ANNEXURE B

FILLING OF EDUCATORS POSTS IN ORDINARY AND LSENSCHOOLS

MANAGEMENT PLAN SEPTEMBER2005 TO JANUARY 2006

VACANCY LIST VOL 1/2005 ABC

NO / FINAL
DATE / ACTION / RESPON
SIBILITY
1 / 08 Sep 2005 / Post Provisioning/Grading of schools consultation with stakeholders / HROS
2 / 08 Sep 2005 / Finalise Vacancy List database / HROS
3 / 09 Sep 2005 / Finalise appointment to print Vacancy List with printers / HROS
4 / 09 Sep 2005 / Approval of Circular on Vacancy List Volume 1/2005ABC by CEO / HROS
5 / 12 Sep 2005 / Post Establishment & Grading of schools finalized with MEC and CEO’s approval / HROS
6 / 12 Sep
2005 / District Senior Managers briefing session / HROS/DDG
7 / 13-14 Sep 2005 / Checking & verification of Post Establishments & Grading of schools’ documents / IDSO/HRPP
8 / 14 Sep 2005 / Distribution of documents (Grading & Post Establishments) & Circulars to institutions / D:HRPP
9 / 14-16 Sep 2005 / Process of verification and checking finalised / HRPP/PRINCIPALS
10 / 19-20 Sep 2005 / Identification of vacant posts & excess personnel / HRPP & IDSO & SCHOOLS
11 / 21 Sep 2005 / Closing date for submitting GDE 79 on vacant posts to be advertised in Vacancy list VOL 1/2005ABC / DO:HRPP & IDSO & PRINCIPALS
12 / 21-22 Sep 2005 / Written notice given to all excess educators / HRPP/PRINCIPALS/HRA/IDSO
13 / 22 Sep 2005 / Finalise appointment to create website / HROS
14 / 22 Sep 2005 / District Offices submit final & verified GDE 79 forms with summary list to GSSC / DO:HRPP
15 / 22 – 28 Sep 2005 / To capture & finalise GDE 79 / GSSC
16 / 22 Sep / School closes
17 / 23 Sep 2005 / Redeployment of Excess Educators on paper with effect from 01/01/2006 / IDSO/PRINCIPALS/HRPP
18 / 29 Sep 2005 / DO to collect draft vacancy list from GSSC / DO:HRPP
19 / 30 Sep 2005 / DO to e-mail/deliver copies of Draft Vac List to GSSC / DO:HRPP
20 / 3-7 Oct 2005 / Waiting period for possible grievances on the process of declaration in excess / D:HRPP & D:LR
21 / 10-14 Oct 2005 / Sitting of Grievance Committees / LR
22 / 03 Oct
2005 / Submit advertisement to the press regarding the availability of the Vacancy List VOL 1/2005ABC (Disks & Libraries) / HROS
23 / 03 Oct
2005 / Districts collect paper copy of final VacList from GSSC, check and sign off as final and complete list to be advertised / DO:HRPP
24 / 04 Oct
2005 / Submit a master copy of Vacancy List VOL 1/2005ABC to Printers (GSSC) / HROS
25 / 07 Oct
2005 / Vacancy List VOL 1/2005 ABC available on the GDE Website at: / HROS
26 / 07 Oct
2005 / Publication date of Vacancy List VOL 1/2005 and distributed to DO and institutions / HROS
27 / 10-11Oct
2005 / District offices collect copies of Vac List to distribute to schools (details will follow) / HROS
28 / 24 Oct
2005 / Closing date for applications for vacant posts (Vacancy List VOL 1/2005 ABC). / APPLICANTS
29 / 17 Oct – 11 Nov 2005 / Sifting & capturing of applications / GSSC
30 / 14 Nov 2005 / GSSC avail name lists and applications for Vacant posts to HRPP/IDSO / GSSC
31 / 15-16 Nov 2005 / District meetings with SGBs
SGBs put their internal management plan into action / IDSO & DO:HRPP & LABOUR UNIT
32 / 15-21 Nov 2005 / Shortlisting (Vacancy List VOL 1/2005 ABC) and informing candidates and Unions about dates for interviews / SGBs
33 / 21 Nov- 2 Dec 2005 /
  • Interviews take place (VacList VOL 1/2005 ABC) (Circular 5/1999)
  • SGBs make offer of nomination to recommended candidates (see sample letter). SGBs file records of shortlisting/interview (refer Circular 5/99)
  • Recommended candidates (Vacancy List VOL 1/2005 ABC) to take note of their nominations and must be ready to assume duty on 01 January 2006 if mutual agreement was reached, provided their appointment is approved by the GDE. They must please notify the schools they are leaving accordingly in advance.
/ School Governing Bodies (SGB)
All recommended candidates
34 / 05 Dec 2005 / SGBs ensure that completed Form D, letter of nomination and acceptance as well as application form is handed to District Senior Manager (Vacancy List VOL 1/2005 ABC) / SGBs
DO: HRPP
35 / 02 -09 Dec
2005 / Waiting period for possible grievances to be lodged / DO:SENIOR MANAGER
36 / 05-09 Dec 2005 / HRA verifies recommendations and Senior Manager approves. HRA prints provisional letters. / DO: HRA/SM/IDSO/HRPP
37 / 09-15 Dec
2005 / Sitting of Grievance committees / DO:LR/GRIEVANCE COMMITTEE
38 / 09-20 Dec 2005 / GSSC to make appointments on PERSAL and print letters of appointment for successful candidates, and inform receiving schools and relinguishing schools of date of appointment which is the date of assumption of duty (Vac List VOL 1/2005 ABC) / GSSC
DSM
39 / 19 Dec 2005 / Recommendations for appointment in cases where grievances were rejected, submitted to DO:HRPP.
Grievance committees should (a) propose an individual management plan in cases where grievances were upheld or (b) propose to re-advertise in the next vacancy list / DO:LR
GRIVANCE COMMITTEES
40 / 12 Dec-15 Dec 2006
2005 / District to inform successful candidates & candidates to collect provisional letters of appointment (Vac List VOL 1/2005ABC) from Districts / DISTRICT TEAM
41 / 09 Jan
2006 / Schools re-open
42 / 09 Jan
2006 / Successful candidates (Vacancy List VOL 1/2005 ABC) assume duty in new post
Schools immediately (on re-opening) inform District Offices about assumption of duty (for salary implementation). / SCHOOL PRINCIPAL
DISTRICT SENIOR MANAGER
43 / 10 Jan 2006 / IDSOs deliver final letters of appointment (Vac List VOL 1/2005ABC) to institutions / DO:IDSO

Key to abbreviations used:

HO:HROSDirectorate: Human Resource & Organisational Systems

HO:HRPPSub Dir: Human Resource Policy & Planning

HO:HRMISSub-Dir: Human Resource Management Information Systems

DO:HRPPUnit: HR Planning & Provisioning

DO:LRUnit: Labour Relations

IDSO: Institutional Development & Support Official

HO:Head Office

DO:District Office.

GSSC:Gauteng Shared Service Centre

______

MALLELE PETJE

CHIEF EXECUTIVE OFFICER

Office of the Senior Manager: Human Resource & Organisational Systems

Room 810, 111 Commissioner Street, Johannesburg, 2001 P.0.Box 7710, Johannesburg, 2000

Tel: (011) 355-0404Fax: (011) 355-0394E-mail:

12 August 2005Management Plan: Page 1 of 4