KU School of Medicine - Wichita
Components of Faculty Offer Letter, rev. 1/2015
Christopher McCracken
Process:
Faculty Offer Letters shall be printed on department letter head paper. Follow the outline given below for letter format. Determine which of the BLUE headlined paragraphs need to be included in your letter. The YELLOW highlighted sections need your department input. Contact Faculty Affairs (293-3560) for questions concerning rank and track. Upon completion of the letter, email the draft to the office of the Associate Dean for Administration for review.
ENTER DATE
ENTER NAME (Doe, John MD)
ENTER STREET ADDRESS (123 Jayhalk Blvd)
ENTER CITY, STATE AND ZIP CODE (Wichita, KS 67214)
Dear Dr. ______:
TO BE FIRST SENTENCE IF ADMINISTRATIVE POSITION
We are pleased to offer you an appointment to join the University of Kansas School of Medicine–Wichita as the Chair for XXXX/Associate Dean for XXXX.
TO BE FIRST SENTENCE IF FACULTY ONLY POSITION
We are pleased to offer you an appointment to join the faculty at the University of Kansas School of Medicine–Wichita in the Department of Name.
INSERT FIRST SENTENCE AND THEN FOLLOW WITH THESE SENTENCES
The School of Medicine is a dynamic environment where you will find outstanding colleagues, enthusiastic learners, and many opportunities for professional growth and success. We aim to provide opportunities to succeed in and balance the many challenges in your professional, personal, family, and community roles.
Terms and Conditions
Appointment
Your appointment will be for 1.0 FTE with an anticipated start date of DATE. A recommendation will be made that you be awarded the rank of Level on the Track. The appointment is subject to final approval by the Executive Dean and Vice Chancellor for Academic Affairs, following input from the Promotion and Tenure Committee, and successful completion of a background check. All faculty appointments are subject to all applicable laws, regulations, policies, minutes and resolutions of the State of Kansas, the Board of Regents, and the University of Kansas. These are outlined in the Handbook for Faculty and Other Unclassified Staff, which may be found at the following web address: http://wichita.kumc.edu/support/.
INCLUDE IF PROMOTION FROM INSTRUCTOR TO ASSISTANT PROFESSOR IS PROMISED UPON NOTIFICATION OF PASSAGE OF PART II (ORAL) EXAM
At the time of your notification of successful passage of your Part II (oral) exam, you will be recommended for promotion to Assistant Professor. To receive this recommendation you must provide your Department Administrator proof of your successful passage of the exam.
INCLUDE IF RECOMMENDING TENURE TRACK
This appointment is subject to annual renewal and may, in accordance with the regulations of the Board of Regents and of the University, lead to review for permanent tenure. You are being credited with Number years of full-time teaching at the college level. It is hereby stipulated that mandatory tenure review will occur no later than the Fall of YEAR. For calculation of tenure eligibility, appointment at this institution will be considered to be July 1 of the calendar year in which your appointment begins.
INCLUDE IF GIVEN ADMINISTRATIVE APPOINTMENT
All administrative appointees at the level of Department Chair, Department Head, designated administrative staff positions, or Assistant Dean and higher serve “at the pleasure of” the Chancellor or the person to whom you report. You serve in such a position.
INCLUDE IF GIVEN MPA APPOINTMENT
Your appointment qualifies you to be a member of the University of Kansas School of Medicine–Wichita Medical Practice Association (MPA). Membership in the MPA is contingent upon obtaining a license to practice in the state of Kansas within a reasonable amount of time. This requires that you provide the information needed to process your credentialing and privileges at appropriate clinical sites and pass a drug screen.
INCLUDE IN ALL LETTERS
Compensation and Benefits
Your annual salary will be $Amount. INCLUDE IF SALARY INCREASE IS PROMISED UPON NOTIFICATION OF PASSAGE OF PART II (ORAL) EXAM After successful passage of the Part II (oral) exam and upon providing your Department Administrator of such, your compensation will increase to $Amount within 30 days following notification to your Department Administrator. INCLUDE IN ALL LETTERS Your salary may be adjusted annually in conjunction with your performance review. Any portion of your salary that is funded by restricted funds, grants, funds contingent upon grants, or endowed funds from any source, is subject to the availability of those funds. In the event the funding source is decreased or terminated, your salary may be reduced. Regardless of funding source, your state salary may be reduced or you may be subject to furlough during budgetary reductions.
INCLUDE IF GIVEN ADMINISTRATIVE STIPEND
Your annual salary includes an administrative stipend in the amount of $ Amount for your role as ______. If you no longer perform this role, your administrative stipend will be removed.
INCLUDE IN ALL LETTERS
A University comprehensive benefit package is available to eligible employees that include leave plans, group health insurance, group term life insurance, disability benefits, and retirement plans. On your hire date, representatives of the Human Resources Department will discuss the specifics of your benefits.
INCLUDE IF GIVEN MPA SALARY
Your annual salary includes compensation from the MPA in the amount of $ Amount.
INCLUDE IF GIVEN MPA BENEFITS
Because of your MPA appointment, you are eligible for additional benefits such as professional liability coverage, reimbursement of medical staff dues and license fees, and an allowance for professional development. You will receive a complete description of these benefits from representatives of the MPA Human Resources Department.
INCLUDE IF GIVEN RELOCATION ASSISTANCE and IT IS NOT FUNDED BY MPA (if funded by the MPA, do not include in University offer letter and department should contact Debbi Loewen at 316-293-1845 for assistance)
Relocation Assistance
You will be provided up to $Amount for relocation assistance and the moving of your household goods. All expenses will be paid in accordance with the University relocation policy, which may be found at the following web address: http://www2.kumc.edu/finance/accounts_payable/moving.html. Please contact Shirley Dunn at 316-293-2634 for questions regarding the moving policy.
INCLUDE IF GIVEN START-UP PACKAGE
Start-Up Package
Outline specifics of financial resources or other guarantees of recruitment offer
INCLUDE IN ALL LETTERS
Performance Expectations and Job Duties
Insert job responsibilities and expectations
INCLUDE IN ALL LETTERS AS CLOSING PARAGRAPH
We hope you will accept this offer to the University of Kansas School of Medicine - Wichita. If the terms of this offer are satisfactory, please sign and return by DATE. We will then proceed with the necessary processing of your appointment.
PLEASE ADJUST MARGINS SO THAT ALL SIGNATURES ARE ON ONE PAGE
Sincerely,
______
Department Chair’s Name Date
Title, Department
______
Garold O. Minns, M.D. Date
Dean, School of Medicine
IF OFFER IS FOR CHAIR, ASSISTANT DEAN, OR ASSOCIATE DEAN – THE DEAN’S SIGNATURE WILL BE THE ONLY SIGNATURE BLOCK.
I accept this letter of offer and have read and understand the terms and conditions of the appointment.
______
Candidate Name Date
1