VILLAGE OF DORCHESTER

TENDER # T2013-03

Disposal of 1986 GMC Metalfab Pumper/Tanker

Terms and Conditions:

1.  BIDS MUST BE SUBMITTED ON THE FORMS AS SUPPLIED BY THE VILLAGE OF DORCHESTER.

2.  Bids must be delivered in a sealed envelope, clearly showing the Tender Name and Number (T2013-03) and the Company’s name on the front of the envelope to:

VILLAGE OF DORCHESTER,

4984 MAIN STREET,

DORCHESTER, NB E4K 2Z1

3.  Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed. Bids received after the time and date specified shall be rejected.

4.  Bids must be received at the Village Office, 4984 Main Street, Dorchester, New Brunswick, not later than Friday, September 13, 2013 and 11:00 am Atlantic time, which is considered to be the closing date and time.

5.  Liability of Errors The Village of Dorchester does not make any representation, warranty or guarantee as to the accuracy of the information contained therein. It is the respondent’s responsibility to avail itself of all necessary information to prepare a response to this Tender.

6.  Tender Clarification If respondents have any questions or issues they feel need to be addressed must be sent IN WRITING (facsimile or email) and should be directed to the attention of the Clerk/Treasurer and received by the Village of Dorchester no later than 11:00 am Atlantic Time, five (5) business days before the tender closing date.

7.  Addendum The Village of Dorchester, without liability, cost or penalty may, at any time prior to the closing time, alter any details of the tender. In the event that this tender is amended via addendum, the remainder of the tender that has not been modified shall remain unchanged.

Addendum may be necessary for:

·  Correction of the tender and related forms;

·  Extension of the submission deadline;

·  Clarification of parts of the tender;

·  Retraction or cancellation of the tender;

·  Responses to bidders questions;

·  Other additions to, deletion from or alterations to the requirements contained in the tender.

Each respondent shall acknowledge receipt of any addendum to this solicitation by signing and returning a copy of such addendum with its proposal.

Addenda will be available or sent by facsimile or electronic mail.

8.  General terms Proposals which are incomplete, conditional, obscure, or contain alterations, or irregularities of any kind, may be rejected. Failure to comply with the requirements expressed herein may result in disqualification of the proposal.

By submitting a proposal, the respondent represents that it has the legal capacity to enter into a contract and is in compliance with all federal, provincial, and municipal laws and regulations applicable to the submission of the proposal and entry into a contract.

9.  Irrevocability Subject to the responder’s right to withdraw a proposal prior to the closing time, all proposals will be irrevocable for a period of (30) thirty days after closing of the tender.

10.  Site Visit A site visit can be arranged to view the equipment by contacting the Clerk/Treasurer at the village office by telephone: 506-379-3030 or email:

11.  Pick up The successful bidder is fully responsible for the removal of the 1986 GMC Metalfab Pumper/Tanker and must remove the fire truck no later than 10 days following notification of acceptance of their bid.

THE LOWEST OR ANY TENDER NOT NECESSARILY ACCEPTED.

FORM OF QUOTATION

BIDDER ______

For the purchase of a 1986 GMC Metalfab Pumper/Tanker as is, where is.

Bid Price Total / $
HST / $
Total including taxes / $

Proposed pick-up date: ______

Offered on behalf of:

Company Name
Street Address
City and province
Postal code
Phone
Fax
Email address
Signature of authorized officer / X
Name printed
Title
Date

RESPONDENT INFORMATION FORM

By filling out and signing this page, the respondent acknowledges having read and understood the requirements of this tender. Each bid will be received with the understanding that the acceptance, in writing, by the respondent of the offer to furnish all or any part of the goods and/or services described therein shall constitute a contract between the respondent and the Village of Dorchester. This shall bind the respondent on its part to remove the goods at the price given and in accordance with conditions of said accepted proposal.

1. / Contact Individual
2. / Office Phone #
3. / Toll Free #
4. / Cellular #
5. / Pager #
6. / Facsimile #
7. / Email address
8. / Website

ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA

This will acknowledge receipt of the following addendum and that the pricing quoted includes the provisions set out in such addendum.

ADDENDA # / DATE RECEIVED
#
#
#
#
#

______X______

Respondent-Please print Signature Date