Academic Technology Advisory Council Minutes
Monday, October 3, 2016
Barge 304, 1:00-2:00
Attendees: Natalie Lupton, Chris Schedler, Michael Reichert, Bill Thelen, Greg Harvill, Melanie Palm, Tina Short, Ping Fu, Zebulin Evelhoch, Doug Ryder
Absent: Anne Cubilie, Coco Wu, Yvonne Chueh, Lindsey Brown
I. Review of meeting minutes 5/16/16
a. G. Harvill moved to approve minutes, B. Thelen seconded, minutes approved.
Action: J. Carroll will provide rules on what was decided for student representation on ATAC.
II. Information Items
a. Task force Updates
i. Distance Education
1. Transition to new Cisco equipment over the Summer was delayed due to the equipment being backordered. Ednetics vendor is installing the core system in our data center.
(a) Will have two classes done on the Ellensburg campus in Oct/Nov, then 7 more classrooms in Des Moines and Lynnwood over Winter Break.
ii. Student Response Systems
1. Doing a pilot this quarter with cloud-based Turning Technologies, which is the system that will be recommended for enterprise adoption. Currently, having to support two systems. Business case will be brought forward to ATAC this Fall.
b. EISC Update
i. Received update of SharePoint, IS is piloting it with Student Financial Services and HR Accreditation.
1. Service Desk ticket can be submitted for those who want to request SharePoint for their group. Would need to have CWU/ID logon to access it.
2. Need to figure out policy and standard for department and faculty SharePoint sites.
ii. MediaAmp was renewed by EISC for enterprise funding. Will need to create additional policies and procedures around retention of files and how they are managed now that MediaAmp has a base subscription and cost for additional number of media objects.
1. Piloting MediaAmp Modalis which will allow student to collaborate.
iii. Discussed projects that were completed in the past year that will come back from project reviews.
iv. Will be an update to MyCWU and PeopleSoft that go live next April.
v. CAPS +4-year plan for academic scheduling is in design prototype phase and doing needs assessment with the goal of having a prototype in November.
vi. Education Advisory Board is doing data analysis scorecards for the university. Talked about enrollment growth and barriers for enrollment.
1. Have additional scorecards from HR and Finance that they will do as well.
vii. Have a draft of IS document on the SLA for all systems that IS and other units support, outlines goals in terms of support for each system and what level of support they have.
viii. Student Tech Fee Council hasn’t been formed yet, still looking additional students and faculty.
ix. BTAC is working on the way students input academic interest areas when they first join CWU.
c. IS Update
i. Windows 10 is now being shipped on standard computers.
ii. 25Live is moving to an all cloud solution, will replace our on-site database.
iii. PeopleSoft 9.2 upgrade will be taking place, implemented a soft freeze on PeopleSoft for adding new functionality until the upgrade is complete.
iv. Memo sent out by the Provost, that end of the Fall Quarter the I Drive will be removed. IS is working on alternatives to help faculty and staff find new locations.
Action: G. Harvill will forward memo to N. Lupton.
III. Review of 2015-16 ATAC Report
a. Discussed assessment procedure for past technology decisions, need a process for that. In EISC, any sponsor who does a business case has to do a closeout report which is then submitted to the decision making body.
i. There is a template that sponsors could use, or we could give them samples of what others have done.
b. May have business case for captioning services and clickers.
c. Discussed process for including data from IE where appropriate, regarding student success, recruitment, and retention. Then, coming up with metrics to see how effective the changes from the approved technology were.
i. Discussed having IE look at what data is available and relevant before the implementation, then after once the project is complete.
Action: T. Short will provide template for closeout reports and business case template to ATAC.
IV. Other
a. Waiting on CEPS and CAH reps that will need to be appointed. Currently, a request from Faculty Senate.
Next Meeting:
Monday, October 17, 2016
Barge 410, 1:00-2:00