PAINESVILLE CITY LOCAL SCHOOLS

EDUCATIONAL FOUNDATION

2017

GRANT APPLICATION

PACKET

Grant Applications Due:

April 14, 2017 – Round 1 (1st Semester of 2017-18)

October31, 2017 – Round 2 (2nd Semester of 2017-18)

* Please return completed application to Superintendent’s Office

BOE - Attention Marie Irish

PAINESVILLE CITY LOCAL SCHOOLS

EDUCATIONAL FOUNDATION

GRANT PROGRAM

(Revised 7/03; 4/09; 8/09)

The Painesville City Local Schools Educational Foundation exists to provide encouragement and monetary support for the school district certified staff to develop programs that will promote educational excellence in the Painesville City Local Schools. The Foundation will consider funding programs that fall within its formal statement of purpose and satisfy its stated objectives. The criteria for the selection of proposals for funding and the process for submitting proposals are:

Criteria for Funding(Please read carefully)

1. Applications for funding must be received by April14, and/or October31. Successful April applicants will receive grant money in August for first semester projects for the new school year. Successful Octoberapplicants will receive grant money in December for second semester projects.

2. Proposed programs should be those that cannot be funded by the Board of Education because public funds are not available due to statutory restrictions.

3. The Foundation is interested in supporting programs that add excitement and imagination to the educational process.

4. Proposals that are funded must be completed within a single school year. Programs that extend beyond one year or that repeat each year must be reapplied for annually.

Selection Process

1. The Grant Review Committee and Trustees of the Foundation will consider all funding requests in accordance with Foundation guidelines. Trustees may require additional information, may request that the proposal be resubmitted in a subsequent funding period, or may approve or disapprove the request as originally submitted. If a relationship between a grant applicant exists with a member of the Grant Review Committee, the Committee member to whom this condition applies will NOT be permitted to vote on said grant application.

2. Proposals selected for funding will be reviewed with school administrators to assure there are no conflicts that could arise because of implementation of the program.

3. The Foundation will notify all applicants of approved proposals. Applicants not selected for funding will be notified as to why their program was not approved.

4. The Grant Review Committee and the Trustees will make all decisions and their decision will be final and not subject to review by any other body.

- 2 -

Process for Submitting Proposals

1. All proposals must be submitted on the attached “Grant Application Form”.

2. Forward applications prior to April14and/or October31 to the Superintendent’s secretary in a sealed envelope marked “FOUNDATION GRANT”.

3. Share your proposal request with your building administrator and secure his approval signature prior to submitting the grant application.

Completion of Project

  1. Upon completion of each project the following reports must be submitted to the Foundation:

a)“Grant Evaluation Report”

b)“Itemized Financial Report” -- attach receipts for project expenditures.

All the forms listed above are included in your grant program packet. Additional forms can be secured from the Foundation Treasurer, and/or the Superintendent’s Office.

  1. Successful grant applicants are expected to present a brief summary of their project at an Educational Foundation meeting after the completion of their project.

PAINESVILLE CITY LOCAL SCHOOLS

EDUCATIONAL FOUNDATION

Grant Application

(Revised 7/03; 4/09; 4/13)

______

Name of Grant ApplicantDate submitted

Number of students participating in the project______

Age Group/Grade Level of Students______

DESCRIPTION OF PROJECT:

Describe what the children will be doing.

What will the children learn from participating in the project?

Has this project been funded before by another organization?YES / NO

Circle one

If yes, name the organization: ______

Amount received: ______

(Please attach any additional information or comments necessary in reviewing this application.)

- 2 -

PROJECT BUDGET: (Please note that the Foundation will not fund project expenses for travel, food, or stipends. Additionally, the Foundation will not fund any project requests that is or has previously been funded by the Board of Education.)

CategoryEstimated Amount

Purchased Services (i.e. presenter/facilitator – non-school employee only)______

Materials/Supplies (please itemize in the space provided below)

______

______

______

______

Include shipping charges on mail order items:

______

Total Materials/Supplies______

Admission/Registration Fees

______

______

______

______

Total Admission/Registration Fees______

Other Expenses (please be very specific)

______

______

______

Total Other Expenses______

TOTAL COST OF PROJECT______

Have you secured or applied for other sources of revenue for this project?YES / NO

Circle one

If YES, please list the sources and specific amounts that you have been granted.

Grant Implementation Date (If grant is approved)______/______

month year

- 3 -

SIGNATURE PAGE

NOTE: Successful grant applicants are expected to present a brief summary of their project at an

Educational Foundation meeting after the completion of their project.

______

Signature of ApplicantDate

______

Signature of Building AdministratorDate

Your signatures above indicate that all the criteria stated in the program application process have been met, and believe the content is educationally appropriate for the students that will participate in the project.

PLEASE RETURN COMPLETED APPLICATION TO SUPERINTENDENT’S OFFICE

------

DO NOT WRITE BELOW THIS LINE (For Official Use Only)

GRANT APPROVED ______

COMMENTS:

GRANT NOT APPROVED ______

COMMENTS:

PAINESVILLECITY EDUCATIONAL FOUNDATION

ITEMIZED FINANCIAL REPORT

Date: ______

Grant Recipient: ______Grant Amount: ______

Description: ______

School: ______

Period of this report: ______to ______

Date Date

Amount received: $______

Date

$______

Date

$______$______

DateTotal Received

PAID OUT TO: (Please attach receipts.)

______$______

______$______

______$______

______$______

______$______

______$______

$______

Total Paid Out

REMARKS:______

______$______

Funds Remaining

______

______

______

______

Recipient’s Signature

PLEASE RETURN FORM TO SUPERINTENDENT’S OFFICE
PAINESVILLECITY EDUCATIONAL FOUNDATION

GRANT EVALUATION REPORT

Grant Recipient(s) ______

ProjectSchool: ______

Project Title: ______School year ______

Grant Award Amount: ______

DESCRIBE THE PROJECT OUTCOMES: ______

______
______

WERE THE PROJECT OUTCOMES ACHIEVED? What worked and what didn’t work?

______
______

______
______

PROVIDE INFORMATION ON HOW THE SUCCESS OF PROJECT WAS DETERMINED:

______
______

______
______

WHO PARTICIPATED ON THE PROJECT? ______

Number of Students: ______Number of Teachers: ______

Others involved in the project: ______

DO YOU BELIEVE THE PROJECT SHOULD BE CONTINUED NEXT SCHOOL YEAR?

______
______

5 4 3 2 1

Rating of results: (circle one) SUPERIORGoodAverageMinimalPoor

Please attach any relevant material (i.e. photographs, newspaper articles, videos, etc.).

______

Signature / Date

PLEASE RETURN FORM TO SUPERINTENDENT’S OFFICE