TRACTOR & GRADER SUPPLIES (TGS)(a division of TIH)
JOB DESCRIPTION / PROFILE FORM

Job Title:

/
Creditors Clerk (Local and Foreign)
Division: /
ACCOUNTS
/ Paterson Band and Sub Grade / C3
Location: /
JHB
/ Date Prepared / January 2017

Main Purpose of Position

(Describe why the job exists) /
  • Reconciling overseas creditors accounts & loading of payments in line with set deadlines;
  • Loading local creditors payments after verifying accuracy of recons done by others or self`;
  • General Admin tasks

Reporting Structure (Indicate position’s above and below the job in question) / Above : Financial Manager; Accountant
JOB SPECIFICATIONS
Minimum Education / Qualification Entry Level Required: / Essential: Certificate or Diploma in Accounting
Beneficial : Bachelor’s degree in accounting / financial management
Previous Work Experience Required: / Essential: At least 5 years accounting experience as bookkeeper in a finance department/division or company of similar size
Preferred: 5 years’ computer skills; 2 years secretarial skills; 5 years administration
Skills and Knowledge Required: / Management skills;
Knowledge of accounting packages and systems;
Good presentation skills;
Knowledge of all taxes;
TMS literacy
Competencies: / Numeracy, methodical with a high attention to detail to ensure each task is performed within time and accuracy deadlines, ability to juggle changing priorities, analytical, articulate, effective interpersonal and communication skills, good decision making ability
Internal / External Relationships / Internal –Top management and accounting staff across the TGS Group; other departments including Human Resources section
External - banks, auditors, government agencies, suppliers (local and overseas)
Working Conditions / Corporate office environment; may be required to travel to subsidiaries within the TGS Group (local and international); will be required to work additional hours from time to time when ensuring deadlines are met;
Approvals:
Agreed by current job holder: / Print Name / Signature
Approved by Branch / Divisional Manager / Director / Print Name / Signature
KEY PERFORMANCE AREAS / TASKS
(Please include the WHAT and the HOW for positions in Paterson C Band and below)
  1. Overseas creditors
  • Exporting all overseas supplier invoices from TMS to SAP after confirming exchange rate to be paid at month end;
  • Exporting or manual input of invoices for oversees logistical companies into SAP;
  • Manage FEC requirements
  • Preparing the payments & doing reconciliations of all overseas suppliers in TMS and SAP for payment;
  • Loading the overseas payments for all overseas suppliers according to their statements and/or arrangements into the bank –
  • Ensuring all legal bank requirements are met;
  • Sending the documents and meeting all bank requirements timeously;
  • Sending the payment schedule and remittance to the suppliers timeously.
  • Overall responsible for accurate filing of documents related to this role
  1. Local Creditors
  • Performs creditor reconciliations or signs off on produces reconciling statements on TMS, SAP;
  • Prepare, capture load and update banking details for creditors; and notify accountant & FM accordingly for payment;
  • Loading payments of overheads & suppliers iro Swazi TGS, Swazi ,
  • To monitor SAP supplier aging analysis on a continuous basis and report non-payment issues to the accountant, the Head Administrator and the FM must be copied in the report, for all overdue matters;
  • Ensure all credit notes passed in the system are claimed from suppliers;
  • Prepare and Capture bank payments and cheques (TGS, Swazi;
  • Same for Swazi salaries & other designated items;
  • Print bank statements (TGS, Swazi);
  • Responsible for approving and exporting invoices from TMS to SAP
  • Responsible for tracking and action of vehicle licence renewals, e-tolls and fines
  • Complete creditor applications according to Torre Board resolutions
  • Prepare commission schedules for KZN, Pretoria branches and forward to FM;
  • Process payments of subsequent invoices received;
  • Clear incomplete Creditor/Supplier queries on TMS;
  • Reconciliation of Discount Creditors statements and payments on or before the due date;
  1. Admin
  • SAP matching daily for the BU and all branches and subco’s
  • Credit Card Reconciliations
  • Bank Reconciliations
  • Fleet Cards
  • Monthly Cell phone report – update report, as well as support to staff

“No job description / profile can be all embracing. Associated duties, which can be reasonably considered to be part of the job, shall form part of the job responsibilities. In addition, if required, an employee may be allocated to other temporary duties, provided these are in keeping with his/her status and experience.”