REQUEST FOR USE OF FACILITY COURTS

IEBTsports

2425 Hubbell Ave | Des Moines, IA 50317 Phone: 515-943-1970

E-mail:

DATE OFAPPLICATION:

NAME OFEVENT/TEAM/ORGANIZATION:

CONTACT PERSON(RENTER/CLIENT):

MAILINGADDRESS:


EMAILADDRESS:CONTACTNUMBER:

ESTIMATEDPARTICIPANTCOUNT:□ ½ COURT □ FULL COURT 1 □ FULL COURT2

OPEN TO THE PUBLIC: YES / NO(Circleone)□ Training Room 1 □ Training Room2

DATE(S)REQUESTED:

TIME NEEDED FOR USE OFTHEFACILITY:AM/PMUNTILAM/PM

(INCLUDE SET UP TIME)

AM/PMUNTILAM/PM

AM/PMUNTILAM/PM

PURPOSE/EVENT: □ PRACTICE □ TOURNAMENT □CAMPS/CLINIC □ LEAGUE □ TRYOUTS □ PARTY RENTAL

A.GENERAL FACILITYGUIDELINES:

  • IEBTsports has the option of closing gym without notice or refund if an event being held is/or may causedisruption.
  • Smoking is NOT permitted in any part of IEBTsportsand the Renter/Client is responsible to ensure that its guests and personnel all abide with thispolicy.
  • The Renter/Client will be responsible for all participants as well as the property during their scheduled time. The Renter/Client is also responsible for ensuring proper use of the facility by non-group members/spectators during the scheduledevent.
  • Renter/Client will provide own athletic equipment. No storage will beprovided.
  • TheIEBTsportsisNOTresponsibleforanyequipment,supplies,moneyorother property left on thepremises.
  • Renter/Client will be responsible for any cost incurred as a result of misuse or abuse of the building, equipment, fixtures or landscaping resulting from the use of IEBTsports .
  • Renter/Client isresponsibletocleanandleavethepremisesinthesameconditionasfoundat the beginning of the rental period. Trash and debris must all be picked up. The cost of any cleaning or repairs required by the IEBTsports will be charged to the renter/user atarateof$75perday and/event.IEBTsportswillonlyberesponsiblefordailycourtmaintenance.
  • Renter/Client will convey and monitor that ONLY the Gymnasium/Restroom/Lobby/Parkingarea are designated for use, while the other components of the facility are offlimits.
  • Renter/ClientisresponsibleforcommunicatingIEBTsportspoliciesandprocedures to all participants and visitors attending the scheduledevent.
  • Securityneedsfortheevent willbedeterminedsolelybytheIEBTsports.Allcosts of security will be the responsible of the Renter/Client ifneeded.

The IEBTsports reserves the right to operate any and all concessions during term of the aforementioned event. Outside food and/or drinks are prohibited and may NOT be sold by the organization or visitors in or on the property due to a conflict of interest with the Concession Stand already in existence on the property. 3 oz.samples are allowed.

  • Outsidevendorsandotherorganizationsareprohibitedfromsellingmerchandiseofanykindin the facility or on the property. Renter/Client is responsible for ensuringpolicy.
  • Bleachers, goals, basketball and volleyball equipment are to be operated ONLY by IEBTsportsstaff/personnel.

B.INSURANCE/WAIVERREQUIREMENTS:

Renter/Client agrees to provide a certificate of Insurance for $500,000 per occurrence in liability including personal injury and property damage naming IEBTsports as additional insured with waiver of subrogation. Renter/Client will not be permitted to conduct the event until the certificate is submitted to IEBTsports which is due 30 days prior to the scheduled event and the content is approved. In addition, if the Renter/Client’s activities are sports/recreation related, liability coverage must INCLUDE “Participant Legal Liability” or “Claims Made by Athletic Participants”.

FEES/CANCELLATIONS:

1.All fees are due 10 days prior to event (unless otherwise specified). Renter/Client agrees to pay all suggested fees and possible fees identified in the agreement. 10% of the total fees for facility rental shall be due upon the execution of this agreement. ALL Facility Rentals will be subject to a 6.0% State Sales Tax (unless Renter/Client provides a hard copy of a 501 (c) (3) Certificate to exempt Renter from State Sales Tax). The remainder of the fees are due 10 days prior to the event. Dates and times are not guaranteed unless deposit is paid. (IEBTsport 2425 Hubble Ave, Des Moines, IA 50317

a)Non-negotiable: There will be a $75.00 per day (end of the event) janitorial fee for all Tournaments, Camps or League Play that will be added into totalcost.

b)Non-negotiable: There will be a $40.00 supply fee charges for all full day tournaments, camps, leagues, and events.

c)Negotiable:Staff can be supplied at thecostof$10perhouroftheeventwillbeaddedintothetotalcost.

2.EventCharges(perhour/percourt)occurwhenparticipantsenterthebuildingtowhenALL participants/staff of the eventleave.

3.Renter/Client agrees to pay an additional fee of $45 per hour if the event runs longer than theagreed upon rental times. No refund will be given if the event runs shorter than the rentaltimes.

4.Cancellation–Shouldyoudecidetocancelyoureventthedepositwillberefundedunderthe followingformula:

a)50% of the deposit if cancelled less than 14 days prior toevent.

b)0% of the deposit if cancelled less than 7 days prior toevent.

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Renters Signature

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IEBTsports Signature