Regular Board of Trustees Meeting
Village of Collins
Minutes
OCTOBER 13, 2009
COLLINSCITY HALL6:30 PM
ATTENDANCE: JOHN HILL, SHAWNA HERD, SANDRA (SAM)MUMFORD, HAVEN VASSEY,CATHERINE (KATE)CRAWFORD, PAM MYERS-CITY CLERK, DALE HERD-WATER AND SEWER, MEL GILBERT-CITY ATTORNEY
EXCUSED: MARK WARSON
GUESTS: JAY BURBAUGH, STEVE FAXON, SHEALA HERD, AARON HERD, DONNA MC CARTER, BRUCE LINDQUIST
JOHN OPENED THE MEETING BY ASKING THAT WE OBSERVE A MOMENT OF SILENCE FOR CHRIS WARSON, WHO PASSED EARLIER IN THE WEEK. SHE SERVED ON THE BOARD OF TRUSTEES IN THE PAST AS WELL AS HOLDING THE POSITION OF CHAIRMAN OF THE BOARD.
1. MINUTES, FINANCE REPORTS, AND ACCOUNTS PAYABLE– A MOTION WAS MADE BY SAM, SECONDED BY SHAWNA, TO APPROVE THE MINUTES, FINANCE REPORTS AND ACCOUNTS PAYABLE AS PRESENTED. ALL IN FAVOR, MOTION CARRIED.
2. OPENING OF BIDS ON SALT SPREADER - TWO BIDS WERE RECEIVED, ONE FROM CARROLL PIPER AT $110.00, THE OTHER FROM RANDY ESRY AT $105.00. A MOTION WAS MADE BY HAVEN, SECONDED BY SHAWNA, TO ACCEPT THE BID FROM CARROLL PIPER OF $110.00. ALL IN FAVOR, MOTION CARRIED.
3. COMMUNITY SPIRIT VOLUNTEER AWARDS - THOSE HONORED THIS MONTH WERE JUSTIN MC CARTER, SHEALA HERD, AND AARON HERD. THEY WERE ALL RECOGNIZED FOR THEIR EFFORTS IN HELPING MAKE REPAIRS TO THE VILLAGE GARAGE. JOHN PRESENTED EACH OF THEM WITH A VILLAGE VOLUNTEER T SHIRT AND TOLD EVERYONE HOW MUCH WE APPRECIATE OUR VOLUNTEERS THAT GIVE THEIR OWN TIME TO HELP WITH VILLAGE PROJECTS. DONNA MC CARTER, JUSTIN'S MOM, ACCEPTED HIS T-SHIRT IN HIS ABSENCE.
4. REPORT ON PIE FESTIVAL - PIE FESTIVAL 2009 WAS AN EVEN GREATER SUCCESS THAN LAST YEAR. IN SPITE OF THE 7 INCH RAIN AND THE DISCOVERY THAT THE STAFF SHIRTS HAD BEEN PRINTED WRONG……ALL THE DAY BEFORE THE FESTIVAL…THE DAY WAS CHILLY BUT SUNNY AND EVERYONE HAD FUN..
…DALE HERD DID A WONDERFUL JOB NOT ONLY WITH PARKING AND CROWD CONTROL, BUT SIGNING UP DAY OF THE FESTIVAL VENDORS. SHAWNA AND TAMMIE, BEN AND PAT WERE NOT ONLY PROFESSIONAL BUT SHOWED AMAZING PATIENCE AND POISE IN HANDLING THE PIE COMPETITION, AUCTION AND INDIVIDUAL PIE SLICE SALES AS WELL. THEIR EFFORT ALONE GENERATES THE MOST MONEY FOR THE FESTIVAL.
RUTH KILLEBREW’S IDEA FOR A SILENT AUCTION WAS A GREAT SUCCESS FOR THE FIRST TIME. IT WAS NOT ONLY HER IDEA, BUT SHE MANNED IT AND MADE IT HAPPEN. IT WAS THE SECOND MOST PROFITABLE PART OF THE FESTIVAL.
VENDOR FEES WAS THE THIRD.
ANIMALS WERE ADOPTED, CHRISTMAS SHOPPING STARTED AND FINISHED, SMILES AND GOOD ENERGY ABOUNDED. PIE WAS JUDGED AUCTIONED EATEN AND ENJOYED. BRUCE LINDQUIST DESERVES PRAISE FOR HIS HARD WORK NOT IN ARRANGING LIVE MUSIC BUT IN BEING TOP ROADY SETTING UP STAGES AND POWER FOR THE BANDS ALSO.
MICKEY DOOLAN TOLD BIBLE STORIES AND TWISTED BALLOONS WHILE MAKING AND SELLING POPCORN. WAY TO MULTI TASK, MICKEY!
KATE CRAWFORD, ALONG WITH RUTH KILLEBREW, RACHAEL AND BREANNA NORDEN, CZERNA KAUFFMAN, CARROLL PIPER, HEIDI KAUFFMAN, AND TERRY COOK ALL WORKED ON KIDS ACTIVITIES.
HAWTHORN BANK, BUZZ’S MARKET, EMPIRE ELECTRIC, DISCOUNT CIGARETTES, GARY AND DEBORAH MURPHY, AND ESPECIALLY MICK AND LISA MEREDITH, OWNERS OF PEGGY'S’ RESTAURANT WERE PIVOTAL IN MAKING THE PIE FESTIVAL POSSIBLE. OTHER DONATORS, TOO NUMEROUS TO MENTION HELPED TO MAKE THE FESTIVAL A SUCCESS AS WELL. THE VOLUNTEER EFFORTS OF EVERYONE INVOLVED SHOWED US WHAT CAN HAPPEN IF WE ALL WORK TOWARD ONE GOAL.
INSTEAD OF GIFT CERTIFICATES TO HIS RESTAURANT, MICK MEREDITH DONATED CASH PRIZES TO THE WINNERS OF THE PIE EATING CONTEST AT HIS RESTAURANT BOTH FUNDED AND RUN BY HE AND HIS WIFE AND CHILDREN.
CHAIRMAN JOHN HILL DELIVERED THE OPENING SPEECH, REMINDING US ALL TO REMEMBER AND PRAY FOR OUR FRIENDS IN THE COMMUNITY WHO HAVE SERVED OUR VILLAGE IN THE PAST AND WHO ARE SUFFERING NOW WITH ILL HEALTH. HE ALSO PRAISED RANDY NORDEN AND THE PIE FESTIVAL COMMITTEE FOR THEIR ENERGY AND EFFORTS IN PLANNING AND MAKING THE IDEA OF A PIE FESTIVAL A REALITY . A HEARTFELT PRAYER OF BLESSING WAS OFFERED BY AMONDA FERGUSON OF THE ASSEMBLY OF GODCHURCH IN OSCEOLA.
THE ONLY CASUALTY WE HAD WAS TO OUR DEAR “FIRST LADY” MARY HILL. SHE TOOK A FALL AND SUFFERED SOME PRETTY BAD BRUISES, BUT DISPLAYED THE GRACIOUSNESS AND COURAGE OF A TRUE FIRST LADY FOR THE REST OF THE DAY.
THE FINALE OF THE FESTIVAL BY DANNY FERGUSON WAS ANOTHER OUTSTANDING FIREWORKS DISPLAY AT THE END OF THE EVENING.
AFTER ALL BILLS ARE PAID THE FESTIVAL GENERATED A LITTLE OVER $1,600.00. THE WRAP UP MEETING WHERE WE DECIDE HOW TO USE THE EARNINGS FOR COLLINS HASN’T YET OCCURRED, BUT WE’VE ALREADY AGREED TO DONATE SOME MONEY TO OUR VOLUNTEER FIRE DEPARTMENT.
THIS EFFORT COULD NOT HAVE COME TOGETHER WITHOUT THE HELP OF THE ENTIRE COMMUNITY. IT ALWAYS PROVES TO BE A BONDING EXPERIENCE FOR US ALL AND HELPS US TO RE FOCUS EACH YEAR ON OUR PRIORITIES AS A VILLAGE. TO PULL TOGETHER AS A COMMUNITY AND PROVE ONCE AGAIN WHAT CAN BE ACCOMPLISHED WITH A SINCERE COMMON GOAL IN MIND BY ALL OF US. MY SINCEREST THANKS TO EVERYONE WHO HELPED.
5. MEL'S MINUTE - MEL HANDED OUT HERITAGE DAYS FLYERS TO SHOW EXAMPLES OF HOW FESTIVALS CAN BLOSSOM.
HE ALSO REPORTED THAT THE MML CONFERENCE WAS BETTER THIS YEAR AND ADDRESSED MORE SMALL TOWN ISSUES.
AS ANOTHER PROMOTIONAL IDEA, MEL SUGGESTED WE OFFER CASH PRIZES FOR THE BEST DESIGN OF A TOWN LOGO. AFTER WE PICK THE WINNER, WE COULD INSERT THE LOGO ON OUR LETTERHEAD AND ANY OTHER PLACE A TOWN LOGO IS UTILIZED.
6. PAM'S REPORT - PAM REPORTED THAT FIVE STAR HAS BEEN PAID FOR THEIR RECENT STREET REPAIRS.
SALES TAX REVENUE THIS MONTH WAS $3082.00.
PAM NOTED SHE WILL BE PUTTING OUT FLYERS AND STICKERS ON NOVEMBER WATER BILLS THAT STATE THE FACTS ABOUT THE CAPITOL IMPROVEMENTS TAX AND HOW MUCH MONEY IT HAS GENERATED FOR VILLAGE STREET REPAIRS.
PAM REPORTED SHE HAD CHECKED ON BOND FOR JUDY EPPERSON IN THE EVENT SHE HAS TO COVER FOR PAM. SHE WAS TOLD THAT CLERK'S BOND DOES COVER THAT POSITION FOR THE ENTITY FOR WHICH THE CLERK IS EMPLOYED. THE INSURANCE COMPANY STATED THE BEST COVERAGE FOR THE TEMPORARY PERSON WOULD BE TO CONTACT THEIR OFFICE AND THEY WOULD ENDORSE PAM'S BOND TO COVER JUDY. IN A CASE THAT PAM'S ABSENCE WOULD BECOME LONGER, THEY WOULD WRITE A SEPARATE BOND TO COVER THE TEMPORARY PERSON.
LAST MONTH WHEN WE DISCUSSED KEEPING THE VILLAGE WEBSITE, THE BOARD APPROVED PAYING THE COST IN THE LISTING OF BILLS DUE, HOWEVER, A SEPARATE MOTION WAS NOT MADE AT THAT TIME. SHAWNA MOTIONED, SECONDED BY HAVEN TO KEEP THE WEBSITE AND APPROVE PAYMENT ALREADY MADE. ALL IN FAVOR, MOTION CARRIED.
WITH REGARD TO DONATIONS FOR THE SILENT AUCTION AT PIE FESTIVAL, JOHN TALKED ABOUT THE FACT THAT WE HAVE MANY PEOPLE IN TOWN WITH HIDDEN TALENTS WHO HAD DONATED ITEMS FOR THE AUCTION. JOHN ASKED PAM TO TELL ABOUT RANDY NORDEN AND MRWA'S NATIONAL RECOGNITION AT THE NATIONAL RURAL WATER ASS'N ANNUAL CONFERENCE. THEY WERE RECOGNIZED FOR EXCELLENCE IN ELECTRONIC NEWSLETTER, PAPER NEWSLETTER, AND WEB SITE. JOHN ALSO ASKED PAM TO TELL ABOUT HER RECENT AWARDS FOR PHOTOGRAPHY IN THE OSCEOLA ART GUILD CONTEST AND THE HUMANSVILLE PHOTO ART CONTEST. PAM DONATED A PRINT OF THE PICTURE SHE TOOK THAT RECEIVED BEST IN SHOW AT THE HUMANSVILLE PHOTO ART CONTEST. HE ALSO MENTIONED JAMES INMAN'S DONATION OF TWO FRAMED ORIGINAL PAINTINGS DONE BY HIM. IT WAS COMMENTED THAT JAMES HAS MUCH POTENTIAL. DONNA TADLOCK DONATED ONE OF HER PAINTINGS TO THE SILENT AUCTION AND HER ABILITIES AS AN ARTIST WERE ALSO PRAISED, AS WELL AS SANDY RICHARD'S DONATIONS TO THE AUCTION.
7. DALE/MARK'S REPORT - DALE SUGGESTED WE LOOK INTO PURCHASING A GOLF CART TO USE IN THE VILLAGE TO SAVE WEAR AND TEARON THE VILLAGE TRUCK. HE NOTED IT WOULD SAVE FUEL AND COULD BE USED FOR READING METERS AS WELL AS MANY OTHER JOBS AROUND THE VILLAGE THAT DON'T NECESSARILY NEED THE TRUCK. MEL SUGGESTED WE MIGHT PUT OUT A "BACKWARDS" BID AND SAY WE WANT TO SPEND X-AMOUNT OF DOLLARS AND SEE WHAT WE WOULD GET FOR THAT AMOUNT OF MONEY. SEVERAL PLACES WERE SUGGESTED TO SOLICIT FOR BIDS. THEY WERE KINGS KARTS, IN CLINTON, GIL AND GAYLE'S GOLF CARTS IN WARSAW, AND A PLACE IN GALMY OFF 254 HIGHWAY. A MOTION WAS MADE BY SAM SECONDED BY SHAWNA, TO TABLE THIS UNTIL WE ALL CAN DO SOME RESEARCH ON GOING PRICES, ETC. AND DISCUSS IT AT OUR NEXT MEETING. ALL IN FAVOR, MOTION CARRIED.
DALE REPORTED WE ARE RUNNING OUT OF GRAVEL TO FILL WASH OUTS. A MOTION WAS MADE BY SAM, SECONDED BY HAVEN, TO PURCHASE 2 LOADS OF GRAVEL AT THE LOWEST PRICE THAT CAN BE FOUND. ALL IN FAVOR, MOTION CARRIED. DALE SUGGEST THE SPECIAL ROAD DISTRICT MIGHT HAUL THE ROCK FOR FREE. OTHER NAMES FOR PAM TO CHECK WITH FOR PRICES WERE LYNN GARDNER AND MARK HUTCHINSON. PAM WILL CALL AND CHECK FOR THE CHEAPEST AND FASTEST DELIVERY.
THERE ARERESIDENTS ON MAIN STREET THAT HAVECONCRETE BLOCKS AND BURN BARRELSIN THE VILLAGE RIGHT OF WAY. WE NEED TO CLEAN OUT THESE DITCHES AND THE BURN BARRELS NEED TO BE PLACED IN THE BACK YARD. PAM WILL CONTACT THE HOMEOWNERS AND ASK THEM TO COMPLY. SHE WILL REPORT BACK AT THE NEXT MEETING AND THE BOARD WILL DECIDE WHAT, IF ANY ACTION NEEDS TO BE TAKEN AT THAT TIME.
JOHN NOTED THAT LAST MONTH THE BOARD VOTED TO PAY WAYNE HIS SALARY UNTIL OCTOBER 16TH. THEN HE WILL GO BACK TO AN HOURLY WAGE OF $8.00 PER HOUR. IT WAS SUGGESTED THAT WAYNE BE GUARANTEED A THREE HOUR MINIMUM WHENEVER HE DRIVES TO COLLINS TO WORK. JOHN RECOMMENDED THAT FOR CONSISTENCY, BRUCE LINDQUIST BE PAID $8.00 AN HOUR ALSO. HE ALSO NOTED THAT BRUCE WOULD WORK UNDER HIS DIRECT SUPERVISION ON SMALL PROJECTS. SHAWNA POINTED OUT THAT WAYNE HAD BEEN WITH THE VILLAGE LONGER AND SHE FELT PAYING BRUCE THE SAME RATE WOULD NOT BE FAIR. SHE ALSO MENTIONED WE WERE PAYING BRUCE WHAT HE ORIGINALLY ASKED FOR. A MOTION WAS MADE BY SAM, SECONDED BY KATE, FOR BRUCE TO WORK UNDER JOHN'S SUPERVISION AT A RATE OF $7.50 PER HOUR FOR THE NEXT MONTH. A ROLL CALL VOTE WAS HELD, JOHN-YES, SAM-YES, KATE-YES, SHAWNA-NO, HAVEN-YES. FOUR IN FAVOR, ONE AGAINST, MOTION CARRIED.
JOHN NOTED WE WILL BE STARTING TO ADDRESS OUR DRAINAGE PROBLEMS THIS COMING MONTH. HAVEN SPOKE WITH ROGER WOOD REGARDING CLEANING THE WHISTLES AT THE BOTTOM OF THE HILL. ROGER WILL TAKE THIS TO THE REST OF THE FIRE BOARD AND LET US KNOW.
8. REPAIRS ON THE VILLAGE GARAGE - EARLIER THIS YEAR WE PUT A $500.00 LIMIT ON REPAIRS TO THE VILLAGE GARAGE AND A $500.00 LIMIT ON REPAIRS TO CITY HALL AS WELL. WE DID NOT HAVE TO SPEND WHAT WAS ALLOWED ON CITY HALL, HOWEVER, WE NEED TO RAISE THE LIMIT TO BE SPENT ON THE GARAGE. A MOTION WAS MADE BY SHAWNA, SECONDED BY SAM TO RAISE THE LIMIT TO MAKE NECESSARY REPAIRS TO THE VILLAGE GARAGE TO $1,000.00. ALL IN FAVOR, MOTION CARRIED.
9. BOARD COMMENTS - JOHN NOTED WE HAD ALREADY COVERED WHATEVER HE HAD TO DISCUSS EARLIER DURING DALE'S REPORT. HE ASKED IF ANYONE ELSE ON THE BOARD HAD ANY COMMENTS THEY WISHED TO MAKE. THERE WERE NONE.
PAM THANKED MARY HILL FOR SERVING US A WONDERFUL COUNCIL MEETING DINNER.
A MOTION WAS MADE BY SAM, SECONDED BY SHAWNA, TO ADJOURN, ALL IN FAVOR. MOTION CARRIED.
MINUTES TAKEN AND TYPED BY PAM MYERS, CITY CLERK.