AOS Regulatory Basis Footnote Shell s1

[LIBRARY NAME]

[COUNTY NAME] COUNTY

Village

AOS Regulatory Basis Footnote Shell

Revised December 2017

[VILLAGE NAME]

[COUNTY NAME] COUNTY

Village of XYZ, Ohio

ABC County

Notes to the Financial Statements

For the Year Ended December 31, 20CY

Note 1 - Reporting Entity

(Modify as needed.)

The Village of XYZ (the Village), ABC County, is a body politic and corporate established to exercise the rights and privileges conveyed to it by the constitution and laws of the State of Ohio. A publicly-elected six-member Council directs the Village. The Village provides water and sewer utilities, park operations, and police services [Modify description of services, as necessary. The services should match the disbursement classifications on the “income statement.” For example, significant amounts spent for “Security of persons and property” may consist of the police services described above.] (Insert the following, if applicable.) The Village contracts with the Any County Sheriff’s department to provide security of persons and property. The Village contracts with [name of entity] to receive fire protection services. [IF APPLICABLE: The Village appropriates general fund money to support a volunteer fire department.]

If the Village has been declared in any state of fiscal distress by the Auditor of State’s office, a brief summary of the date of declaration, and establishment of a financial planning and supervision commission (if fiscal emergency), and a summary of the financial recovery plan should be included here.

Joint Ventures, Jointly Governed Organizations, Public Entity Risk Pools and Related Organizations

[Review GASB Codification 2100, Defining the Financial Report Entity, for guidance. Delete if the Village does not participate in jointly governed organizations, joint ventures and/or public entity risk pools or is not associated with related organizations.] The Village participates in jointly governed organizations, joint ventures and a public entity risk pool and is associated with a related organization.< modify as necessary. Notes XX to the financial statements provides additional information for these entities. (Include the appropriate footnote. Notes X, X - X provide additional guidance <modify note #’s as necessary) The Village’s management believes these financial statements present all activities for which the Village is financially accountable. (Continue with the following, if applicable Otherwise delete the rest of this paragraph.), except the financial statements do not include debt service funds external custodians maintain. Note XX to the financial statement describes these assets. <modify note #’s as necessary

Note 2 - Summary of Significant Accounting Policies

Basis of Presentation

(Delete all unnecessary / inapplicable fund types)

The Village’s financial statements consist of a combined statement of receipts, disbursements and changes in fund balances (regulatory cash basis) for all governmental fund types, and a combined statement of receipts, disbursements and changes in fund balances (regulatory cash basis) for all proprietary and fiduciary fund types which are organized on a fund type basis.

Fund Accounting

[Review GASB Codification 1300, Fund Accounting, paragraphs .104-.114 for guidance.]

The Village uses funds to maintain its financial records during the year. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts. The funds of the Village are presented below:

(Delete all unnecessary / inapplicable fund types)

General Fund The general fund accounts for and reports all financial resources not accounted for and reported in another fund. The general fund balance is available to the Village for any purpose provided it is expended or transferred according to the general laws of Ohio.

Special Revenue Funds These funds account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects. The Village had the following significant Special Revenue Funds: (Include a one or two sentence description of any special revenue fund constituting at least 20 percent of combined special revenue disbursements or deemed significant by the Village. The following are examples that must be modified.)

Street Construction Maintenance and Repair The street construction maintenance and repair fund accounts for and reports that portion of the State gasoline tax and motor vehicle license registration fees restricted for construction, maintenance, and repair of streets within the Village.

Memorial Park Fund The memorial park fund accounts for and reports donations and general fund transfers that are committed to fund construction of the park.

Debt Service Funds These funds account for and report financial resources that are restricted, committed, or assigned to expenditure for principal and interest. The Village had the following significant Debt Service Funds (Include a one or two sentence description of any debt service funds constituting at least 20 percent of combined debt service fund disbursements or deemed significant by the Village.):

Capital Project Funds These funds account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. The Village had the following significant capital project funds: (Include a one or two sentence description of any capital project funds constituting at least 20 percent of combined capital project disbursements or deemed significant by the Village. The following is an example that must be modified.)

Municipal Building Construction Fund The municipal building construction fund accounts for and reports proceeds of general obligation bonds. The proceeds are restricted for construction of a new municipal building.

Permanent Funds These funds account for and report resources that are restricted to the extent that only earnings, and not principal, may be used for purposes that support the reporting government's programs (for the benefit of the government or its citizenry). The Village had the following significant permanent fund: (Include a one or two sentence description of any permanent funds constituting at least 20 percent of combined permanent fund disbursements or other funds deemed significant by the Village. The following is an example that must be modified.)

Cemetery Endowment Fund The cemetery endowment fund accounts for and reports interest earned on the nonexpendable corpus from a trust agreement restricted for the general maintenance and upkeep of the Village’s cemetery.

(Note: classifying private purpose funds requires judgment. If the intent generally benefits the Village’s own programs, permanent or special revenue fund classification is appropriate. However, if the intent is to benefit a specific individual, private organization, or another government which is not available to support the Village’s own programs, private purpose trust fund classification is more appropriate which are included in the Fiduciary Funds below. See Bulletin 2005-05 for additional classification guidance.)

Enterprise Funds These funds account for operations that are similar to private business enterprises, where management intends to recover the significant costs of providing certain goods or services through user charges. The Village had the following significant Enterprise Funds: (Include a one or two sentence description of any enterprise funds constituting at least 20% of combined enterprise fund disbursements or other funds deemed significant by the Village. The following are examples that must be modified.)

Water Fund The water fund accounts for the provision of water treatment and distribution to the residents and commercial users located within the Village.

Sewer Fund The sewer fund accounts for the provision of sanitary sewer services to the residents and commercial users within the Village.

Utility Improvement Fund The utility improvement fund accounts for loan proceeds from the Ohio Water Development Authority restricted to the utility plant expansion. A utility surcharge recorded in this fund will repay this loan.

Internal Service Fund This fund accounts for services provided by one department to other departments of the government unit. The Village had the following Internal Service Fund:

Self-funded Insurance Medical Fund The self-funded insurance medical fund accounts for insurance premium payments from other funds to pay medical claims of employees enrolled in the health insurance plan.

Fiduciary Funds Fiduciary funds include private purpose trust funds and agency funds. Trust funds account for assets held under a trust agreement for individuals, private organizations, or other governments which are not available to support the Village’s own programs.

The Village’s private purpose trust fund(s) are for the benefit of certain individuals, a non-profit organization and the Village of X. (<Modify as needed. Omit ¶ if there are none).

Agency funds are purely custodial in nature and are used to hold resources for individuals, organizations or other governments. The Village disburses these funds as directed by the individual, organization or other government. The Village’s agency fund(s) account(s) for (describe nature of the most significant agency funds here. Omit ¶ if there are none).

Basis of Accounting

These financial statements follow the accounting basis permitted by the financial reporting provisions of Ohio Revised Code Section 117.38 and Ohio Administrative Code Section 117-2-03 (D). This basis is similar to the cash receipts and disbursements accounting basis. The Board recognizes receipts when received in cash rather than when earned, and recognizes disbursements when paid rather than when a liability is incurred. Budgetary presentations report budgetary expenditures when a commitment is made (i.e., when an encumbrance is approved).

These statements include adequate disclosure of material matters, as the financial reporting provisions of Ohio Revised Code Section 117.38 and Ohio Administrative Code Section 117-2-03 (D) permit.

Budgetary Process

The Ohio Revised Code requires that each fund (except certain agency funds) delete the preceding parenthetical reference if there are no unbudgeted agency funds be budgeted annually.

Appropriations Budgetary expenditures (that is, disbursements and encumbrances) may not exceed appropriations at the fund, function or object level of control (modify to reflect the legal level of control as approved by the Village Council), and appropriations may not exceed estimated resources. The Village Council must annually approve appropriation measures and subsequent amendments. Unencumbered appropriations lapse at year end. (Delete the word “unencumbered”, if there were no encumbrances outstanding at year end.)

Estimated Resources Estimated resources include estimates of cash to be received (budgeted receipts) plus unencumbered cash as of January 1. (Delete "unencumbered" in the preceding sentence if the Village had no encumbrances at year end.) The County Budget Commission must approve estimated resources.

Encumbrances The Ohio Revised Code requires the Village to reserve (encumber) appropriations when individual commitments are made. Encumbrances outstanding at year end are carried over, and need not be reappropriated. (Replace the preceding sentence with the following only if encumbrances are canceled at year end.) Encumbrances outstanding at year end are canceled, and reappropriated in the subsequent year. (Include, or modify the following sentences as necessary). The Village did not use the encumbrance method of accounting. [or] The Village did not encumber all commitments required by Ohio law. [If your auditors propose material adjustments to your budgetary disclosures during the audit, they may request you revise this note to include the following sentence.] Management has included audit adjustments in the accompanying budgetary presentations for material items that should have been encumbered.

A summary of 20CY budgetary activity appears in Note 4. [Modify footnote reference if after completion the footnote number changes.]

Deposits and Investments

The Village’s accounting basis includes investments as assets. This basis does not record disbursements for investment purchases or receipts for investment sales. This basis records gains or losses at the time of sale as receipts or disbursements, respectively.

The Village values U.S. Treasury Notes and common stock at cost (or fair value when donated).<DELETE IF NO DONATED INVESTMENTS. Money market mutual funds are recorded at share values the mutual funds report. Investment in STAR Ohio is measured at the net asset value (NAV) per share provided by STAR Ohio. The NAV per share is calculated on an amortized cost basis that provides an NAV per share that approximates fair value.Modify this note as needed. Only describe investments actually held during the fiscal year. Equity securities (stock) are normally illegal, unless donated. Consult with your Legal Counsel if in doubt about an investment’s legality. Also, if equity securities have an impaired value deemed “other than temporary,” write them down to fair value.)

Capital Assets

The Village records disbursements for acquisitions of property, plant, and equipment when paid. The accompanying financial statements do not report these items as assets.

Accumulated Leave

In certain circumstances, such as upon leaving employment, employees are entitled to cash payments for unused leave. The financial statements do not include a liability for unpaid leave. (Delete this note if no employees are entitled to these benefits)

Fund Balance

[Review GASB 54, Fund Balance Disclosures, paragraphs 5-23 and GASB Codification 1800, Classification and Terminology, paragraph .183, for guidance.]

Fund balance is divided into five classifications based primarily on the extent to which the Village must observe constraints imposed upon the use of its governmental-fund resources. The classifications are as follows: