TNNA 2018 Winter Needlearts Market Exhibitor FAQs
CONTRACTING YOUR SPACE
1. If I reserve two (2) Room Suite Exhibit Spaces, is it $1,500 for the second room?
Yes. Each room suite includes 3 nights stay of Friday, Saturday, and Sunday night.
2. Will all Room Suite Exhibit Spaces be adjoining if you reserve two?
You can request adjoining, but we cannot guarantee space to be adjoining depending on when you select your room(s) during space selection.
3. Do corner rooms adjoin to regular rooms?
No. Adjoining rooms are not the corner rooms at this hotel, but they’re near the corners.
4. Can I reserve Wednesday night?
Limited rooms are available to us for Wednesday. When filling out your contract, please note that you would like Wednesday and Thursday night. Setup will be on Thursday and Friday.
5. Can I participate in Friday preview?
Yes, it is open for exhibitors to participate. Preview Night starts after the Sip ‘n Stitch on Friday (so people are happier to shop). Preview is opt-in and not mandatory.
6. Is there a fee to participate in Preview Night?
No
7. Is selling allowed at Preview Night?
Yes
8. If you reserve a traditional booth and you also get a sleeping room, is that a two-room suite space that you can exhibit in?
No. If you pick a traditional/ballroom exhibit booth, you may only show items in that booth space. TNNA Staff will monitor this.
9. For traditional/ballroom exhibit booth prices, 1 bedroom/3 nights is included in the price. Where will that bedroom be?
Embassy Suites
10. Does the room night price which is included in the contract price also include the extra rooms needed for our company’s staff?
No. Additional hotel rooms will be released and open to all attendees and additional exhibitor staff when registration launches the first week of October.
11. A couple of us need to stay 5 nights to be there for set up and tear down. Is it possible to book our hotel rooms for additional nights?
Yes, it is possible to book additional nights. When filling out your contract, request additional nights for your reservation but this is pending availability. If you need extra rooms for staff, you will work with the Embassy Suites and other hotels.
12. Can I purchase a traditional/ballroom booth AND a room suite as exhibit spaces?
No, you may choose to exhibit in the ballroom/exhibit hall OR the room suite(s) spaces.
13. Is there a floor layout to view ahead of time?
Yes, we will have a floor layout available online to view prior to space selection on September 26-27.
14. Are all exhibitors who book room suites guaranteed free internet?
Yes.
15. Are exhibitors allowed to hang signs or banners from the railings outside of their rooms at the Embassy Suites?
We have requested this from the hotel, please stay tuned.
16. Can I ship boxes to the hotel?
Yes. Information for shipping and handling including rates will be sent out in the exhibitor service kit.
17. Will there be a Sample It at this year’s Winter Needlearts Market?
No
18. Will there be a Fashion Show at this year’s Winter Needlearts Market?
No
19. Dave's letter says that the rooms are "two-room suites." I've never done a hotel show before. Can I assume that this means a bedroom that is not expected to be open to customers, plus a sitting room?
Correct. You can choose to show in your bedroom if you prefer, but this is not an expectation and completely up to you. There is a door between the bedroom and sitting room.
20. What if we want a booth, but of course we will also need a room to sleep in. Do we sign up for just the booth? Both? How will that work?
Signing up for a booth includes one room for 3 nights at the Embassy Suites hotel. If you choose to stay elsewhere, the cost of those room nights will be removed.
21. How much is an extra adjoining room?
To have an adjoining room, you will need to sign up for two (2) room suites. When completing the contract, request an adjoining room. We cannot guarantee availability during selection on September 26-27.
22. What size/dimensions are the suites?
Final details will be given in the exhibitor service kit. The image below should give a good estimate.
Basic Room Setup.pdf
23. Will there be any conference room types available for vendors? If these types of spaces are not available, what is the maximum per vendor?
At this point, we do not have any conference rooms available for vendors. The maximum number of suites available per vendor is two (2) suites.
24. What is the cost of a corner and/or an adjoining suite?
There is no cost to have a corner suite. If you want an adjoining suite, it is the cost of an additional room suite (an additional $1,500). Room Suites include a 3 night’s stay for Friday, Saturday, and Sunday nights.
25. Shipping of show display and materials: are we allowed to ship our crate? Or just boxes? If so, what are the dimensions that are allowed and is there a maximum quantity that we can bring in?
Additional details will be given in the service kit.
26. How do I pay?
You can choose to pay with a credit card or check. Once we receive your contract (fax or email), we will generate an invoice that includes a pay link so you may pay securely online.
27. What’s the physical address of the property?
4315 Swenson Street, Las Vegas, Nevada 89119
28. For the additional room nights, does the $185 include taxes and fees?
Yes.
29. If we choose to arrive on Wednesday afternoon, are we guaranteed getting into our designated room(s)?
We do not currently know what the hotel availability is on that Wednesday prior. We will check with the hotel. TNNA has blocked the full hotel Friday-Sunday with limited availability on Thursday and Monday nights. We will work with the hotel to do everything possible so your room remains the same, and part of that is helped by signing up early so we know what to anticipate and can work with the hotel early on any room block adjustments.
30. Is the corner room option in this hotel stuck back in a corner with a small hallway or is it just a corner on the left and a room 90 degrees to the right?
The corner rooms are slightly extended from the main hallway. They are not bigger than the other rooms.
FURNITURE
31. Does the traditional/ballroom booth exhibit space include electricity?
No – it includes one (1) table, two (2) chairs, and waste basket.
32. Will tables/chairs be available for rental?
Yes, this and all items available for rent will be available in the exhibitor service kit. Stay tuned.
33. Can we pay to have the room cleared of furniture? If so, what is the cost?
Yes, this is still being determined and will be provided in the exhibitor service kit. We will have to provide storage for the furniture, and there would be labor costs involved which is why we’re exploring those costs and will have details soon.
34. What is the cost of tables? How many can we order and what is the size?
Yes, this and all items available for rent will be available in the exhibitor service kit. Stay tuned.
35. How do I register for more rooms for my staff?
You can sign up for additional rooms for you staff when registration is open on October 1st.
36. If we get the traditional/ballroom exhibit booth space(s), can we use hard walls for display on the pipe and drapes? Are they strong enough? Is the alternative to use a drape?
You are never allowed to hang anything on the drapes in general. If you want to have a hard wall booth built out you may do so, but it has to be contained in your exhibit space.
37. Is there the possibility to have the furniture in the front of the room removed prior to our arrival?
We will make every effort to accommodate this request, but with check-in times we cannot guarantee it.
38. What is the hotel policy on moving furniture?
You are allowed to move the furniture within in your room (ie. moving an ottoman from the sitting room to the bedroom to create more space to display). Please stay tuned for more information and pricing on having the option to remove furniture from your room.
SHOW SCHEDULE
39. When will exhibitors know if they can get into room suites before 4pm?
We have requested this from the hotel. Please stay tuned.
40. What are the show hours?
Please see the Show Schedule.
41. What time does the hotel open for setup on Friday?
Check in time is at 4:00pm. There might be availability to check in prior to 4:00pm – we are actively pursuing this option and appreciate your patience.
42. What’s the Embassy Suites Las Vegas shuttle schedule?
Please stay tuned. We will release this information soon.
43. When will registration open?
Registration will open the first week of October.