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CITY OF TIOGA

City Commission Meeting Minutes

February 6, 2017

Unofficial

A meeting of the City Commission of the City of Tioga was called to order at 7:00 pm on February 6, 2017, at the Tioga City Hall, by President of the City Commission Drake McClelland.

PRESENT: Drake McClelland, Heather Weflen, Todd Thompson, John Grubb (phone), Tim Sundhagen, Benjamen Johnson and Abby Salinas

ABSENT:

GUEST: Dan Larson, Traci Papineau, Matt Carns, Sharla Shafer Candelaria, Matt Rulhand

Sundhagen made a motion to approve the minutes of December 19, 2016 Executive Session, second by Thompson. Roll Call: Ayes; Thompson, Grubb, Sundhagen, Weflen, McClelland

Sundhagen made a motion to approve the minutes of January 3, 2017, second by Thompson. Roll Call: Ayes; Thompson, Grubb, Sundhagen, Weflen, McClelland

Sundhagen made a motion to approve the minutes of January 17, 2017, second by Thompson. Roll Call: Ayes; Thompson, Grubb, Sundhagen, Weflen, McClelland

Commissioners Reports:

Thompson: Advised Commission Board of Desiree Hanson’s years of service and her review and promotion paper work have been completed.

Thompson made a motion to approve promotion and salary raise for Desiree Hanson effective January 1, 2017, second by Weflen. Roll Call: Ayes; Thompson, Grubb, Sundhagen, Weflen, McClelland

Grubb: Advised Commission Board and Constituents that there will be coming changes to tapping fees and water rates due to the increase in water cost from R&T, discussions held.

Sundhagen: Advised Commission Board that Josh Nelson’s review has been completed and Police Chief Corey Murphy Recommends promotion to Corporal and raise effective January 1, 2017

Sundhagen made a motion to approve promotion and salary raise for Josh Nelson effective January 1, 2017, second by Grubb. Roll Call: Ayes; Thompson, Grubb, Sundhagen, Weflen, McClelland

Police Chief Corey Murphy advised Commission Board that after advertising the sale of police vehicles to other precincts in North Dakota, no one is willing to purchase because of their age and that they are cars which are not good for the harsh winters in North Dakota. Murphy is seeking permission to strip all usable police parts from old police vehicles and sell the cars in spring at local auction.

Sundhagen made a motion to give Murphy permission to remove all usable police parts from old police vehicles and have Johnson write a resolution to sell vehicles at local auction, second by Grubb. Roll Call: Ayes; Thompson, Grubb, Sundhagen, Weflen, McClelland

Murphy advised Commissioners that the Police Uniforms that previous police administrator ordered for staff are inappropriate and is seeking permission to request money from 1% County Emergency Funds for $12,000 to purchase new ones. Murphy also advised that the Police weapons that officers carry are not standard for Police Officers and if a gun needs to be confiscated for evidence then that Police Officer will have to be off duty till the gun is returned because the City has no back up guns to issue the Officer. Murphy is seeking permission to request $7,000 from the 1% County Emergency Funds in order to issue a standard 9mm weapon to each officer.

Sundhagen made a motion to requesting $12,000 for uniforms and $7,000 for Police issued weapons from the 1% County Emergency Funds, second by Grubb. Roll Call: Ayes; Thompson, Grubb, Sundhagen, Weflen, McClelland

Weflen: Advised Commission Board that she will have evaluations completed by next meeting.

McClelland: None

Modifications/Approval of Agenda:

Sundhagen made a motion to approve agenda with no changes, Second by Weflen. Call: Ayes; Thompson, Sundhagen, Grubb, Weflen, McClelland

Old Business:

1.  Legal – Johnson – Advised Commission Board that there will be a meeting set for end of February or beginning of March to meet with Hess on Annexation. Johnson handed Commission Board exhibit of a settlement contract with Ackerman-Estvold with changes for the Commission Board to review and approve.

Grubb made a motion to approve settlement agreement and sign contract with Ackerman-Estvold, Second by Weflen. Call: Ayes; Sundhagen, Grubb, Weflen, McClelland Nays; Thompson

Johnson advised Commission Board that Hall Trucking has been occupying City property for 4 years without a lease agreement.

Sundhagen made a motion to have City Attorney create a lease agreement to rent City Property for $500 per month and settle on 2 years of back pay, Second by Weflen. Call: Ayes; Thompson, Sundhagen, Grubb, Weflen, McClelland

Grubb left meeting

Johnson handed exhibit to Commission Board of Graham Contract for pre-construction development for the Community Center.

Sundhagen made a motion to approve and sign contract with Graham Construction for the Community center, Second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

Johnson advised Commission Board that he reviewed the XTO Division order and is ready for the Commission Board to review and sign with no changes.

Sundhagen made a motion to approve and sign XTO Division Contract with no changes, Second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

Johnson advised Commission Board that he was appointed to a Judgeship in Williston and will be resigning as the Attorney for the City of Tioga effective February 28, 2017, but will finish the Annexation with Hess if the mediation is after that date. Commission Board Congratulated Johnson on his new endeavor.

Sundhagen made a motion to search and advertise for new City Attorney, Second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

2.  Ackerman-Estvold: Matt Carns – Advised Commission Board that there are 2 resolutions that will need approval for the continuation of Annabelle and the plans were submitted to Moberg and Odegaard for review. Handed Commission Board preliminary report for design cost and schedule on a new Master Lift Station so they can review and discuss at next meeting.

3.  AE2S: Abby Salinas – Advised Commission Board that there are no new updates on the Water Tower, and Landmark will not be able to make it to this meeting so they have rescheduled to come to the next one February 21, 2017.

4.  Graham: Matt Rulhand – Advised Commission Board that all close out documents are still being reviewed by EAPC and will be turned in to the City when completed. Handed Commission Board exhibit of Pay Request #14 in the credit amount of $3,623.02

Sundhagen made a motion to approve pay request #14 in the credit amount of $3,623.02, Second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

Handed Commission Board exhibit of Pay Request #15 for the final retention due in the amount of $147,553.85

Sundhagen made a motion to approve pay request #15 for the final retention due in the amount of $147,553.85, Second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

Ruhland also advised Commission Board on the status of the Recycling Center and Dog Pound handed exhibit of pay request #6 in the amount of $63,273.53.

Sundhagen made a motion to approve pay request #6 in the amount of $63,273.53, Second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

5.  EDC Update – Due to weather Lindahl did not attend, will give update at next Commission Meeting on February 21, 2017

New Business:

6.  Resolution 2017-02 Receiving Engineers Plans and Specifications and estimates for Annabelle Subdivision Improvement District No. 2016-01 - BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota: A RESOLUTION RECEIVING ENGINEERS PLANS SPECIFICATIONS AND ESTIMATES FOR ANNABELLE SUBDIVISION IMPROVEMENT DISTRICT NO. 2016-01 WHEREAS: A Resolution receiving the Engineer report as to the general nature purpose and feasibility of the proposed improvement and an estimate as to the probable cost of work for ANNABELLE SUBDIVISION IMPROVEMENT DISTRICT NO. 2016-01 WHEREAS: The Engineering Report as to the general nature, purpose and feasibility of ANNABELLE SUBDIVISION IMPROVEMENT DISTRICT NO. 2016-01 and the estimate of the probable cost of such work, hereby be approved and ordered to be placed on file in the office of the City Auditor, where it shall remain on file subject to inspection by anyone interested therein

Sundhagen made a motion to approve Resolution 2017-02 Receiving Engineers Plans and Specifications and estimates for Annabelle Subdivision Improvement District No. 2016-01, Second by Weflen. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland Absent; Grubb

7.  Resolution 2017-03 Ordering of Advertisement of Construction Bid for Annabelle Subdivision Improvement District No. 2016-01 - BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota: A RESOLUTION ORDERING THE ADVERTISEMENT OF CONSTRUCTION BID FOR ANNABELLE SUBDIVISION IMPROVEMENT DISTRICT NO. 2016 – 01. BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota: 1. That the Board of City Commissioners orders the advertisement for construction bids for ANNABELLE SUBDIVISION IMPROVEMENT DISTRICT NO. 2016–01.

Weflen made a motion to approve Resolution 2017-03 Ordering of Advertisement of Construction Bid for Annabelle Subdivision Improvement District No. 2016-01, Second by Sundhagen. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland Absent; Grubb

8.  Planning & Zoning – Dan Larson – handed exhibit of fencing information to Commissioners to review along with a fee schedule for review. Larson also handed exhibit of standard inspection process to the Commission Board for approval.

Sundhagen made a motion to approve standard inspection process, second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

Handed exhibit of tapping fees to Commission Board for them to review and discuss at a later date, and also handed exhibit of a new form for a Conditional Use Permit

Sundhagen made a motion to approve New form for Conditional use permit, second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

9.  Salinas handed exhibit to Commission Board of City of Tioga Payroll for January 20, 2017

Thompson made a motion to approve Payroll for January 20, 2017, second by Sunddhagen. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

Salinas handed exhibit to Commission Board of City of Tioga Payroll for February 5, 2017

Thompson made a motion to approve Payroll for February 5, 2017, second by Sunddhagen. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

10.  Salinas handed exhibit of Year End Statement to Commissioners with Transfers

Thompson made a motion to approve Year End Transfers and publish them, second by Sunddhagen. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

11.  Salinas handed exhibit of Pledge Holdings for 01-31-2017 to Commissioners

Sundhagen made a motion to Pledge Holdings for January 31, 2017, second by Thompson. Call: Ayes; Thompson, Sundhagen, Weflen, McClelland

With no further business the meeting of the Tioga City Commission was adjourned by unanimous vote moved by Thompson second by Sundhagen at 9:32 p.m. call: Ayes; Thompson, Sundhagen, Weflen, McClelland

The next meeting of the City of Tioga is scheduled for Tuesday February 21, 2017 at 7:00 p.m., to be held at the Tioga City Hall.

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Drake McClelland, President of the City Commission

ATTEST:

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Abby Salinas, City Auditor