KEYNSHAM TOWN COUNCIL
Minutes of the Arts Joint Committee meeting held on Wednesday 11th October 2017
at 10.30 a.m. in the Town Council Offices
PRESENT: Keynsham Town Councillors S Edwards, H MacFie, L O’Brien,
Non-voting Members J Tymkow and R Davison
IN ATTENDANCE: A Cullis (Arts Development – B&NES) and C Scott (Town Clerk KTC)
20. APOLOGIES FOR ABSENCE
Councillors J Cron, A Crouch, C Fricker (KTC) and Councillors A Hale and P Myers (B&NES).
21. DECLARATIONS OF INTEREST
There were none.
22. NON-DISCLOSABLE PECUNIARY INTERESTS
There were none.
23. DISPENSATIONS
There were none.
24. CONFIRMATION OF MINUTES
RESOLVED:
That with one amendment to 18(i)(b) – insert “a percentage of” after the figure £1000, the Minutes of the meeting held on 19th July 2017 (previously circulated) be approved as a correct record and signed by the Chairman.
25. PUBLIC PARTICIPATION
There was none.
26. B&NES ARTS DEVELOPMENT
(a) Ann re-iterated what she had said at the last meeting in respect of the B&NES 18/19 budget. B&NES had issued a press release on respect of the financial challenges ahead with the increased demand for adult and child social care. For every £1 received, 80p was immediately spent on this
Within 2-3 years the Treasury Grant received by Local Authorities would be withdrawn and instead the LA’s would be relying on business rates. The budget was in the process of being drafted and would be set in mid-February. Public consultation would take place about the budget with a meeting scheduled shortly in Keynsham.
It was hoped that the £5k grant previously given annually to date to KTC for Arts Grants and the newsletter would continue together with £2500 for KMFA as last year.
(b) In response to a question, the Clerk outlined the process for setting the KTC budget and that the budget for Arts Committee would be reviewed at the January meeting. This year in addition to the contributions from B&NES, KTC had match-funded with a £6k allocation towards bandstand events. KTC had also allocated an additional £5k for general arts activities which so far had not been spent. There was approximately £1900 in earmarked reserves which had been the subject of a journal from general reserves in respect of money remaining from the first Arts Space activities. Other earmarked reserves included approx. £2200 for the GWR posters and £10,286 towards the TimeLine project.
(c) Bandstand events were discussed in respect of whether the activities should become more wide-ranging and also take place during the week. The Clerk reminded the committee of the logistical and resource issues associated with increasing the number of events and widening the activities away from the traditional brass band/performances enjoyed by the residents on Saturday and Sunday afternoons during the summer.
RESOLVED:
To continue to support bandstand activities as per the status quo.
27. TIMELINE PROJECT UPDATE
Ann advised that B&NES were still developing the design of Riverside and in the middle of appointing a contractor. The project manager David Stockham had been given details of the 8 panels for incorporation and there would be a map of Keynsham as the 9th panel. She was still awaiting a panel sample.
RESOLVED:
That an Agenda item be tabled in 6 months’ time to consider the wording for the panels.
28 GWR PROJECT
The Clerk reported that a joint application to GWR with Keynsham in Bloom and the NDP had been prepared – however feedback from GWR said that it would be unsuccessful as it was too similar to the previous projects supported so the submission had not been made.
One of the displays would be allocated to a “What’s On in Keynsham” with A Winter Festival poster included as part of the next display featuring the Clocktower pictures. The Clerk envisaged the new display would be in place towards the end of October and the Winter Festival poster would be replaced by a welcome to Keynsham poster in December.
The timing of the change of the exhibition was discussed and whether it should adhere to a quarterly change (ie every 3 months)– it was noted that this created a resource issue for staff
Further ideas were discussed including photographs of the Great Bike Trail and the submissions for the photographic competition. Concern was expressed about te quality of photographs when enlarged to the “double royal” size required for the cabinets. The Clerk will approach GWR in respect of use of their printing press as they produce posters that are the right size for the cabinets.
Other suggestions included the 50th Commemoration of the Keynsham Flood and reproduction of the TimeLine panels artwork.
RESOLVED:
(i) The subject of the next display to be tabled for the January meeting
(ii) That it was not critical that the exhibition was changed every 3 months.
29 TOURISM AND MARKETING STRATEGY WORKING GROUP
The Clerk advised that a meeting would take place week commencing 23rd October.
RESOLVED:
That Councillor MacFie be elected as the Arts Committee representative to the Working Party
30 GRANTS COMMITTEE - ANNUAL REPORT ON ARTS GRANTS 2016/2017
The final account documentation for 206/2017 was presented.
RESOLVED
That the final account documentation be noted.
31. THE SPACE UPDATE
Ric Davison provided an update to the Committee as follows:
(a) The events were very successful and all were professional performers of high standard.
(b) Ric was acting as broker as his contribution to Keynsham.
(c) Henry Normal the poet would be touring in the Spring. Other acts include Soul Shakers, Celtic Music storytelling, and a concert from a classical pianist who had recently started giving classical workshops @67
(d) Phoenix River Band have a performance next week
(e) The poster casings have still not been installed on the internal staircase leading up to the Space.
(f) B&NES and Bath Festival are now using the Facebook page
(g) Electronic ticketing website is the main source of advertising
(h) The costs for live streaming/installation of a receiver were still being established.
(i) The FM application was still under consideration which meant it hadn’t been eliminated. This was good news as there was no competition for the Keynsham area. If the licence was granted the facilities @67 would not be sufficient and Ric was talking to other providers.
RESOLVED:
To note the above
32. CURRENT ARTS ACTIVITIES IN KEYNSHAM
(a) Joe Tymkow updated the Committee as follows
(i) The Joint Bath & Fringe Arts Bath roadshow tour across B&NES came to Keynsham in September with a static version of the roadshow being displayed in the Libourne lounge.
(ii) The Local Keynsham Arts Consortium are applying to B&NES to use the former handyman shop as the next pop-up venue between mid-November and December. There would be a studio at the rear of the shop with exhibition space at the front.
(iii) The Arts wall in the Library had been booked by the Consortium for Winter Festival for 2d exhibition together with 2 tables in the Fear Hall for 3D Arts and crafts. They had also booked a Christmas tree at St Johns and were going to use the pop-up workshop/studio to generate glass and ceramic decorations for the tree.
(iv) Winter Festival workshops for children to make animal masks and fairy wings were being held at both St Keyna and centrally in the town.
(v) The consortium attended a successful Family fun Day at Somerdale pavilion in August and this would now become an annual event.
(b) The Chairman reminded the Committee that there was still £5k in the budget available for general arts activities and invited suggestions/applications for the next meeting.
33. DATE OF NEXT MEETING
RESOLVED:
That the date of the next meeting be scheduled for Wednesday 10th January 2017 at 10.30 a.m.
The meeting closed at 12.05 p.m.
Signed: ...... Date: ......
(Chairman)
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