Cleaning Plan

Document Control

A.Confidentiality Notice

This document and the information contained therein is the property of Beechdale Health Centre.

This document contains information that is privileged, confidential or otherwise protected from disclosure. It must not be used by, or its contents reproduced or otherwise copied or disclosed without the prior consent in writing from Beechdale Health Centre.

B.Document Details

Classification: / Internal
Author and Role: / Jane Smith P.N
Organisation: / Beechdale Health Centre
Document Reference: / CP1
Current Version Number: / 1
Current Document Approved By: / Jane Smith
Date Approved: / 1.03.2013

C.Document Revision and Approval History

Version / Date / Version Created By: / Version Approved By: / Comments
1 / 08.03.2013 / Jane Smith / Arun Venogupal
1.1 / 01.04.2014 / Arun Venugopal / Arun Venugopal / Reviewed from Initial Document

Contents

  • Introduction
  • The Aims of this Cleaning Plan
  • The Objectives of this Cleaning Plan
  • Cleanliness Working Group
  • Cleaning Staff Resources
  • Summary Cleaning Schedules
  • Cleaner’s Activity Records
  • Premises Spot-check Cleaning Template

Introduction

The cleanliness of a Practice is paramount to support infection prevention and control and ensures staff and patient confidence. The Practice’s cleaning staff play a vital role in creating a quality care environment where service users feel welcome, and staff feel confident to carry-out their duties professionally.

Cleanliness standards have been in-place for acute and mental health care since the publications of the National Standards for Cleanliness in the NHS (2001).

This guidance was developed following consultation with experts and professionals in the fields of cleanliness and infection control in order to raise standards of cleanliness to an acceptable level throughout the NHS.

In 2010 the National Patient Safety Agency (NPSA) published the National Specifications for Cleanliness in the NHS: Guidance on setting and measuring performance outcomes in primary care medical premises

Beechdale Health Centrehastaken on board the principles of this guidance and have created this document, applicable to the Practice.

The Aims of this Cleaning Plan

  • To assist Beechdale Health Centrein promoting confidence amongst patients, service users and staff that their facilities are clean and fit-for-purpose;
  • To support good infection prevention and control practices;
  • To provide assurance to their commissioners and regulators that the environment from which Beechdale Health Centredelivers healthcare services is clean and fit-for-purpose.

The Objectives of this Cleaning Plan

  • To identify the cleaning requirements of the Practice as identified in the National Specification for cleanliness;
  • To set-out and implement a plan that meets the cleaning requirements of the Practice;
  • To identify and allocate resources efficiently and effectively;
  • To set-out and implement a quality assurance process by which the Practice can monitor its progress;
  • To ensure that the standards of cleanliness achieved meet the expectations of the public.

The Practice also follows the guidelines suggested in the revised version of the GMC document “Raising and acting on concerns about patient safety”, effective 12 March 2012, a copy of which can be downloaded here:

Cleanliness Working Group

In order to focus on the delivery of the National Cleaning Standards, a cleanliness group was established within the Practice.

This group has the specific objective of implementing the National Specification for Cleanliness within the Practice.

The membership of this group is as follows:

  • Arun Venugopal Practice Manager
  • Maxine Clansey, Practice Nurse

Cleaning Staff Resources

As supplied by NHS Property services

Beechdale Health Centre - Summary Cleaning Schedules

Consulting Rooms
ACTIVITY / Daily / Weekly / Monthly / Other
Clean and sanitise telephones. / X
Clean monitor screens with proprietary VDE cleaner or suitable flat screen cleaner. / X
Clean, sanitize and polish all vitreous fixtures including toilet bowls, seats urinals and hand basins – any clinical items not moved/disturbed. / X
Damp clean and sanitize all work tops. / X
Disinfect couch / X
Disinfect floors / X
Disinfect sinks / X
Disinfect waste bins / X
Disinfect work surfaces / X
Dust all exposed furniture and shelves – (do not move any papers on desks) / X
Dust all horizontal surfaces from 70” to 84”. / X
Dust all telephones & disinfect telephone mouthpiece / X
Dust computers, monitors & under keyboards. / X
Dust or damp-dust window blinds / X
Dust mop resilient and hard floors or vacuum carpeted floors in entirety / X
Dust mop resilient and hard floors or vacuum carpeted floors in heavy traffic/use areas. / X
Empty clinical waste containers into provided yellow clinical waste sacks &, along with full sharps bins, take to designated area. / X
Empty wastebaskets / bins / shredders & take to designated area. / X
Gentle vacuum of computer keyboards (except where specified not) / X
Launder examination curtains / Quarterly
Light fittings, examination lights, cupboard tops, curtain rails – wash / damp dust (Take care re electrical items – switch off before cleaning). / X
Polish chrome and stainless steel fittings / X
Refill all soap, toilet tissue, towel dispensers to normal limits. / X
Remove dust & cobwebs from ceiling areas / X
Consulting Rooms (continued)
ACTIVITY / Daily / Weekly / Monthly / Other
Spot clean desk tops – (do not move any papers on desks) / X
Spot clean doors, door handles & light switches and disinfect all door handles / X
Spot clean internal glass including doors and any other partition or door glass. / X
Sweep damp mop and sanitize hard floor / X
Vacuum carpets - use only “free” sockets for vacuum equipment. / X
Vacuum upholstered furniture or damp-wipe - use only “free” sockets for vacuum equipment. / X
Wash mop hard floors / X
Staff areas including Reception, Admin Offices, Eating areas, Washrooms & Toilets.
ACTIVITY / Daily / Weekly / Monthly / Other
Clean and sanitise telephones. / X
Clean monitor screens with proprietary VDE cleaner or suitable flat screen cleaner. / X
Clean, sanitize and polish all vitreous fixtures including toilet bowls, seats urinals and hand basins – any clinical items not moved/disturbed. / X
Damp clean and sanitize all work tops. / X
Disinfect hands free mouth piece / X
Disinfect reception hatch (booking in area for patients) / X
Disinfect staff refrigerator / X
Disinfect sinks / X
Disinfect waste bins / X
Disinfect work surfaces / X
Dust all exposed furniture and shelves – (do not move any papers on desks) / X
Dust all horizontal surfaces from 70” to 84”. / X
Dust all telephones & disinfect telephone mouthpiece / X
Dust computers, monitors & under keyboards. / X
Dust or damp-dust window blinds / X
Dustmop resilient and hard floors or vacuum carpeted floors in entirety / X
Dustmop resilient and hard floors or vacuum carpeted floors in heavy traffic/use areas. / X
Staff areas including Reception, Admin Offices, Eating areas, Washrooms & Toilets.
ACTIVITY / Daily / Weekly / Monthly / Other
Empty wastebaskets / bins / shredders & take to designated area. / X
Gentle vacuum of computer keyboards (except where specified not) / X
Light fittings, cupboard tops, curtain rails – wash / damp dust (Take care re electrical items – switch off before cleaning). / X
Polish chrome and stainless steel fittings / X
Refill all soap, toilet tissue, towel dispensers to normal limits. / X
Remove dust & cobwebs from ceiling areas / X
Return any dirty crockery to kitchenette sink and leave soaking / X
Spot clean desk tops – (do not move any papers on desks) / X
Spot clean doors, door handles & light switches and disinfect all door handles / X
Spot clean internal glass including doors and any other partition or door glass. / X
Sweep damp mop and sanitize hard floor / X
Vacuum carpets - use only “free” sockets for vacuum equipment. / X
Vacuum upholstered furniture or damp-wipe - use only “free” sockets for vacuum equipment. / X
Wash mop hard floors / X
Patient Waiting Areas, Corridors & Public Access Areas, Washrooms & Toilets
ACTIVITY / Daily / Weekly / Monthly / Other
Clean, sanitize and polish all vitreous fixtures including toilet bowls, seats urinals and hand basins – any clinical items not moved/disturbed. / X
Damp clean and sanitize all work tops. / X
Disinfect and wipe around entrance door / X
Disinfect floors / X
Disinfect sinks / X
Disinfect waste bins / X
Disinfect work surfaces / X
Dust all exposed furniture and shelves – (do not move any papers on desks) / X
Dust all horizontal surfaces from 70” to 84”. / X
Patient Waiting Areas, Corridors & Public Access Areas, Washrooms & Toilets
ACTIVITY / Daily / Weekly / Monthly / Other
Dust or damp-dust window blinds / X
Dustmop resilient and hard floors or vacuum carpeted floors in entirety / X
Dustmop resilient and hard floors or vacuum carpeted floors in heavy traffic/use areas. / X
Empty wastebaskets / bins / shredders & take to designated area. / X
Light fittings, cupboard tops, curtain rails – wash / damp dust (Take care re electrical items – switch off before cleaning). / X
Polish chrome and stainless steel fittings / X
Refill all soap, toilet tissue, towel dispensers to normal limits. / X
Remove dust & cobwebs from ceiling areas / X
Spot clean doors, door handles & light switches and disinfect all door handles / X
Spot clean internal glass including doors and any other partition or door glass. / X
Sweep damp mop and sanitize hard floor / X
Toys – wash and dry / X
Vacuum carpets - use only “free” sockets for vacuum equipment. / X
Vacuum upholstered furniture or damp-wipe - use only “free” sockets for vacuum equipment. / X
Wash mop hard floors / X
Security
ACTIVITY / Daily
On completion of cleaning sessions, all internal doors must be closed and where relevant locked. / X
On completion of cleaning sessions, all windows must be closed and fastened and any blinds closed. / X
All cleaning personnel must be familiar with setting and cancelling the security alarm system and what to do in case of a fault. / X
On departing the building, the alarm must be correctly set and the exit door correctly closed and locked. / X
General
ACTIVITY / Daily
On completion of cleaning sessions, all cleaning equipment and materials to be put away (and any buckets emptied) / X
On completion of cleaning sessions, all lights should be switched off. / X
On completion of cleaning sessions, all heaters must be left set as agreed. / X
Computers and associated equipment should not be touched, other than for superficial cleaning in accordance with relevant service items above. / X
Fridges should never be unplugged or switched off. / X
Any building or equipment defaults should be reported to Arun Venugopal, Practice Manager. / X

Beechdale Health Centre - Cleaner’s Activity Records

CLEANER: / Week Commencing:
Cleaner to initial when activity is complete:
CONSULTING ROOM / MON / TUE / WED / THU / FRI / SAT / SUN
Clean and sanitise telephones.
Clean monitor screens with proprietary VDE cleaner or suitable flat screen cleaner.
Clean, sanitize and polish all vitreous fixtures including toilet bowls, seats urinals and hand basins – any clinical items not moved/disturbed.
Damp clean and sanitize all work tops.
Disinfect couch
Disinfect floors
Disinfect sinks
Disinfect waste bins
Disinfect work surfaces
Dust all exposed furniture and shelves – (do not move any papers on desks)
Dust all horizontal surfaces from 70” to 84”.
Dust all telephones & disinfect telephone mouthpiece
Dust computers, monitors & under keyboards.
Dust or damp-dust window blinds
Dust mop resilient and hard floors or vacuum carpeted floors in entirety
Dust mop resilient and hard floors or vacuum carpeted floors in heavy traffic/use areas.
Empty clinical waste containers into provided yellow clinical waste sacks &, along with full sharps bins, take to designated area.
Empty wastebaskets / bins / shredders & take to designated area.
Light fittings, examination lights, cupboard tops, curtain rails – wash / damp dust (Take care re. electrical items – switch off before cleaning).
Refill all soap, toilet tissue, towel dispensers to normal limits.
Spot clean desk tops – (do not move any papers on desks)
Spot clean doors, door handles & light switches and disinfect all door handles
Spot clean internal glass including doors and any other partition or door glass.
Sweep, damp mop and sanitize hard floor
Vacuum carpets outside consulting room

Please return the completed record to Practice Manager

at the end of each week.

Beechdale Health Centre - Cleaner’s Activity Records

CLEANER: / Week Commencing:
Cleaner to initial when activity is complete:
CONSULTING ROOM / MON / TUE / WED / THU / FRI / SAT / SUN
Clean and sanitise telephones.
Clean monitor screens with proprietary VDE cleaner or suitable flat screen cleaner.
Clean, sanitize and polish all vitreous fixtures including toilet bowls, seats urinals and hand basins – any clinical items not moved/disturbed.
Damp clean and sanitize all work tops.
Disinfect couch
Disinfect floors
Disinfect sinks
Disinfect waste bins
Disinfect work surfaces
Dust all exposed furniture and shelves – (do not move any papers on desks)
Dust all horizontal surfaces from 70” to 84”.
Dust all telephones & disinfect telephone mouthpiece
Dust computers, monitors & under keyboards.
Dust or damp-dust window blinds
Dust mop resilient and hard floors or vacuum carpeted floors in entirety
Dust mop resilient and hard floors or vacuum carpeted floors in heavy traffic/use areas.
Empty clinical waste containers into provided yellow clinical waste sacks &, along with full sharps bins, take to designated area.
Empty wastebaskets / bins / shredders & take to designated area.
Light fittings, examination lights, cupboard tops, curtain rails – wash / damp dust (Take care re. electrical items – switch off before cleaning).
Refill all soap, toilet tissue, towel dispensers to normal limits.
Spot clean desk tops – (do not move any papers on desks)
Spot clean doors, door handles & light switches and disinfect all door handles
Spot clean internal glass including doors and any other partition or door glass.
Sweep, damp mop and sanitize hard floor
Vacuum carpets outside consulting room

Please return the completed record to Practice Manager

at the end of each week.

Beechdale Health Centre - Cleaner’s Activity Records

CLEANER: / Week Commencing:
Cleaner to initial when activity is complete:
CONSULTING ROOM / MON / TUE / WED / THU / FRI / SAT / SUN
Clean and sanitise telephones.
Clean monitor screens with proprietary VDE cleaner or suitable flat screen cleaner.
Clean, sanitize and polish all vitreous fixtures including toilet bowls, seats urinals and hand basins – any clinical items not moved/disturbed.
Damp clean and sanitize all work tops.
Disinfect couch
Disinfect floors
Disinfect sinks
Disinfect waste bins
Disinfect work surfaces
Dust all exposed furniture and shelves – (do not move any papers on desks)
Dust all horizontal surfaces from 70” to 84”.
Dust all telephones & disinfect telephone mouthpiece
Dust computers, monitors & under keyboards.
Dust or damp-dust window blinds
Dust mop resilient and hard floors or vacuum carpeted floors in entirety
Dust mop resilient and hard floors or vacuum carpeted floors in heavy traffic/use areas.
Empty clinical waste containers into provided yellow clinical waste sacks &, along with full sharps bins, take to designated area.
Empty wastebaskets / bins / shredders & take to designated area.
Light fittings, examination lights, cupboard tops, curtain rails – wash / damp dust (Take care re. electrical items – switch off before cleaning).
Refill all soap, toilet tissue, towel dispensers to normal limits.
Spot clean desk tops – (do not move any papers on desks)
Spot clean doors, door handles & light switches and disinfect all door handles
Spot clean internal glass including doors and any other partition or door glass.
Sweep, damp mop and sanitize hard floor
Vacuum carpets outside consulting room

Please return the completed record to Practice Manager

at the end of each week.

CLEANER: / Week Commencing:
Cleaner to initial when activity is complete:
Patient Waiting Areas, Corridors & Public Access Areas, Washrooms & Toilets / MON / TUE / WED / THU / FRI / SAT / SUN
Clean, sanitize and polish all vitreous fixtures including toilet bowls, seats urinals and hand basins – any clinical items not moved/disturbed.
Damp clean and sanitize all work tops.
Disinfect and wipe around entrance door
Disinfect floors
Disinfect sinks
Disinfect waste bins
Disinfect work surfaces
Dust all exposed furniture and shelves
Dust all horizontal surfaces from 70” to 84”.
Dust or damp-dust window blinds
Dust mop resilient and hard floors or vacuum carpeted floors in entirety
Dust /mop resilient and hard floors or vacuum carpeted floors in heavy traffic/use areas.
Empty wastebaskets / bins / & take to designated area.
Light fittings, cupboard tops, curtain rails – wash / damp dust (Take care re electrical items – switch off before cleaning).
Refill all soap, toilet tissue, towel dispensers to normal limits.
Spot clean doors, door handles & light switches and disinfect all door handles
Spot clean internal glass including doors and any other partition or door glass.
Sweep, damp mop and sanitize hard floor
Vacuum carpets
Vacuum upholstered furniture or damp clean
Wash mop hard floors

Please return the completed record to: