shall be members of the School Plenary. Student representation will include two student members from each Division (normally one undergraduate and one post-graduate). University representatives and additional non-voting members may be admitted by approval of the PRC.

An extraordinary meeting of the School Plenary may be called at any time by the Dean of the School.

Advisory Board

An Advisory Board shall be established that comprises mainly members from outside the University. The purpose of the Advisory Board will be to receive reports from the Dean and thereby to: comment on the overall strategic direction of the School; provide support to the School in its efforts to gain both resources and recognition for its work; and to advise on existing and possible new external relationships.

The Advisory Board will meet once a year.

6.Amendments to the Constitution

Amendments to the Constitution may be proposed either by the PRC or by a staff member of the School, if signed by ten other staff members.

Proposals for amendments must be submitted in writing to the Dean for consideration by the PRC, which will accept or reject the amendment by a simple majority vote.

Where a proposal has been passed by the School, it shall be submitted for formal ratification by the University Senate.

1

[1]Senate is responsible for recommending to Council any organisational changes to the structure of the School which involves setting up or laying down divisions.