United States Army Soldier
Support Institute
Adjutant General School
Warrant Officer Basic Course
Administer Personnel Readiness Management (PRM) Using eMILPO)
Practical Exercise 1
ANSWER KEY
AUGUST 2016
Administer Personnel Readiness Management (PRM) Using eMILPO
Practical Exercise 1 ANSWER KEY
PART I (Short Answer/Essay)
1. Personnel Readiness Management is a key function of what Core Competency?
ANSWER: Man the Force (FM 1-0, Para 1-8)
2. Explain the three categories inside the FY16-19 ACMG.
1) Urgent Forces, Identified in Annex B, consist of units that support IRPL category a (Urgent) operations, missions, and exercises. The target manning level for urgent forces is between 90% and 100%.
2) Rotational Units, Identified in Annex B, consist primarily of operating forces that support combat or contingency operations on a rotational basis. The target manning level is 95% aggregate, but may be adjusted higher or lower by the senior commander to ensure readiness. When a senior commander directs an increase in one of his subordinate units, he must also identify offsets within his organization that will resource the increase. Senior commanders cannot direct increases that will exceed the aggregate fill percentage of their organizations (i.e., zero sum gain).
3) Essential Forces, Identified in Annex B, consist of units that support IRPL Categories B (Essential) and C (Important) operations, missions, and exercises. The target manning level for essential forces is between 80% and 90%.
2. Name two HR Systems that assists with PRM and describe how each system assists the PRM process.
FMS Web
1) Authorized Strength: Unit peacetime requirements; the number against which personnel assignments are made and can normally be found on a unit’s MTOE or an RC unit’s mobilization/deployment order, may be directed by PMAD.
Required Strength: Unit wartime requirements, which can normally be found on a unit‘s MTOE or an RC unit‘s mobilization/deployment order; normally the same as authorized strength given recent Army leadership guidance.
2) Electronic Military Personnel Office (eMILPO) EMILPO is a web-based application which provides the Army with a reliable, timely, and efficient method for performing personnel actions, PA, and SR. eMILPO is utilized by S-1s at all levels and is the mechanism for updating active duty Soldier information at the top of the system. eMILPO transactions establish or update the TAPDB and ultimately (daily) the Integrated Total Army Personnel Database at HRC. eMILPO modules allow users, HR managers, and commanders visibility of the location, status, and skills of their Soldiers from HQDA-level down to unit-level. (FM 1-0, 3-119)
3) The Enterprise Datastore (commonly referred to as Datastore) provides snapshots of personnel data across the eMILPO database to support logical and decision-making needs for users within the total Army hierarchy. Daily updates ensure the data is accurate, reliable, and available in a timely manner. (FM 1-0, 3-120)
4) Deployed Theater Accountability System (DTAS). The DTAS establishes and maintains PA in a JOA. It is a classified system fielded to all HR commanders, personnel, and organizations. DTAS provides a tool to accurately account for and report military and civilian personnel. This capability is critical for immediate and future operations. (FM 1-0, 3-117)
5) Enlisted Distribution and Assignment System (EDAS). The Enlisted Distribution and Assignment System is a real-time, interactive, automated system which supports the management of the enlisted force. Assignment and distribution managers at HRC use this system to create requisitions and process assignments, to create and validate requisitions, and to add or modify requisitions. It also provides enlisted strength management information. Installations primarily use eMILPO to update data on TAPDB—Active Army Enlisted. Field users use the Enlisted Distribution and Assignment System to create requisitions and to read data that they are authorized (e.g., information on Soldiers assigned to their commands and incoming personnel. (FM 1-0, 3-121)
6) Total Officer Personnel Management Information System II. Brigade and battalion S-1s use the Total Officer Personnel Management Information System II for officer and warrant officer information retrieval and data query functionality. It has two subsystems: The Total Officer Personnel Management Information System II and electronic Total Officer Personnel Management Information System. The Total Officer Personnel Management Information System is a Microsoft Windows based program, intended to provide the user with friendly point and click screens, and easy access to data. The system, with its web based interface, allows user’s real-time access via the Internet from any location world-wide. The system also updates all officer and warrant officer records for selected data points. Deploying units must ensure Soldiers have requested access from HRC and that they have received the prerequisite training on the Total Officer Personnel Management Information System. Assignment and distribution managers at HRC use this system to create and validate requisitions and process assignments. It is also used by HQDA, Army Commands, and Installations to manage officer strength and distribution of officers and to maintain officer record data on the TAPDB-Active Army Officer. (FM 1-0, 3-136)
4. Describe in detail, two of the Medical Readiness Programs / Boards that S1s should monitor in order to assist with Personnel Readiness Management?
1) MOS Administrative Retention Review: An MAR2 is an administrative board held to determine if Soldiers with a permanent P3/P4 profile meet retention standards in their current Primary MOS. Soldiers who has been issued a permanent P3/P4 profile must be processed IAW MAR2 (unless the Soldier is referred directly to the MEB/PEB process by the medical profiling officer due to the Soldier not meeting medical retention standards).
2) Medical Evaluation Board. The MEB is an informal process comprised of at least two medical officers who evaluate the medical history of the Soldier and determine if the Soldier meets medical retention standards. If Soldiers are determined not to meet medical retention standards, they are referred to a PEB. If Soldiers are determined to meet medical retention standards, they are returned to duty. However, if the MEB was generated from an MMRB referral, regardless of its findings, the case is forwarded to a PEB.
3) Physical Evaluation Board. The PEB is comprised of an informal board and a formal board presided over by a three member panel which makes a determination for the purpose of a Soldier’s retention, separation, or retirement.
4) Warrior Transition Unit (WTU). Personnel undergoing medical care and rehabilitation may be assigned or attached to a WTU. WTUs are for Soldiers with complex medical needs requiring six months or more of treatment or rehabilitation. Commanders must clear UCMJ actions, other legal actions, investigations, property/hand receipt issues, and LOD determinations prior to transferring Soldiers to a WTU.
5. At what level command does HRC (National Provider) assign Soldiers to?
ANSWER: Brigade Level
6. At what lowest level command does the S1/G1 communicate directly to HRC for replacements?
ANSWER: Brigade Level
PART II (Scenario)
You are the S-1 for the 4th Support Company (Forward), UIC WF0751. The new Company Commander has scheduled a bi-monthly update with you. He has indicated he wants to see current unit personnel readiness data at these updates. Be prepared to answer his questions and address his concerns as required.
7. What is the current assigned strength for your unit?
ANSWER: ASGD – 117 (see attached screen shot from eMILPO)
8. What is the current authorized strength for your unit?
ANSWER: AUTH – 133 (see attached screen shot from eMILPO)
9. Who is/are the Soldier(s) that are not MOS-Qualified?
ANSWER: PFC Francois (see attached screen shot from eMILPO)
a. Why they are not qualified? ANSWER: MOS Not Required – 91K
10. How many Soldiers are classified as non-available? ANSWER: 16
a. For what reason are they not qualified? ANSWER: 7-attached out; 9-code LI, Under Criminal Investigation by Military and Civil Authorities (see attached screen shot from eMILPO)
11. How many female Soldiers currently assigned to the unit have a pregnancy profile?
ANSWER: None (see attached screen shot from eMILPO)
12. What are the current MOS shortages in the unit?
ANSWER: 25U10, 88M10, 88M20, 88M30, 91B10, 91H10, 91X40, 92A10, 92F20, 92G10, 92Y30 (see attached screen shot from eMILPO)
13. What grade shortages does the unit have as of today?
ANSWER: 1LT, W2, E7, E6, E5, E4 (see attached screen shot from eMILPO)