South Central Ohio Educational Service Center
Governing Board Organizational/Regular Meeting January 14, 2016
SCOESC Offices - 1:00p.m
Dr. Paul Crabtree assumes the duties of President Pro-Tempore and calls the meeting to order.
#1-16. OATH OF OFFICE TO RE- ELECTED MEMBERS
Treasurer Riehl administers the “Oath of Office” to the newly elected and appointed members of the South Central Ohio E.S.C. Governing Board of Education as follows:
“Do you solemnly swear or affirm, that you will support the constitution of the United States and the Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as a member of the South Central Ohio E.S.C. Governing Board of Education of Adams, Jackson and Scioto County, Ohio to the best of your ability and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified.”
Paul Crabtree (1/1/16 – 12/31/19)
Lisle Dill (1/1/16 – 12/31/19)
Fred Edgington (1/1/16 – 12/31/19)
Arnold McCoy (1/1/16 – 12/31/19)
All members then answered yes.
President Pro-Tempore Dr. Paul Crabtree then declared all members duly seated as members of the South Central Ohio E.S.C. Governing Board of Education.
#2-16. ROLL CALL
Members Present: Mr. Canter, Dr. Crabtree, Mr. Dill, Mr. Edgington, Mr. McCoy, Mr. Piatt
Members Absent: None
#3-16. ELECTION OF BOARD PRESIDENT FOR 2016
Any member may nominate another or themselves. Members then vote their choice.
Nominations: Mr. Piatt nominates Dr. Crabtree, Mr. Edgington seconded the nomination.
President Pro-Tempore declares nominations closed.
Mr. McCoy moves to close, Mr. Canter second.
Vote Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
President Pro-Tempore Dr. Crabtree declares Dr. Crabtree elected Board President for 2016.
#4-16. ELECTION OF BOARD VICE PRESIDENT FOR 2016
Any member may nominate another or themselves. Members then vote their choice.
Nominations: Mr. McCoy nominates Mr. Piatt, Mr. Edgington seconded nomination.
President Pro-Tempore declares nominations closed.
Mr. Canter moves to close, Mr. Edgington second.
Vote: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
January 14, 2016
President Pro-Tempore Dr. Crabtree declares Mr. Piatt elected Board Vice President for 2016.
President Dr. Crabtree now assumes those duties.
Vice President Mr. Piatt now assumes those duties.
#5-16. RESOLUTION TO SET REGULAR MEETING DATE FOR 2016
The Board sets the regular meeting date of the South Central Ohio E.S.C. Governing Board to be the 2nd Thursday of each month at 1:00pm with said meetings to be held at the SCOESC Office, 522 Glenwood Ave, New Boston, OH 45662.
Motion: Mr. Dill
Second: Mr. Edgington
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#6-16. RESOLUTION TO SET BOARD MEMBER COMPENSATION FOR 2016
The Board hereby sets compensation for members of the Governing Board at the maximum allowable rate as determined by ORC. Further the Board authorizes mileage reimbursement at
the established board approved rate for all meetings regular, special and professional.
Further, the Board authorizes that all OSBA and Southeast Region OSBA meetings be approved board training programs for 2016.
Motion: Mr. Canter
Second: Mr. Edgington
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#7-16. APPOINTMENT OF BOARD COMMITTEES FOR 2016
Dr. Crabtree, Board President makes the following committee appointments for 2016:
Audit and Finance Committee: Mr. Canter, Chairman
Mr. Dill, Member
Personnel and Performance Committee: Mr. McCoy, Chairman
Mr. Piatt, Member
Governance Committee: Mr. Edgington, Chairman
Mr. Canter, Member
OSBA Delegate Mr. Canter
Alternate Mr. McCoy
OSBA Legislative Liason Mr. McCoy
Alternate Mr. Canter
#8-16. RESOLUTION TO ADJOURN ORGANIZATIONAL MEETING
The Board adjourns the organizational meeting of the South Central Ohio E.S.C. at 1:06 p.m.
January 14, 2016
Motion: Mr. McCoy
Second: Mr. Canter
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
Having completed the organizational meeting business, the Board now enters the regular meeting business.
#9-16. ROLL CALL
Members Present: Mr. Canter, Dr. Crabtree, Mr. Dill, Mr. Edgington, Mr. McCoy, Mr. Piatt
Members Absent: None
#10-16. RESOLUTION TO APPROVE AGENDA
The Board approves the agenda as amended.
Motion: Mr. Canter
Second: Mr. Piatt
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#11-16. RESOLUTION TO APPROVE MINUTES OF THE REGULAR
MEETING HELD DECEMBER 10, 2015
Motion: Mr. Dill
Second: Mr. Edginton
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#12-16. REPORTS
1. Treasurer Report: (Report on file in Treasurer’s office)
2. Superintendent Report: (Report on file in Treasurer’s office)
3. Board Committees: None
4. Recognition of Visitors: None
OLD OR UNFINISHED BUSINESS
NEW BUSINESS
#13-16. RESOLUTION TO AUTHORIZE THE USE OF A CONSENT AGENDA
The Board authorizes the use of a consent agenda, where applicable, for 2016
.
January 14, 2016
Motion: Mr. Canter
Second: Mr. Edgington
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#14-16. RESOLUTION TO RENEW PROFESSIONAL MEMBERSHIPS
The Board authorizes the renewal of professional memberships for the Superintendent, Assistant Superintendent, Treasurer and the SCOESC organization for 2016.
Motion: Mr. McCoy
Second: Mr. Canter
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#15-16. RESOLUTION TO DELEGATE AUTHORITY TO THE TREASURER FOR 2016
The Board delegates the following authority to the Treasurer for 2016:
1. To pay all obligations of the Board provided that funds are available, and to report
Monthly to the Board of those bills that were paid;
2. To make appropriation advances and/or transfers within General Fund or other funds as needed, with those transactions then to be approved by the Board at the next meeting;
3. To invest funds;
4. To borrow short term money if needed.
Motion: Mr. Dill
Second: Mr. Piatt
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#16-16. RESOLUTION TO DELEGATE AUTHORITY TO THE
SUPERINTENDENT FOR 2016
The Board delegates the following authority to the Superintendent for 2016:
1. To act as purchasing agent for the Governing Board for all material and services not subject to ORC bidding requirement;
2. To approve attendance of employees at professional meetings;
3. To obtain legal opinions/services as needed.
4. To employ temporary personnel in needed situations to be approved by the Board at the next meeting;
5. To apply for federal and state funds that may become available;
Motion: Mr. Canter
Second: Mr. Piatt
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
January 14, 2016
#17-16. RESOLUTION TO ESTABLISH MILEAGE REIMBURSEMENT RATE FOR 2016
The Board hereby sets the mileage reimbursement rate for 2016 at .50 per mile, effective 1/1/16. (Rate for 2015 was .50 per mile)
Motion: Mr. Piatt
Second: Mr. McCoy
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#18-16. RESOLUTION TO AUTHORIZE ADVANCE AND/OR TRANSFER OF FUNDS
The Board authorizes the following fund advances and/or transfer of funds as outlined below. It is understood that funds advanced are to be repaid to the fund making the advance. Funds transferred aren’t to be repaid.
AdvancesTo: (5210) / From: (7410 920)
014 9192 / Hearing Impaired Coop / General / $ 26,358.85
022 9993 / FCFC - GRF / General / $ 2,099.79
463 9016 / AltSchool / General / $ 6,880.50
499 9916 / Sch Psych Intern / General / $ 1,714.22
501 9016 / ABLE / General / $ 7,730.87
587 9016 / Preschool / General / $ 4,412.48
$ 49,196.71
Transfers
From: (7200 910) / To: (5100)
001 9907 / CAPE / LI Coop / $150,000.00
$150,000.00
Motion: Mr. Canter
Second: Mr. Piatt
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#19-16. RESOLUTION TO EMPLOY SUBSTITUTE EMPLOYEES FOR 2015-16
The Board employs the following substitute employees for 2015-16 as per the recommendation of Superintendent Mers.
Teachers ($80.00 per day)
Clausing, Amanda
Teacher Aides ($61.00 per day)
Gulley, Krissa D.
ABLE Teacher ($19.00 per hour)
None
ABLE Aides ($13.50 per hour)
None
January 14, 2016
Sub Secretary ($10.00 per hour)
None
Sub Custodian ($10.00 per hour)
None
Boiler Maintenance ($12.00 per hour)
None
Motion: Mr. Canter
Second: Mr. Edgington
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#20-16. RESOLUTION TO EMPLOY PERSONNEL
The Board authorizes the employment of the following personnel as per the recommendation of Superintendent Mers.
Name Position Contract Step Salary
1. Stacy Craft Speech Therapist FY16 & FY17 MS/6 $22,845
(90 of 187 day contract for 2015-16, effective 1/21/16)
2. Karen Charles E-Rate Coordinator FY16 $2,000
3. Leichia Davis OTA FY16 OTA/7 $169.51 per day
(as needed)
4. Keely Craft Personal Aide 80% Bal of FY16 Aide-0 $8,645.13
(117 of 182 day contract effective 11/23/15)
5. Jimmy Rayburn Personal Aide 80% Bal of FY16 Aide-0 $8,423.46
(114 of 182 day contract effective 12/2/15)
Motion: Mr. McCoy
Second: Mr. Canter
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#21-16 RESOLUTION TO AMEND CONTRACT OF ALLISON RIGGS, SPEECH
THERAPIST
The Board hereby amends the 2015-16 contract of Allison Riggs, Speech Therapist (as per her request) to 2 days per week, effective 2/1/16.
Motion: Mr. Piatt
Second: Mr. Canter
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#22-16. RESOLUTION TO DECLARE URGENT NECESSITY AND AUTHORIZE CONTRACT FOR BOILER REPLACEMENT
The Board hereby declares a case of urgent necessity with regards to replacing boiler #2. This urgent necessity is due to the mechanical breakdown of boiler #2. The Superintendent has solicited three quotes from boiler companies.
January 14, 2016
Replacement
1. B.B. & E $51,240.00
Portsmouth,OH
2. Mechanical Construction $78,500.00
Portsmouth, OH
3. Stockmeister No quote returned
Jackson, OH
The Board hereby authorizes the Superintendent and Treasurer to enter into contract with BB & E of Portsmouth, OH at a price of $51,240 to replace boiler #2 as per quotation spefications.
Motion: Mr. Piatt
Second: Mr. McCoy
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#23-16. RESOLUTION TO ENTER EXECUTIVE SESSION
The Board enters into executive session at 1:47 pm for the purpose of conducting the evaluation of the Superintendent/Treasurer and discussing appointment/ compensation of a public employee.
Motion: Mr. Canter
Second: Mr. Edginton
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#24-16. RESOLUTION TO RE-ENTER PUBLIC SESSION
The Board re-enters public session at 2:20 pm after conducting the evaluation of the Superintendent/Treasurer and discussing appointment/compensation of a public employee.
Motion: Mr. Canter
Second: Mr. Dill
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
ANY OTHER BUSINESS
#25-16. RESOLUTION TO ACCEPT RESIGNATION
The Board hereby accepts the resignation of Amy Payne, Personal Aide 80% effective 1/15/16.
Motion: Mr. Canter
Second: Mr. Dill
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
January 14, 2016
#25-16a. RESOLUTION TO CHANGE THE FEBRUARY, 2016 REGULAR MEETING DATE
The Board hereby changes the regular February 11, 2016 meeting to
February 4, 2016 (same time and location).
Motion: Edgington
Second: Canter
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
#26-16. RESOLUTION TO ADJOURN
The Board adjourns at 2:22 p.m.
Motion: Mr. Canter
Second: Mr. Edgington
Roll Call: Mr. Canter, yes; Dr. Crabtree, yes; Mr. Dill, yes; Mr. Edgington, yes; Mr. McCoy, yes; Mr. Piatt, yes.
The President declared the motion carried.
APPROVED:
PRESIDENT
ATTESTED:
TREASURER