BILLS APPROVED BY ECSSD#1
March 13, 2017
Emery County - 98-4000-2800 - Telephone $30.00
Utah Power & Light - 98-4000-7503 $35.44
Emery County Progress - Bid Temple Mtn. Rip Rap Project
- 98-4000-2200 $252.00
Johansen and Tuttle Eng. Inv. 31616
Green River Cut-off - 98-4000-3027 $9,000.00
Temple Mtn Rip Rap - 98-4000-3041 $4,500.00
$13,500.00
Bevan K. Wilson - 98-4000-6210- Board Meeting Stipend/Project Mgr. $300.00
98-4000-2300 - Mileage $ 32.10
98-4000-2800 - Cell Phone $ 50.00
$382.10
Dean King - 98-4000-6210 - Board meeting Stipend/Project Mgr. $300.00
98-4000-2300 Mileage $155.15
98-4000-2800 - Cell Phone $ 50.00
$505.15
Kent Petersen - 98-4000-6210 - Board meeting Stipend/Project Mgr $250.00
98-4000-2300 -Mileage/expenses $
98-4000-2800 - Cell Phone $ 50.00
$300.00
Richard Jensen - 98-4000-2800- Cell Phone $ 50.00
98-4000-2300 - Mileage/Expenses $18.72 98-4000-6210 - Board member Stipend/Project Mgr. $300.00
$368.72
Merrill Swasey - 98-4000-2800 - Cell Phone $ 50.00
98-4000-2300- Mileage/Expenses $ 64.20
98-4000-6210 - Board Member Stipend/Project Mgr. $300.00
$414.20
TOTAL: $15,787.61
MINUTES OF THE
REGULAR MEETING OF THE
EMERY COUNTY SPECIAL SERVICE DISTRICT #1
March 13, 2017
Attendees at the meeting:
Board Members, Bevan Wilson, Merrill Swasey, Richard Jensen and Dean King
Paul Cowley, Commissioner
Wayde Nielsen, Emery County Road Department
Howard Tuttle and Merrial Johansen, Johansen and Tuttle Engineering
Leslie Bolinder, Secretary for District
Kent Petersen, excused
Bevan Wilson, Co-Chairman welcomed everyone to the meeting and asked that the board excuse Chairman Kent Petersen who is out of town.
1. RATIFY CHANGE ORDER #2 ON THE DEER CREEK ROAD IMPROVEMENT PROJECT
Change order #2 for the Deer Creek Road Improvement Project was approved in the last meeting. A motion to ratify the approval of the change order was made by Merrill Swasey. The motion was seconded by Dean King and approved by all members present.
2. DISCUSSION AND APPROVAL OF RESCHEDULING THE APRIL 2017 BOARD MEETING.
Merrill Swasey asked the board if they would consider rescheduling the April 2017 meeting because he will be out of town. After discussion, a motion was made by Dean King to reschedule the April 2017 regular meeting of the board from April 10, 2017 to April 3, 2017 at the same time and place. The motion was seconded by Richard Jensen and approved by all members present. Leslie will put proper notice of the meeting change in the Emery County Progress.
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March 13, 2017
3. DISCUSSION AND APPROVAL OF BOARD MEMBER TERMS AND APPROVAL OF LETTER TO EMERY COUNTY COMMISSIONER REQUESTING REAPPOINTMENT OF EXPIRED BOARD MEMBERS.
It has come to the attention of the board that Dean King and Richard Jensen’s terms on the board have expired. A motion was made by Dean King and seconded by Merrill Swasey to send a letter to the Emery County Board of Commissioners asking them to reappoint both Dean and Richard to another four(4) year term on the Emery County Special Service District Board. The motion was approved by all members present.
4. REVIEW BIDS FOR TEMPLE MOUNTAIN WASH RIP RAP PROJECT. CONSIDERATION AND APPROVAL OF BID AWARD AND ASSOCIATED PAPERWORK.
The engineer advertised for this project and bids were opened in their office at 2:00 p.m. today. The bids were as follows:
High Desert Excavating $64,764.00
Double “E” $99,233.00
TSJ $101,950.00
Harrison Field Service $106,010.00
Crowley $116,000.00
Nielson Construction $144,732.46
The apparent low bidder was High Desert Excavating and the engineer recommended awarding the bid to this contractor.
A motion was made by Dean King to award the bid to High Desert Excavating. The motion was seconded by Merrill Swasey and approved by all members present. Included in the motion was authorization for the co-chairman to sign all the necessary paperwork to expedite the project due to the absence of the chairman.
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March 13, 2017
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5. JOHANSEN & TUTTLE ENGINEERING - UPDATE OF CURRENT PROJECTS.
South Moore Phase 10 - County Road 803
UDOT sent a bill to the district for $10,376.34 for this project. Johansen and Tuttle will contact UDOT to get clarification on what this invoice is for. No payment will be made until then.
Chip Seal State Park Roads
No action. This project is on the STIP list for 2020.
Lone Tree Bridge Replacement
No action. This project is on the STIP list for 2020.
Green River Cut-off Road
The engineer has determined that an archaeological study needs to be made, even though SITLA has granted the county right-of-way on this road, and engaged Montgomery Archaeological from Moab to do it. Montgomery will do the study for approximately $1,400.00. The project is for approximately 2 miles of road improvement in 4 different sections. The road will need to be closed at times during construction and the engineer will make sure proper signage is posted.
A motion to authorize the engineer to begin advertising for this project was made by Dean King and seconded by Merrill Swasey. The motion was approved by all members present.
Joes Valley Boat Ramp Extension
The engineer has billed for $20,000 of this project in 2016 and will bill for the remainder
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March 13, 2017
($25,000) next meeting in order for the district to get reimbursed from the county. The county will need to to submit the invoices to DWR for payment and pass the payment to the district. Merrill Swasey, project manager, will get copies of the interlocal agreement between the district and the county. This item will need to be put on the next meeting agenda for further discussion.
6. APPROVAL OF PAYMENT OF BILLS AND FINANCIAL REPORT DISCUSSION.
A motion was made by Merrill Swasey to approve the payment of the bills. The motion was seconded by Dean King and approved by all members present.
The financial reports were not ready by meeting time.
The 2017 fiscal year 2nd quarter December 2016 mineral lease allocation (through UDOT) will be $144,512.80 as per the attached report.
The distribution as per Resolution 12-15-15A will be as follows:
ECSSD#1 $79,482.04
CVSSD $26,012.30
Fire SSD $17,341.54
Recreation SSD $17,341.54
North Emery Water Users SSD $ 4,335.38
The 2017 fiscal year 3rd quarter January 2017 mineral lease allocation (through UDOT) will be $140,371.11 as per the attached report.
The distribution as per Resolution 12-20-2016A will be as follows:
ECSSD#1 $63,167.00
CVSSD $21,055.67
Fire SSD $21,055.67
Recreation SSD $21,055.67
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North Emery Water Users SSD $ 7,018.55
LBA $ 7,018.55
7. APPROVAL OF FEBRUARY 13, 2017 MEETING MINUTES.
The minutes for the February 13, 2017 regular meeting were approved on a motion by Merrill Swasey and a second by Richard Jensen, with one correction. The motion was
approved by all members present.
ADJOURNMENT
The meeting was adjourned as the agenda came to the end. The next meeting is scheduled for April 3, 2017 at 4:00 p.m.
Approved by:
4/3/2017
Kent Petersen, Chairman
March 13, 2017
Steven Barton
Emery County Treasurer
Emery County Courthouse
Castle Dale, UT 84513
Dear Steve:
Please transfer sufficient funds from PTIF 1325 to ECSSD#1 checking account to cover bills approved in their regularly scheduled meeting on March 13, 2017 (attached). Release all retainages held on 2016 projects as they are now complete.
Thank you.
Sincerely,
Leslie Bolinder, Secretary for District
cc: Brenda Tuttle