Athabasca & District Minor Hockey Association
Executive Meeting
Multiplex Facility (Meeting Room)
August 20, 2008
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Athabasca & District Minor Hockey Association
Executive Meeting
Multiplex Facility (Meeting Room)
August 20, 2008
Attendance: Mark Kanzig, Wendy Hutchinson, Trevor Marks, Brad Sakowich, Don Dron, Rick Bendall, Diedre Runcer, Bev Parker, Karen Tangedal, Darcy Tangedal, Pam Carlton, Elissa Ponich, Darcy Tangedal, Recording SecretarySharon Greene
1.0Call to Order
Mark Kanzig called the meeting to order at 6:45 p.m.
2.0Approval of Agenda
Motion by Trevor Marksto approve the Agenda with the following addition, as presented:
Seconded by Darcy Tangedal
13.4 Personal Computer/PC
Motion Carried.
3.0Approval of Minutes – May 21, 2008
Motion by Trevor Marksto approve the May 21, 2008 Minutes as presented and amended.
Seconded by Deidre Runcer
Motion Carried.
4.0Business Arising from the Minutes
4.1 Banners & Memorabilia Update
Mark Kanzig reported that a Banners & Memorabilia Proposal was emailed to executive members on July 21 for review and feedback. The proposal was submitted to Rob Balay for ARMS approval as no opposition feedback was received from the executive. To date no response has been received by the ARMS.
Mark Kanzig thanked Bev Parker and Trevor Marks for their assistance in the removal of memorabilia from the old arena facility and storage placement in the Multiplex. It was further noted that the ADMHA memorabilia will organized and purged once cabinets are in place.
Karen Tangedal noted that she is currently storing a filing cabinet and freezer from the old arena. It was agreed by those present that the filing cabinet be used in the Minor Sports Office located in the Multiplex and that the freezer be advertised on the ADMHA website classifieds.
4.2Team Merchandise
Discussion ensued with respect to ADMHA team apparel clarification and association member awareness.
It was the decision of the executive to seek final clarification on the existing Cheap Seats agreement; that an ADMHA apparel understanding be drafted; and further, this summarization be presented to the executive for review.
5.0AHPA (Athabasca Hockey Parents Association)
5.1Chairperson – Karen Tangedal
Karen Tangedal reported the following:
- Recommendation and presentation of a potential fundraiser for the younger divisions “Spirit of Hockey” calendars. Fundraising Selling Price - $20.00 (Calendar Price $10.00 ea. Incl GST & $10.00 profit).
- She and Bev Parker will be attending the Alberta Gaming and Liquor Commission’s“GamingInformation for Charitable Groups” (GAIN) Session scheduled for September 5, 2008.
5.2Treasurer – Deidre Runcer
Diedre Runcer reported the following:
- Legion Bingos – September 1 – Bantam
- September 8 - Midget
Casino – Fort McMurray
Bev Parker reported that 13 ADMHA volunteers worked the June 5 & 6 Casino in Fort McMurray. Bev noted that a good time was had by all and the advisors were pleased with the group. It was recommended by Alberta Gaming that a second signature be authorized for the ADMHA Casino Account.
It was the support of the executive that the June 5 & 6 Casino volunteers be recognized as fulfilling their 2008/2009 revenue generating commitment duties.
Bev further reported that she has committed the ADMHA to another Casino scheduled for September 6 & 7, 2009; and further, she is willing to organize this event.
6.0Treasurer– Trevor Marks
Financial Reports
Trevor Markspresented and reviewed the Financial Reports (August 2007 – July 2008).
2007-2008 ADMHA Financials
Motion by Trevor Marks that two members of the ADMHA Executive (Brad Sakowich and Rick Bendall) review the 2007-2008 ADMHA Financials.
Seconded by Wendy Hutchinson
Motion Carried.
Team Bank Accounts
Addresses on the ATB Team Account Statements are changed back to the ADMHA address to avoid tracking of statements from one season to the next.
Hockey Alberta 2008/2009 Registration/Insurance Fees 2008-2009 Season
Trevor Marks reported that he had received an invoice from Hockey Alberta regarding 2008/2009 Registration and Insurance fees which are charged at $31/participant (players and coaches) invoice amounts were calculated from the previous season’s registration (217).
Breakdown on the $31/participant is as follows:
Hockey Canada Insurance$19.40
Hockey Alberta Registration$ 9.00
Mentorship Fee (Program Development)$ 1.25
Facility Assessment Fee$ 1.35
$31.00/participant
Also a $1.00/participant Sanction Fee is being charged to cover all tournament sanctions required for the upcoming season.
2008-2009 Registrations
Motion by Elissa Ponich to process the early registration fees from the two registrations forms received on August 18, 2008 as presented.
Seconded by Wendy Hutchinson
Motion Carried.
Trevor reported the following current 2008-2009 registration numbers:
Initiation – 21
Novice – 18
Atom – 31
PeeWee – 22
Bantam – 15
Midget – 26
Girls – 5
7.0SPHL (Sturgeon Pembina Hockey League – ) –Brad Sakowich
Discussion ensued with respect to AA/A/B/C league tiering considerations; consensus of those present was to ensure the level is competitive. It was also noted that the executive supports an A and/or C level for Atom, PeeWee, Bantam, Midget.
Brad noted that a SPHL Meeting is scheduled for September 7, 2008.
8.0Hockey Alberta ()/Registrar – Wendy Hutchison
Noting to report at this time.
9.0Division Directors
9.1Girls – Tammy Lamoureux(absent)
No formal response has been received from the Boyle executive regarding the merge proposal. It was noted that the Boyle executive is not scheduled to meet until this fall.
It was noted that the Girls confirm ECAFHL’s commitment deadline.
9.2Pre-Novice – Elissa Ponich
Nothing to report at this time.
9.3 Novice – Tina Biro(Absent)
Nothing to report at this time.
9.4Atom – Hugh Greene(Absent)
Nothing to report at this time.
9.5PeeWee – Bev Parker
Nothing to report at this time.
9.6Bantam – Pam Carlton
Nothing to report at this time.
9.7 Midget – Darryl Anderson (Absent)
Nothing to report at this time.
10.0Equipment Manager – Don Dron
Mark Kanzig recommended that a “Thank-You” (minor hockey picture w/ plaque plate) be forwarded to LCOS for their donation or materials and labor for the lockers and shelving in the Equipment Room.
It was the consensus of the executive to concur with Mark’s recommendation.
11.0Coaching Director – Rick Bendall
Rick Bendall reported the following:
As per Hockey Alberta’s Bulletin No. 08/07, it is recommended that CSA approved helmets be worn by ice personnel (coaching staff) during on-ice activities.
Evaluation volunteers may be required as early as September 8th (Midgets).
12.0Ice Scheduler – Russ Strathdee(Absent)
Mark Kanzig reported that the ice-schedule for Midget AA has been submitted to the SPHL.
13.0Other
13.1 Community Spirit Program – Alberta Culture and Community Spirit
Information regarding the Community Spirit Program – Alberta Culture Community Spirit was provided to those present to review. It was noted that this item be tabled to a future ADMHA meeting for consideration.
13.2CKBA Oiler’s Broadcast Proposal
An email from Hugh Greene regarding the CKBA Oiler’s Broadcast proposal was provided to those present for consideration. It was noted that CKBA had not committed to broadcasting Oiler games in the area for the upcoming season, but if the ADMHA could come through with the minimum sponsorship commitment CKBA would be willing to follow the same agreement as last season. Deadline to reach the minimum sponsorship commitment is September 10, 2008. Hugh recommends that the ADMHA continues with the revenue generating opportunity and that a committee be formed to coordinate and pursue this proposal.
Discussion ensued with respect to proposal, the minimum sponsorship commitment, and the limited timeline.
It was agreed that the proposal should be pursued and that those interested in assisting with the initiative contact Hugh Greene ASAP and it was recommended that Hugh schedules a meeting time and location to discuss proposal details.
13.3Hockey Alberta Bulletin 08/06 – Arena Use Agreements
Hockey Alberta Bulletin 08/06 – Arena Use Agreements was provided to those present for review and discussion.
Consensus of those present was that at this time an Arena Use Agreement is not required; however, Hockey Alberta’s information will be retained as a resource should an agreement be necessary.
13.4Personal Computer – P/C
Trevor Marks reported that a computer (P/C, keyboard, monitor) is available to the Association free of charge.
Motion by Don Dron to accept the free computer and that the unit be located in the Minor Sports Office, Multiplex, for Association use.
Seconded by Darcy Tangedal
Motion Carried.
It was recommended that internet access be investigated (Multiplexwireless access/usage).
14.0 Information
14.1SlaveLakePeakPerformanceHockeySchool & Cash Tournament
Date: August 30 & 31, 2008
Ages: 16 & up
Maximum 9-Players/Team
4 on 4
14.2Hockey Alberta Information Bulletin 08/07 – Helmets on Coaches
Presented and discussed under Item 11.0 – Coaching Director
14.3Ice Logos
Mark Kanzig reported that Rob Balay supplied staff to paint the logos on the ice for this season; however next season the ADMHA will be responsible for this task.
Logo options available:
- Association members to paint logo (overhead projector).
- Purchase stencils, making it faster for staff to paint.
- Pay for staff to paint logos as in the past.
It was the decision of the executive to pursue stencil costs and provide these costs at a future ADMHA meeting.
15.0Next Meeting – The next meeting is scheduled for Tuesday, September 2, 2008 – 6:30 p.m. at the Multiplex.
16.0 Adjournment – Mark Kanzig adjourned the meeting at approximately 8:34 p.m.