Useful information to help you do your job
TIP: buy a rolodex card file, fill out the cards alphabetical, leave it on your desk and reference it often.
A-
1. Audits reports- POS, Non-retail, back office, reports, back office reports, inventory, cash/stamp counts.
2. AIC/GLA cross walk - manual F101 Appendix A
3. Advance Sick Leave - 30 days or 240 hours, manual ELM 513.5
4. Accounting help desk 1-866-974-2733
5. Address Disclosure Chart – handbook AS-353 exhibit 5-2a
6. Acts of GOD – Article 30.1.H
7. Address Identification – manual DMM 508 3.2.7 a or b
8. Address Service Endorsements – manual DMM 507.1.5.1
9. Accidents – Call District Safety, log into EH&S by logging into the Blue Page, log on, click on “MY WORK”, scroll to Safety Resource Tools, report and Accident.
B-
1. Burial Flags forms should be sent for the Detroit District to VA Regional Office, ATTN: Burial Flag Processing Unit, Patrick V. McNamara Fed BLDG., 477 Michigan Ave., RM 1400, Detroit, MI48226
C-
1. Clock Ring error’s – form 1260 filled out by the employee, input into TACS by supervisor.
2. Clock ring frequently used. 091 for overtime, 093 for no lunch.
3. Custom form MUST be printed in English – PS form 2976A & CBPMAN website question 28.
D-
1. Disputed mail – manual POM 616.22
2. Drugs – Illegal drug sale, use or possession – manual ELM 665.25
3. Dead letter – Atlanta Mail Recovery, USPS, 5345 Fulton Ind BLVD SW, Atlanta, GA30378-2400
E-
1. Employee Items – Reporting & Clearing, manual F101 15.1.2
2. E-box (free) – manual DMM 508.4.6.2
3. Endorsements – manual DMM 507.1.5.1
4. Exceptional dispatch – manual DMM 707.28.3.1
5. EFMS Maint. National – 1-855-444-6375
6. Even flow of mail – handbook EL 902 & art 30.1.a
F-
1. FLSA exempt Postmaster – manual ELM 432.51
2. FLSA non-exempt Postmaster – manual ELM 432.34
3. Forwarding of mail for persons in rented (not free) PO BOXES – is the responsibility of the customer – manual DMM 508.4.4.7
4. Flyers left in or on mail boxes – manual DMM 508.3.1.3 cross reference under “use of mail”
5. FSSP – 1-855-444-6375
6. FLSA overtime – manual ELM 434.132
G-
1. General Delivery – manual POM 141.2
H-
1. Housekeeping postal facilities – handbook MS – 47
2. Handing of mail to PO BOX or walk in customers – manual POM 841.72
3. Hours of Duty – manual ASM 122
I –
1. I.D.’s that can be used to rent a PO BOX – manual DMM 508.4.3.2a
2. I.T. help desk – 1-800-877-7435
K-
1. Keys are to be attached to belt or clothing and kept in pocket when not in use. Manual 41 section 522
L-
1. LWOP may be granted at Admin discretion – manual ELM 514.51 & JCAM page 10-16
M-
1. Mail returned must have new postage on it to be re-mailed – manual POM 611.1.g
2. Money Order Verification 1-800-459-7822
3. Mail NOT sealed against inspection definitions. Manual ASM 274.232
4. Money in the mail – either found loose or in-side a standard mail piece. Manual POM 691.41 put into account AIC 126 misc. revenue.
5. Media Mail. Manual DMM 473.2.2
6. Mail sealed against inspection definitions. Manual ASM 274.231
N –
1. No Lunch Form – PS form 3189
2. Non-conforming boxes. Manual EL-902 & ART 30.1.c
3. Non-bargaining rescheduling premium. Manual ELM exhibit 434.8
O-
1. Overtime pay for exempt Postmasters 15-18 EAS. Manual ELM 434.144 & 432.112
2. Oversized Parcels must be delivered to house. Handbook PO 603 section 331.21
3. Overflow of PO BOX. Manual DMM 508.4.4.4 exceeds capacity 12 out of 20 days.
P-
1. Postal Inspectors 1-877-876-2455 opt. #2
2. Probationary Period -90 actually worked days or 1 year which ever comes first. ART 30.2.b
3. Parcel delivery. DMM 508.2.2.3 unless customer fills out PS form 4232 requesting no parcels left.
4. POV – JCAM page 41.3.5
5. Payroll deductions PS form 3239
6. PTF’s work schedules JCAM section 8.3
7. Postal Overtime. Manual ELM 434.131
8. PO BOX number must be on mail piece. Manual DMM 508.4.2.4
R-
1. Repay eTravel – PS form 1018
2. Refusal of PO BOX service. Manual DMM 508.4.9.1 or Termination manual DMM 508.4.9.2
3. Route re-measurement – handbook EL 902 ART 30.1.e
4. Reinstatement of Recovered Employees. Manual ELM 873
5. Regular Rural Route carrier relief day worked. Handbook EL- 902 ART 9.2.c.5.f
6. Refusal of mail. Manual DMM 508.1.1.2 & 508.1.1.3 & POM 611.1 (B) & (C). MYPO CAO Core language for letters to use.
7. Rural Mail box address identification. Manual DMM 508.3.2.7.A or B
S-
1. Stamp Destruction – Atlanta SDC, Destruction Vault, 125 Villanova Dr., Atlanta, GA30336-9998
2. Set up new drawer in a POS office. Clerk Services, Money/Accounts, GLActivity, FIN diff over/short, transfer cash to employee. Then have new employee pick up cash. Log in, clerk services, money/accounts, GLActivity, clear FIN adjust, select from list.
3. Scanning and Imaging, POBOX 5212, Janesville, WI53547-5212
4. Standard FLATS – manual DMM 343.3.0
5. Simplified Address- rural box holder vs. city box holder – manual DMM 602.3.3.2
6. Samples in UBBM can be donated to charity. Manual POM 691.533 & 691.532a. Have non-profit charity on their letterhead give you a detailed list of what you have them. They have to pick-up; spread amount non-profits in your area.
7. Scheduling. ART 30.1.g
8. Sick leave Dependent Care – 80 hours for dependents per year.
9. Sick leave – Manual ELM section 513.1 & ART 10.5
T-
1. Travel Time- work and other paid hours - handbook F15 section 260
2. Training Non-postal – manual ELM 740
3. Title 39 USC, Part 1 Chapter 4, subsection b 404(b)
U-
1. Use of rural mail box- manual DMM 508.3.1.3 also flyer’s in box need to call company and let them know they cannot do that.
2. Undeliverable mail – manual POM 681.1 & POM 683.21 & POM 681.51
3. UBBM – manual DMM 507.1.5.3a for standard mail.
V-
1. Veterans Preference claims – handbook EL312 section 4
2. Voyager/eFleet 1-800-278-6191
W-
1. Withdrawal of rural carrier mail – rural carrier handbook 212.11 where they can be made to measure, record & withdraw mail.
Z-
1. Zip Code not required on mailing – manual DMM 602.1.3