Our Ref:RW20030527-0013 2 June 2003
To: Allsponsor firms
Attn.: Alldirectorsandcorporatefinanceadvisorystaff
DearSirs
Re: RevisedGuidance onNewListingApplications
On24July2002,theExchangeannouncedinitiativestosimplifyandstreamlinethe listingprocessandtoimprovethequalityofvetting,withtheintentiontoreducethetime requiredforprocessinganewlistingapplication(the"EnhancedProcessFlow").We writetoprovideanupdateonthoseinitiatives andtointroduce newguidanceand documentationtobefiledwhen submittinganew listingapplicationtotheExchange.
EnhancedProcessFlow
Theinitiativesto streamlinethelistingprocessandstrengthentheproceduresforvetting listingapplications includedreorganising ListingDivisionexecutivesintointegrated teamsundertheCorporate FinancesectionoftheListingDivision. Thisreorganisation hasbeencompletedandeach CorporateFinanceteam,ledbyaseniorexecutive,will be responsibleforallaspectsofthelistingprocess,includingaccountancy matters, prospectusvettingandauthorisationforthepurposeofCompaniesOrdinanceregistration. Webelievethatthisintegrated approachshouldmakethevettingoflistingapplications andothertransactions moreefficient.Wehavealsointroducedarrangements in conjunctionwiththeSecuritiesandFuturesCommission tohelpensurethesmooth operationofthedualfilingandvettingsystemintroduced undertheSecuritiesand Futures Ordinanceon 1 April2003.
TheEnhancedProcessFlowisdesignedtoleadtoconsiderably lessdetailedvettingof prospectusesbytheExchange,andacorrespondinglygreaterrelianceontheworkof sponsors. Thisreinforces theneedtoensurethehighestprofessionalstandardsand competenceonthepart ofsponsors. Sponsorsareexpectedtoapply stringentcriteriain selectingandbringingforwardcandidates suitableforlisting,andmustmaintainahigh standardofduediligenceinpreparingthenewapplicantforlisting.Aconsultationpaper settingoutproposalstoenhancetheregimeforSponsorshasbeenpublishedandthissets outingreaterdetailour expectationsinthisregard.
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Aspartofoureffortstoimproveefficiencyinvettingnewlistingapplications,wehave preparedrevisedguidanceonnewlistingapplications. Wealsotakethisopportunityto setoutsomeofourexpectations withrespecttotheapproachtobetakenbysponsors when submittinganew listingapplicationtotheExchange.
RevisedGuidanceandChecklists(the“Guideline”)
WhiletheListingRuleshavesetoutcertaindocumentaryrequirementsandsubmission procedures,inpracticetheExchangehasrequestedsupportinginformationfromsponsors onthenewlistingapplication,andincircumstances whereissuesareidentified, additionalinformationonthoseparticularissues.Wehavepreparedchecklistssettingout indetailmostoftheinformationrequiredateachstageofthevettingprocess,takinginto accountboththedocumentary requirements setoutintheListingRules,andthe supportinginformationgenerallyrequestedbyus. TheGuidelinewillassist sponsorsto assembleinformationrequiredinanewlistingapplicationinanorganisedmanner,andto submitall relevantinformationrequiredtoassessthenewlistingapplicationonatimely basis. Itisexpected thatwiththenewGuideline,theListingDivisionwillbeprovided withthenecessaryinformation,andwillbeinabetterpositiontocommencevettingof a newlistingapplication andidentifyprincipalissuesmoreeasilyuponthelodgementof theapplication.
Sponsorsshouldbeawarethatthelengthoftimetakentoapproveanapplicationislikely toincreaseiftheissuerandsponsordonotprovideallinformationanddocumentswhich theExchangehasrequestedorarerequiredundertheListingRulesinatimelymanner;or raiseasignificantnewissueorincludesignificantnewinformationinconnectionwithan applicationor prospectusafterithas beensubmitted.
InorderfortheExchangetocommencevettingimmediatelyuponthelodgementofanew listingapplication,itisimperativethatallrelevantinformationrelatingtotheapplication isprovidedfromtheoutset.TheexistingListingRulesrequirethatanadvancedproofof theprospectusandcertaindocumentsshouldbesubmittedwiththeadvancebooking form. Thisrequirementwillbestrictlyadheredto,andtheListingDivisionwillnot hesitatetoreturnanynewlistingapplicationiftheprospectusisnotinanadvancedstate, ispoorlydrafted,thedisclosurethereinisfoundtobeinadequate,orifsomeofthe documentsrequiredtobesubmittedareoutstanding.
SeniormembersoftheListingDivisionareinvolvedinreviewingdocumentation atan earlystageand,inthefirstinstancedeterminingwhetheror nottocommenceour review ortoreturnadraftprospectusonthegroundsthatitisnotinanadvancedform.Theywill raisecomments onprincipalmattersrelatingtothesuitability ofthenewapplicantfor listingandseekclarificationof disclosuresinthedraftprospectus.
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Itisyourresponsibility,andthatofthenewapplicant,toensurefulldisclosure ofall materialinformation, includinganyconsequentialchangesnecessitated following responsestoourcomments,inthedraftprospectus. Thetimetableforthenewlisting applicationmaybedelayedifresponsestoour commentsfailtoaddresstheissuesraised by us adequately.
Delaysmayalsooccurwheretherearematerialinconsistencies intheprospectus disclosure(whetherinternaltotheprospectus,orbetweentheprospectus andother information supplied),orwheretherearematerialchangestothemethodoflisting,the composition andstructureofthenewapplicant,ortotheinformationdisclosedinthe draftprospectus.If,duringthe courseofvettingthe newlistingapplication,weidentify materialissueswhich,inourreasonable view,mayaffectthesuitabilityofthenew applicant forlistingandwhichoughttobebroughttoourattentionbythesponsors,we maynotproceed withthevettingofthenewlistingapplication. Underthese circumstances, youarerequiredtoresolvealloutstandingissuesandredraftthe prospectusbeforewe willre-commencevettingtheapplication.
MatterswhichshouldbebroughttotheattentiontotheExchange
Sponsorsshouldassessbeforesubmitting anapplicationwhether,intheiropinion,all relevant matterswhichshouldbetaken intoaccountbytheExchangeinconsideringthe applicationhavebeendisclosedintheprospectusorotherwiseinwritingtotheExchange. Shouldanyfurtherinformation cometothesponsor’sattentionaftersubmittingthe applicationthesponsor mustinformtheExchangewithoutdelay.
Ourexperienceisthatsomesponsorshavenotbeenforthcominginraisingnovelor contentiousissuesandborderlinecasesoninterpretation oftheListingRuleswiththe Exchangeonatimelybasis. Earlyresolutionofsuchissueswillgreatlyfacilitatethe listingprocess.
Inpartanabsence ofclarityaboutwhichmattersshouldbebroughttotheExchange’s attentionmayhavecontributedtothisbehaviour.Toprovidefurtherguidanceonmatters whichasponsorshouldbringtotheattentionoftheExchange weattachasanannexto thisletteranon-exhaustive listofitemswhichshouldberaisedwiththeExchange (whetherrelatingtopotentialissuesoradditionalinformation inrelationtothe application),andwhich,ifidentifiedbyusinthecourseofourvetting,mayresultindelay inthetimetable.Sponsorsarerequestedtocarefullyconsidertheitemssetoutinthislist, andanyotherpotentialissuesrelatingtoanewapplicant’scircumstances.Sponsorsare encouragedtomakeasubmission totheExchange(togetherwiththenewlisting applicationform)onidentifiedissuesonaprudentbasiseveniftheyareoftheviewsthat suchmattershavebeenadequately resolved,orthatsuchmatterswouldnotbringinto questionthesuitabilityfor listingof thenew applicant.
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PleasenotethatthechecklistsandtheGuidelineareprovidedtoassistboththeExchange andnewapplicantsandtheirsponsors inensuringthattherelevantListingRuleshave been considered,andthecompletenessofinformationprovidedanddisclosedinthe prospectus. IncompletechecklistsmaycausetheExchangeto returnanewlisting application,totheextentconcernsareraisedonthecompletenessoftheinformationand documents submitted withthe application. If the Exchange hasconcerns about the mannerinwhichchecklistshavebeencompletedormattershavenotbeenbroughttoour attentionina timelyandprudentmanner,wemayreassessthequalityofinformation provided totheExchange, andmaydelay thelisting application and take anyother actionsasappropriate.
Nextsteps
TheGuidelinereplacesexistingchecklistsfor newlistings,andiseffectivefornew applicationssubmittedfrom16 June2003. ForlistingapplicationsinprogresstheListing Division willseektoimplement thespiritoftheserequirements andmayrequestthe sponsortoprovideinformationsimilartothosesetoutintheGuideline.
Improvingtheefficiencyofthevettingprocessrequiresconcertedeffortfromallparties involvedinthelistingprocess. TheGuidelinehasanimportantroleinthisprocess,and sponsorsareinvitedtoprovideuswithfeedbackontheGuideline. Wewillmonitorthe effectivenessofthis Guidelineandmakefurtherrevisionsbasedonresponsestothe Guidelineandinputfromsponsors. Furtherguidancewillalsobeprovidedtosponsors onthenewlistingprocess.
AcopyoftheGuidelineisattached andwillbeavailableontheHKEx e-Submission system ( We hope that you will find this Guideline useful. Ifyouhaveanyquestionsonthe Guidelineoroninformationthatshouldbe submittedwiththenewlistingapplication,youarewelcometo contactus.
Yoursfaithfully
Forandonbehalfof
TheStockExchangeofHongKongLimited
KarenLee
ExecutiveVicePresident
Listing,RegulationandRiskManagement
Encls.
c.c.:ReportingAccountants(w/oenclosures) LegalAdvisors(w/oenclosures)
Annex
MATTERSWHICH SHOULDBEBROUGHT TOTHEATTENTION OFTHE EXCHANGE
Thefollowingisanon-exhaustivelistofitemsrelatingtonewlistingapplicationswhich, basedonexperience,shouldbebroughttotheattentionoftheExchangewhensubmitting anewlistingapplication. Toavoidunnecessarydelaysinprocessingthenewlisting application,youarerequestedtocarefullyconsidertheitemssetoutinthislistandany otherpotentialissues/peculiarmattersrelatingtoyourparticularcase.Whereapplicable, pleaseprovideaseparatesubmissionsettingoutdetailsandtheproposedresolutions of such matters.
Youareencouraged tomakeasubmission totheExchangeonallpotentialissues, arrangements,informationandanyothermattersdeservingtheExchange'sattention.Asa guide,anegativeresponsetothestatements belowwouldmerittheprovisionoffurther detailedinformationandexplanations. Delayinprocessinganewlistingapplication mayariseifsuch mattersareonlyidentifiedby us duringthecourseof vetting.
Pleaseconfirmtousthatyouhaveconsidered theitemssetoutinthislistandthe particularcircumstances ofthenewapplicant,andtothebestofyourknowledgeand belief,havingmadedueandcarefulenquiryof thenewapplicant,thattherearenoother mattersrelatingtothelistingapplicationexceptforthosesetoutinyoursubmission whichoughttobebroughttotheExchange'sattentionpriortoconsideration ofthe application.
1.The business of the Group has been operated under substantially the same managementthroughoutthethreefullfinancialyearscomprisingthetradingrecord periodunderRule8.05 (the"TrackRecordPeriod") andthereafter.
2.Therewasnochangeincontrolintheoperating companiescomprisingtheGroup withintheTrackRecordPeriodandthereafter.
3. TheGroupdidnotconductanyacquisitionormergeractivitiesduringtheTrack
RecordPeriodandthereafter.
4.ThedateofcommencementofbusinessoftheGroupandthedateofincorporation ofthemajorsubsidiariesin theGroup(orits predecessorcompanieswhichcarried on thebusiness) werepriortothecommencementof theTrackRecordPeriod.
5.ThecontrollingshareholdersanddirectorsoftheCompanydonothaveanyinterest inabusinessapartfromtheGroup’sbusinesswhichcompetes orislikelyto compete,directlyorindirectly, withtheGroup'sbusiness,andwouldrequire disclosureunderRule8.10.
6.TheGroupiscapableofcarryingonitsbusiness(es)independentlyof,anddoesnot placeunduerelianceonitscontrollingshareholdersoranyotherparties(takinginto considerationfactorssuchasprovisionofcriticalservices,actingasthemajor
guarantees),ownershipofsignificantassets(e.g.trademarks,operationalrights)
etc.)
7.TheGroupand/oritsshareholdershavenotconductedanyprivateplacingsor transferof shares withinsixmonthspriortothelistingof theCompany.
8.The Group does nothave any outstanding options, warrants, convertible instruments, pre-IPOshareoptionsorsimilarrightsconvertible intosharesofthe Companyafterlisting.
9.TheGroup(includingitspredecessorcompanies)hasobtainedalllicenses,permits orcertificates necessarytoconductitsoperations fromtherelevantgovernmental bodiesinthejurisdictionswheretheGroupoperates,andthattheGroupcomplies withallapplicablelawsandregulationsinalljurisdictionswhereitoperatessince itsestablishment.
10.TheGroup(includingitspredecessorcompanies)hasnotcommittedany offences, violationsor breachesof laws or regulationsinalljurisdictionswhereitoperates.
11.Therearenodefectsinthetitleofanypropertywhichisthesubjectmatterofa valuation report,andthereisnoothermatterrelationtothetitleofanyproperties whichoughttobebroughttotheExchange'sattention.
12.TheAccountants'Report includestheconsolidated resultsoftheCompanyandits subsidiariesfor thethreefullfinancialyearsas requiredunderRule4.04.
13.Therearenoauditqualificationsinanyofthestatutoryaccountsofthecompanies nowcomprisingtheGroupduringtheTrackRecordPeriodandthereafter,andthat theReportingAccountantshaveattendedallyear-endandperiod-endstocktakes.
14.TheGrouphassufficientworkingcapitaltomeetitspresentrequirements,thatis, foratleastthenexttwelvemonthsafterlistingasdemonstratedbyitsworking capitalforecast.
15.RelatedpartytransactionsduringtheTrackRecordPeriodwereconductedonan arm'slengthbasisandareproperlydisclosed intheprospectus,andtheeffectof suchrelated partytransactionswouldnotdistortthetrackrecordtotheextentthat thehistoricalresultsof theGroup arenotreflectiveof itsperformance.
16.TherearenoactualorthreatenedclaimsorlitigationagainsttheGroupwhichcould materiallyaffectitsfinancialposition,andthatthedirectorsoftheCompanyarenot engagedinanylitigation.
Items17 to19 belowrefertoCompanies withoperationsinthePRC
17.TheregisteredcapitalsofallPRCestablishedjointventuresorwhollyforeign ownedentitiesarefullypaidup,andsuchpaymentsweremadewithintherequired timeframe.
18.TheGrouphasobtainedlong-termtitlecertificatesforallitsownedPRCproperties,
andtherearenoissuesrelatingtothetitlesofthepropertieswhichoughttobe broughttotheDivision's attention.
19.ThePRCentitieswithintheGrouphave madealltherequiredtaxfilingsinthePRC, andhavepaidalloutstandingtaxliabilities.
GUIDELINEFORNEWLISTING APPLICATIONS
InstructionsforcompletingtheListingRulechecklists
Pleasefindattachedasetofstandardcheckliststhatsummarisethedisclosureitems requiredbytheListingRulesandsupportinginformationnormallyrequiredinanew listingapplication. Thechecklistsshouldnotbeconsideredexhaustiveandshouldbe tailoredto meettherequirementsof theCompany.Additionalrulesmayberelevantand theseshouldbeaddedtothebottomofthechecklist(s)whereappropriate.Afinalcopyof eachchecklist, signedbytheSponsor(s),willneedtobesubmitted asoneofthefinal documentapprovalitems. Thechecklist(s) submittedfordocumentapprovalshould containthefinaldocumentpagereferencesfor eachrelevantListingRule.
Whencompletingthechecklists,you mustnotethefollowing:-
1.eachrelevantListingRuleinthechecklistsshouldbereferencedtothepage numberinthedocumentwheretheListingRuleiscompliedwith;
2.tokeepthechecklistsasshortaspossible,onlyasmallamountofspacehasbeenset asideforcomments. Iffurther spaceisrequired,pleaseattachaseparate sheetof papertothechecklistandcross-referenceallcommentstotheappropriate Listing Rule;and
3.whereyouranswertoanitemonthechecklistis"No"or"NotApplicable",the reasonforsuchresponseshouldbeclearlydisclosedinthe"Comment"sectionand ifnecessary,onaseparatepagecross-referencedtothechecklist.Wemayrejectan incompleteapplication totheextentthechecklistsarenotproperlycompleted and/orwherenegativeresponses(i.e."No"or"NotApplicable") arenotproperly explained.
Pleasenotethatwewillonlyacceptdocuments forreviewifallrelevantchecklistsare submittedandtheyaresubstantiallycompleteandaccurate.Checklistsmakingreference todisclosureintheprospectusshouldbeupdatedbeforebulkprintingof theprospectus.
Provisionof InformationinconjunctionwiththeNewListingApplication
WewouldadviseeachandeverydirectoroftheCompany,andanyofficer,representative agentsoradvisersoftheCompanysupplyinganyrecordordocumentinconnectionwith thelistingapplicationoftheCompany,thatsuchrecordordocumentistobeprovidedto theExchangeinconnectionwiththeperformance ofitsfunctionsunderthe“relevant provisions”(asdefinedinPart IofSchedule1totheSecuritiesandFuturesOrdinances, Cap571)andislikelytoberelieduponbytheExchange. Inrelation tothis,relevant personsshouldbeawarethatgivinganyrecordordocumentwhichisfalseormisleading inamaterialparticulartotheExchangewillrenderthemliableforprosecution foran offenceundersubsection384(3) of theSecuritiesandFutures Ordinance.
Impersonation
It hascometoournoticethattherehavebeencasesofpersonsimpersonatingexecutives oftheListingDivisionandsolicitingmonetaryorotheradvantagesfromdirectorsof listingapplicantsinconnectionwiththeirlistingapplications.
Westronglyrecommendagainstrespondingtosuchsolicitations. Wewouldstressthat thereisnobasiswhatsoeveronwhichourstaffcouldrequestsuchadvantages. Any listingapplicantwhichis(or,indeed,hasbeen)solicitedinthiswayisurgedtoreportthe matterimmediatelytotheHeadofCorporateCommunications oftheStockExchange (Mr. Henry Law)or theHeadofListingandalsotothepolice.