Bridal Planner Contract

Princess Double Diamonds

Wedding & Event PlanningInc

Full Wedding Planning Contract

This agreement, made this ____day of ______, 2012 by and between Princess Double Diamonds hereinafter referred to as: The Wedding Planner and ______and______hereinafter referred to as the Couple.

WITNESSETH: In consideration of the mutual covenants and agreement herein contained, The Wedding Planner and The Couple hereby agree to the following terms and conditions:

THE WEDDING PLANNER’S RESPONSIBILITIES:

  1. The Wedding Planner shall provide wedding day services for the Couple on the ______day of______, 2012 at the approximate time of:______located at:______.
  2. If applicable, The Wedding Planner shall provide wedding rehearsal services for the Couple on the______day of______, 2012 at the approximate time of:______located at:______.
  3. The Wedding Planner will provide the following services under the terms of this Agreement:
  • E-mail confirmation reserving the date, time and location of the wedding day and rehearsal services if applicable.
  • Review of all vendor contracts and confirmation of vendor services 1 - 2 weeks prior to the wedding day.
  • Assistance in development of a wedding day itinerary.
  • Directingservices on the wedding day for a maximum offour to six hours.
  • Provision of complete wedding emergency kit.
  • Personal management of the wedding day itinerary, vendors, and the wedding party.

THE COUPLE’S RESPONSIBILITIES:

  1. The Couple understands that they are responsible for paying for vendor products and services in full.
  2. The Couple shall not change the date, time or location of the wedding ceremony as listed in paragraph 1 of this agreement without first contacting and advising The Wedding Planner of said change so as to determine if The Wedding Planner is still available to provide services.
  3. If The Couple does change the date, time or location of the scheduled wedding ceremony, and The Wedding Planner is unavailable to provide services, then The Wedding Planner is released from all contract obligations, and shall in no way be held responsible or liable in any manner whatsoever for non-performance. The Couple also forfeits The Wedding Planner fee for non-compliance with this agreement.
  4. A retainer fee of 50% of entire ceremony cost MUST be paid in advance and is required, along with a signed contract, to book a date and time for a wedding. Retainer fees are not refundable should the wedding be cancelled for any reason.
  5. The Couple agrees to pay to the Wedding Planner a service fee of $2750.00 for the Princess Diamonds package plus any mutually agreed upon additional services or unusual travel expense that the Wedding Planner may incur. To reserve the above date, a NON-REFUNDABLE retainer fee in the amount of $375 shall be remitted with this agreement (made payable by check, cashier’s check or money order to Princess Double Diamond: The remaining balance of $375 is due two weeks prior to the ceremony date. A $50 discount is provided for the Couple choosing to pay in full up front of which $375 is non-refundable. If balance is not received two weeks before the wedding date then time and date of reservations are cancelled and may be booked by other parties, without exception and without notice. Reservations made with less than 21 days remaining until the wedding require a 100% non-refundable payment. Should reservations be cancelled with 21 days or less remaining before rehearsal/wedding date, payment in full is required to avoid legal action. Payments made in full at time of retaining Wedding Planner services is forfeited in full if reservation is cancelled inside of 21 days of the rehearsal/wedding date. There is a $45 return check fee on all returned checks.
  6. For weddings that are over 40 miles round trip from Brooklyn NY,there will be an additional travel fee to be determined by the Wedding Planner depending on location. The travel fee is to be paid two weeks prior to the Wedding date. If applicable, The Couple agrees to pay the Wedding Planner a travel fee of $______.
  7. The Couple accepts responsibility for purchasing items needed for the wedding and reception. If The Couple requests any special provisions or services from the Wedding Planner, these details shall be submitted in writing no later than three weeks prior to the wedding date. The details and fee structure will then be noted in an addendum to this contract.

GENERAL PROVISIONS

  1. The Wedding Planner shall arrive at the wedding location at an agreed upon time to meet the vendors at least three hours prior to the start of the wedding ceremony. The Couple fully understands and agrees that The Wedding Planner shall not be responsible or held liable in the event the Wedding Planner is prohibited from providing wedding day services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the wedding. The Wedding Planner will make every attempt to notify The Couple and to provide for a substitute Wedding Planner who can provide services if time and resources permit. In any event, The Wedding Planner, his agents and assigns shall NOT be held liable for any compensation or any damages (including punitive) due to non-performance of any wedding services resulting from such incapacitations, non-arrival, errors and/or omissions of any type.
  2. The Couple gives permission and shall allow the Wedding Planner to post a photograph(s) of them, the wedding ceremony setting, and reception setting on the Wedding Planner’s website for viewing by the internet community. The Couple acknowledges that this is for promotional purposes only and they do not expect any compensation of any kind. There shall be no expiration period for this permission.
  3. The Wedding Planner gives permission and shall allow the Couple to use any photographs, videos or other recording media in which the Wedding Planner is in, or part of, in any manner or for any purpose they wish.
  4. This agreement or any attachments constitutes the entire agreement between the parties and may not be modified except in writing signed by both parties or by the acknowledgement of e-mail received by both parties. No other representations or promises have been made except those that are set out in this agreement. If any part of this agreement is adjudged invalid, illegal, or unenforceable, the remaining parts shall not be affected and remain in full force and effect.
  5. In the event that any vendor cancels prior to the date of the wedding, the Couple agrees that the Wedding Planner may substitute a new vendor with or without advance notice to the Couple at its discretion and any additional costs to be paid by the Couple.

IN WITNESS WHEROF, the undersigned has executed this Wedding Planning Agreement as of the date stated above (first paragraph of the agreement).

X______/_X______

Print ______Print______

______Date______

Bride to Be (Sign & Print Full Name) Groom to be (Sign & Print Full Name)

Address:______Address: ______

______

Phone (please include Home & Cell)

Wedding Planner Insurance

EVENT, MEETING AND WEDDING PLANNERS COVERAGE OPTIONS /

Liability - $63.00 Minimum*

Liability Insurance coverage is designed to provide broad protection for situations where you, the insured, must defend yourself or your company against lawsuits or pay damages for bodily injury or property damage to third parties. Commercial General Liability insurance protection with limits of $1,000,000/$2,000,000 Per Occurrence/Annual Aggregate.

WEDDING PLANNER INTERVIEW QUESTIONS

  1. How many weddings are you doing in our month? During our week? On our day?

Ans: We at Princess Double Diamonds make it our policy to try to have only two weddings schedule in one month.

Only one wedding a day

  1. How much experience do you have as a wedding planner? How many weddings have your coordinated?

Ans: Over 10 years experience and have coordinated about eight to weddings & special events.

  1. What is the cost & charges associated with your service?

Ans: We have several pricing packages to tailor to your need. We will be glad to sit down with you and give you our brochure with pricing information. We will work within your budget.

  1. Do you receive referral fees or commissions from your wedding vendors?

Ans: We do not charge or received commissions. Our goal is to get the best vendors to tailor to your needs

  1. Will you be in attendance at the wedding ceremony? Reception?

Ans: Yes, we will be attendance at the ceremony & reception

  1. What is the backup plan in the event you are unable to attend?

Ans: We have backup planners that we communicate with who will assist if there is an emergency.

  1. Can we have a list of references with whom we could discuss your previous events?

Ans: We will provide references upon request

8. How will we stay in touch and communicate through the planning process? How often will we meet? Talk? How quickly do you get back to your clients?

Ans:We can stay in contact via phone or email

We will meet whenever is needed. Will get back to client within 24 hours.

9. What sets you apart from other wedding planners – are there any additional amenities or services you provide?

Ans: We are unique and tailor to your needs. Price is afforable for every bride to use our services.

Yes, we offer several services. Our goal is to have an everlasting relationship with additionally services we have to you and your family.

10. How will you and your staff be dressed for our wedding ceremony & reception?

Ans: We will be dress professionally.Preferrablyblack Suit.

Marriage License

The Marriage License

Where do you get a marriage license?

A couple who intends to be married in New York State must apply in person for a marriage license to any town or city clerk in the state. The application for a license must be signed by both applicants in the presence of the town or city clerk. A representative cannot apply for the license on behalf of the applicants. This applies even if the representative has been given a Power of Attorney. Notarized marriage license affidavits signed by the applicants cannot be substituted for their personal appearance.

Is there a waiting period?

Yes. Although the marriage license is issued immediately, the marriage ceremony may not take place within 24 hours from the exact time that the license was issued. When both applicants are 16 years of age or older, the 24-hour waiting period may be waived by an order of a justice of the Supreme Court or a judge of the County Court of the county in which either of the applicants resides. If either person is under 16 years of age, the order must be from the Family Court judge of the county in which the person under 16 years of age resides.

How long is the license valid?

A marriage license is valid for 60 calendar days, beginning the day after it is issued.

How much does the license cost?

If the marriage license is issued by a town or city clerk in New York State outside of New York City, it costs $40. This fee includes the issuance of a Certificate of Marriage Registration. This certificate is automatically sent by the issuing clerk to the applicants within 15 calendar days after the completed license is returned by the officiant (person who performs the marriage ceremony). It serves as notice that a record of the marriage is on file. Couples who do not receive a Certificate of Marriage Registration within four weeks of the wedding should contact the town or city clerk who issued the license.

If the license is to be issued by the City Clerk of the City of New York, please contact the New York City Clerk's Office for current fees and requirements. The City Clerk's Office can be reached at (212) NEW-YORK or via its web site at New York City Marriage Bureau.

What about the ceremony?

There is no particular form or ceremony required except that the parties must state in the presence of an authorized public official or authorized member of the clergy and at least one other witness that each takes the other as his or her spouse. There is no minimum age for a witness. However, in selecting a witness, choose at least one person who you feel would be competent to testify in a court proceeding as to what he or she witnessed.

Who can perform a marriage ceremony?

To be valid, a marriage ceremony must be performed by any of the individuals specified in Section 11 of the New York State Domestic Relations Law. These include:

  • the mayor of a city or village;
  • the former mayor, the city clerk or one of the deputy city clerks of a city of more than one million inhabitants;
  • a marriage officer appointed by the town or village board or the city common council;
  • a justice or judge of the following courts: the U.S. Court of Appeals for the Second Circuit, the U.S. District Courts for the Northern, Southern, Eastern or Western Districts of New York, the New York State Court of Appeals, the Appellate Division of the New York State Supreme Court, the New York State Supreme Court, the Court of Claims, the Family Court, a Surrogates Court, the Civil and Criminal Courts of New York City (including Housing judges of the Civil Court) and other courts of record;
  • a village, town or county justice;
  • a member of the clergy or minister who has been officially ordained and granted authority to perform marriage ceremonies from a governing church body in accordance with the rules and regulations of the church body;
  • a member of the clergy or minister who is not authorized by a governing church body but who has been chosen by a spiritual group to preside over their spiritual affairs;
  • otherofficiants as specified by Section 11 of the Domestic Relations Law.

The person performing the ceremony must be registered with the City of New York in order to perform a ceremony within the New York City limits. The officiant does not have to be a resident of New York State.

Traditional Duties of Bridal Party
Top of Form

Maid of Honor/Matron of Honor: A Maid of Honor is single; a Matron of Honor is married. She must be at least 18 years of age which is the minimum age to sign a legal document. It is OK to have a male Maid/Matron of Honor. His title would then be "Honor Attendant."
  • Provides emotional support for the bride.
  • Coordinates the bridesmaids.
  • Helps bride with shopping for her wedding gown.
  • Helps bride choose bridesmaid's outfits and accessories.
  • Assists bride and bridesmaids with making arrangements for fittings and accessories such as dying shoes, etc.
  • Helps bride with other wedding tasks such as addressing invitations, recording wedding gifts, etc.
  • Plans the bridal shower.
  • Helps the bride and bridesmaids dress before the ceremony.
  • Holds and hands the bride the groom's ring during the ceremony.
  • During the ceremony, she stands next to the bride, adjusts the bride's veil and train, and holds the bride's flowers when needed.
  • Serves as the legal witness of the marriage and signs the marriage certificate.
  • Stands next to the groom in the receiving line.
  • At reception she sits at the head table and may offer a toast to the couple.
  • Helps bride change into her going-away outfit and takes care of the wedding dress arranging for it to be put in storage or taken to a place of the bride's choosing.
  • Helps to ensure that the honeymoon luggage is in the right place when the bride and groom leave for their honeymoon
Tradionally the Maid of Honor pay for:
  • Her own dress, shoes,and accessories
  • Travel expenses to the wedding
  • Shower and wedding gifts for the couple
  • A shower given by the bridal party

Bridesmaids
  • Run errands for the bride during the wedding planning process.
  • Assist in making favors and decorating the reception hall.
  • Assist in addressing invitations and announcements.
  • Assist Maid of Honor with bridal shower.
  • They pay for their attire.
  • Bridesmaids participate in bridal shower.
  • They attend rehearsal and rehearsal dinner.
  • May assist in caring for the flower girl or ring bearer before the ceremony.
  • They march down the aisle precede the Maid of Honor and then the bride during the wedding ceremony processional.
Traditonally the Bridesmaid pay for :
  • Their own dress, shoes,and accessories
  • Travel expenses to the wedding
  • Shower and wedding gifts for the couple
  • A swhower given by the bridal party

Flower Girl:
  • The flower gitl is usually between the age of 4 and 8.
  • Attends the rehearssl although she usually does not attend the rehearsal dinner
  • The flower girl walks down the aisle just before the bride carrying a basket of flowers to threw in front of the bride. This custom symbolizes a beautiful path ahead.
  • Following the processional down the aisle, the flower girl may wish to join her parents in the pew/chairs.
  • Walks with the ring bearer in the recessional,directly behind the bride &groom
Traditionally the parents of the child pay for:
  • Their child’s wedding attire and accessories
  • Transportation to the wedding and accommodations

Ring Bearer:
  • The ring bearer is usually between the ages of 4 and 8.
  • Attends the rehearsal although he usually does not attend the rehearsal dinner
  • The ring bearer walks down the aisle just before either the flower girl or the bride carrying a pillow with symbolic rings. (Do not place real rings on the pillow.)
  • Walks with the flower girl in the recessional, directly behind the bride and groom
  • Following the processional down the aisle, the ring bearer may wish to join his parents in the pew/chairs.
Traditionally the parents of the child pay for: