MINUTES FOR THE NOVEMBER 20, 2012
BOARD MEETING
The Chairman, Horace Harrod, called the meeting to order at 3:05 p.m. Present were Board Members, James Griffin and Art Henson, and from Veolia Water – Kevin Gibson and Andrea Matz. Stan Clark, OCEA Accountant and Carl Horneman, OCEA Attorney joined the meeting late.
1. Minutes - The minutes from the October 18, 2012 Regular Board Meeting were presented in the meeting packet for approval.
Motion made by Art Henson and seconded by James Griffin to approve the minutes of the October 18, 2012 Regular Board Meeting as presented. Motion carried unanimously.
2. Treasurer’s Report and Payables Request
Presentation of the Treasurer’s Report was delayed until later in the meeting when Stan Clark could be present.
3. Public Comment 1
There were no comments from the public.
4. Operations / Capital Project Report – Kevin Gibson presented the Operations and Capital Report for the month of October, 2012. Mr. Gibson reviewed the high points for the month, and noted that all capital projects will finish very soon as scheduled.
Ø Ash Avenue Collection System Rehab – Project Bid Review
The engineer for the Ash Avenue Rehabilitation Project, Steve Cummings, presented the recent bid results to the Board. A recommendation letter from the engineering firm and bid tabulation were included in the meeting packet for review. Steve Cummings, Gresham Smith Engineering recommended project award be given to the low bidder, Leak Eliminators, as they have met all requirements and have performed well previously.
A motion was made by Art Henson and seconded by James Griffin to accept the bid from Leak Eliminators in the amount of $373,623 to perform the specified work on the Ash Avenue Collection System Rehabilitation Project subject to receipt of Categorical Exclusion Determination (CED). Motion carried unanimously.
Ø Request for combo Sewer/Pedestrian Easement in Heather Green
Deferred to Executive Session
Stan Clark, Accountant, was able to join the meeting and present the financial report for the month of October, 2012 as well as the payables request.
Treasurer’s Report – Mr. Clark reviewed the financials and payables request for sewer noting that once KIA draw funds are received in November, checks for all outstanding payables will be mailed including the payment to Veolia for reconciliation of limit accounts through June 30, 2012.
A motion was made by Horace Harrod and seconded by Art Henson to approve the October 2012 financial report and payables request for sewer as presented. Motion carried unanimously.
MINUTES FOR THE NOVEMBER 20, 2012
BOARD MEETING Page Two
Next Mr. Clark reviewed the financial statement and payables request for October 2012 stormwater, noting that there are several large commercial accounts that remain unpaid. Kevin Gibson asked Mr. Clark to give him a list of delinquent accounts so past due notices can be sent prior to liens being placed.
A motion was made by Art Henson and seconded by Horace Harrod to approve the October 2012 financial report and payables request for stormwater as presented. Motion carried unanimously.
5. Correspondence Review – All incoming and outgoing correspondence since the last Board meeting was submitted for review.
Ø Clay Jones, The Jones Group – Request for sewer adjustment due to irrigation.
The Board reviewed Mr. Jones request and per OCEA policy on credits, it was denied.
A motion was made by Art Henson and seconded by James Griffin to deny the request for sewer credit from Clay Jones. Motion carried unanimously.
6. Public Comment 2 – There were no comments from the public.
Announcement of Next Meeting Date – The Chairman announced the next regular monthly meeting is scheduled for December 20, 2012 at 3:00 p.m.
Adjournment – There being no further public business before the Board, Art Henson motioned and James Griffin seconded to adjourn the regular meeting at 4:05 p.m., and return for Executive Session after a 5 minute break. Motion carried unanimously.
EXECUTIVE SESSION
This session is called pursuant to KRS 61.815 et seq. The closed session concerns exceptions outlined in KRS 61.810(1)(c) allowing for discussion of proposed or pending litigation by a public agency to be conducted in private session.
A motion was made to reconvene the Regular Session of the meeting at 6:02 p.m. by Art Henson and seconded by James Griffin. Motion carried unanimously.
A motion was made by James Griffin and seconded Art Henson to adjourn the meeting at 6:03 p.m. Motion carried unanimously.
Minutes respectfully submitted by Andrea Matz, Veolia Water N.A.