LIBRARY LEADERSHIP COUNCIL
MINUTES
OCTOBER 13, 2014
Present: Dean Connie Foster, Deana Groves, Brian Coutts, Jonathan Jeffrey, Haiwang Yuan, Eric Fisher, Kristie Lowry, Jennifer Wilson and Jan Renusch
Minutes: The October 6, 2014, minutes were approved as submitted on a motion by Haiwang Yuan and a second by Jonathan Jeffrey.
Dean’s Report/Announcements: Connie noted that the time is incorrect for the Library’s Homecoming reception in the WKU Spirit. It should be 10:00 – 11:30 am. Jennifer is calling Ginny Hensley to determine if the best thing to do is to leave the time as planned.
-Connie reviewed the Summary of Carry Forward Funds for FY 2013-14 and the Projected Carry Forward Funds for FY 2014-15.
-The Evelyn Thurman Fund in the College Heights Foundation was also reviewed.
-Connie reminded department heads of the October 31 deadline for Action Plans to be submitted.
Library Systems Office: Eric stated that the cycling list for future departmental staff and multiuser PC replacement has been created to replace PCs based on the following tentative schedule: The cycle will begin with replacing the 17 DLPS full-time staff PCs. The following year will include DLSC full-time staff and a portion of the Circulation PCs. Then, the Dean’s Office and remaining Circulation PCs followed by DLTS PCs which were replaced this year to end the cycle. Older replaced models will be used to replace part-time staff and student worker PCs as available.
Literary Outreach: Kristie reported that one of the book discussions for SOKY Reads! will take place October 14 at noon in Cravens 100. SOKY Reads! author Jason Mott will be in town beginning on Wednesday, and he’ll have lunch with book clubs on Thursday and Friday as well as his presentation on Thursday night.
-The Daily News has confirmed their sponsorship of SOKY Book Fest, and they will print the tabloid and put it as an insert on Saturday, April 4—two weeks before Book Fest. The insert is usually in the paper the week before Book Fest, but many people have requested that they have access to it sooner.
-Kristen and Kristie submitted the sponsorship request for Fruit of the Loom last week.
Marketing: Jennifer said information for the InFocus KLA newsletter is due on Wednesday. Brian Coutts suggested promoting the International Year of Ecuador with the Library’s involvement. Jennifer said she will send out a Library all to encourage input for the newsletter.
-Jennifer is working with the Open Access committee to finalize signage and materials for next week’s annual awareness campaign. She asked the council for input on the advertising in the Herald.
-For the speaker series, Brian needs an ad for the Scotland program.
-Jennifer is also working on some additional materials for the KY Museum’s art show.
Web & Emerging Technologies: Haiwang reported that per a student’s request, he added a link to interlibrary loan under “Services for Students” on the “Services” tab in the horizontal menu bar on top of the Libraries’ website homepage. He also added a poster linking to resources for the Ebola outbreak. -He also demonstrated the WKU Events page at http://www.wku.edu/events/ and reported that working with Sarah Thomas from WKU Campus & Community Events, he and Susan have managed to get the Libraries’ events displayed on that page. LLC reviewed the page and suggested that a “Libraries” link be inserted into the “Categories” list on the WKU Events page. Haiwang will contact Sarah to get that done.
Department Reports:
DLTS: Deana reported that Nelda Sims was elected as Secretary and Uma Doraiswamy was elected as Chair Elect of the KLA Information Technology Round Table.
-Review of applications will begin on Wednesday for both vacant Bib Access faculty cataloger positions: Special Formats Cataloger, Special Collections Cataloger.
-International Open Access Week begins next Monday. During the week at peak times, there will be staffed information tables at the Cravens library entrance to inform and answer questions from library visitors, with emphasis on our student population.
-Due to a fire, the library holiday luncheon has been moved to the Gondolier Restaurant. Date and time remain the same: Thursday, December 11th at 11:30 am. More information will be forthcoming.
-There are between 50-60 boxes of withdrawn books in the Helm sub-basement. Surplus will be picking these up this week. Jonathan asked about a possible pick up at the Kentucky Building too.
DLSC: Talk about international reach. Jonathan reported that Nancy Richey received a reference request last week from an aviation historian in the Czech Republic requesting information about a ball turret gunner Sgt. Luther Durrette of Bowling Green who was killed in action on 29th August 1944 in Czechoslovakia. Nancy was able to provide information as well as a photo.
-Nancy Richey gave a presentation titled “Civil War Genealogy Research” for the Grayson County Public Library in Leitchfield on October 11th.
-Forty-one people attended the book signing for Nancy Baird’s edited version of Josie Underwood’s Civil War Diary; she sold 29 copies. Special thanks to the Friends of WKU Libraries for providing refreshments.
-Jonathan said that he just left a couple who came to the library to view a scrapbook compiled by Willie M. Gardner, the great grandmother of the woman. The woman grew up in Bowling Green, but now lives in Rockfield, Maryland. They were in Kentucky to run the 200-mile Jim Beam Relay Race in the Bardstown area. They found the scrapbook by Googling family names.
DLPS: Brian reported the following statistics for Extended Campus Library Service 2013-2014:
Citations delivers = 2,909
Calls received = 3,051
Students sent materials = 786
Delivery:
By courier = 207
By mail = 389
Electronically = 2,313
Requests:
From Glasgow = 101
From E-town = 20
From O’boro = 76
From Internet Students = 589
-Rosemary Meszaros reports that they have cataloged 800 items in TOPCAT in September. This brings a cumulative total since the beginning of the MARCIVE project in February 2006 to 127,961 items. Work continues on the Department of Commerce, Department of Energy, EPA, Housing & Urban Development and Department of Interior.
-Kentucky Live! - Historian Cynthia Elder described how the immigration of a group of Catholics led to the founding of St. Jerome Parrish and what would later be named Fancy Farm in Graves County. A church picnic begun in 1880 to support the Parrish had become the world’s largest by 1984. On the first Saturday of August this year 20,000 people came for Kentucky’s biggest political happening. Cynthia signed copies of her 175th anniversary history of the church. Brian’s review of the book appeared in the Bowling Green Daily News on Sunday, October 5 and the program and book were featured in an article in the College Heights Herald Digital Edition on Wednesday, October 8.
-Far Away Places - Kathy Callahan, Chair of the History Department at Murray State University, will talk about the fascinating lives of two Scottish Duchesses in an Age of Men on Thursday, October 23rd at Barnes & Noble at 7 pm. Callahan heads Murray’s Study Abroad program in Scotland.
-The DLPS will hold its first ever faculty meeting in E-town on Wednesday at 1:30 pm.
-The Glasgow circulation process was discussed. Brian will follow-up.
Adjournment: The meeting was adjourned at 11:36 am.
For the Council,
Jan Renusch