2017 Exhibitor’s Manual – 9th Annual New York and Northeast Accounting Show,
July 12-13, 2017 (Weds-Thurs)
Set-up Tues, July 11
Pennsylvania Hotel
401 7th Avenue, 18th Floor
across the street from Penn Station, New York, NY
All exhibits and Conferences on 18th floor.
Read Carefully. Follow Deadlines.
Deadlines Begin June 12, Monday
July 12-13, 2017, 18th floor, Hotel Pennsylvania. Set-up Tues, July 11.
401 7th Avenue, Pennsylvania Hotel is on 7th Avenue across from Penn Station and Madison Square Garden.
1. Show Set-Up:Tues, July 11: 11 am–5 pm; Weds, July 12: 7 am–9:40 am.
Show Hours: Weds, July 12: 9:40 am-4 pm. Thurs, July 13: 9:40 am-4 pm.
Conference Hours: Weds, July 12: 8:00-4:50. Thurs, July 13: 8:00-4:50. Free Opening General Session, Weds-Thurs, 8-9:40 am with 2 Free CPE credits. Exhibitors are invited to attend.
2. Your booth package includes: hotel carpeting, one draped 6’ table, two chairs, curtain back wall, side dividers, standard 9x44” sign. Your exhibit measures 8’ deep by 10’ across.
3. Order electric and Internet from the Pennsylvania Hotel, using the order forms provided. Orders must be accompanied with credit card payment .
4. Order Badge Scanners from SmartSource – New lead retrieval system to capture emails of attendees.
5. Note: Warehouse, Show Freight, Labor and Decorating Services is provided by MAXUM Expo Services, Attention: Joe Jamsky or Monica Viggiano 856-579-8344
Email: or URL: www.maxumexpo.com
6. Shipping to the show: Ship direct to the Pennsylvania Hotel to arrive Tues morning, July 11.
7. Instructions for Onsite Deliveries with loading dock and freight elevator on West 33rd Street between 6th & 7th Avenues (next to Statler Grill).
See shipping instructions for W 33rd Street freight dock freight elevator service to 18th floor.
Mark your shipments for set-up Tues, July 11:
FLAGG - Company name:______Booth number:______
2017 NY Accounting Show, July 12-13
Pennsylvania Hotel – 18th Floor Show Floor
401 7th Avenue, New York, NY 10001 Phone: (212) 502-8717
Note: Freight entrance on West 33rd Street, between 6th & 7th Avenues (next to Statler Grill).
FedEx, UPS smaller advance shipments can be sent in advance to the Hotel Storage Room, 18th floor:
Please identify your shipment with FLAGG and your Company Name and Booth number.
Mark your shipments in advance of Tues, July 11:
FLAGG - Company name:______Booth number:______
2017 NY Accounting Show, July 12-13
Pennsylvania Hotel
18th Floor Package Room
401 7th Avenue, New York, NY 10001 Phone: (212) 502-8717
Advance shipments: Ship to MAXUM warehouse. Ship large crates or skids in advance to the warehouse.
Must arrive between Mon, June 26 and Thurs, July 6, 3 pm.
Mark your MAXUM warehouse shipments:
MAXUM Expo Services LLC
2017 NY Accounting Show, for Show July 12-13, Set-up July 11
c/o LibertyCFS NV INC.
21 Picone Blvd
Farmingdale, NY 11735
Booth number:______Company name:______
Two Hotels for your stay in New York:
8. The Pennsylvania Hotel PENN 5000 should have your reservation now. Room block closes soon. Phone 212-736-5000 ext 8790 and ask for “New York Accounting Show 2017 / Flagg” room block at the special rate of $199 single & double plus tax (one bed), $219 single/double plus tax (two beds
8A. Affinia Hotel-ManhattanNYC, 371 Seventh Avenue,866-233-4642 Ask for"Flagg Management Inc"for the period ofTues, July 11through Fri, July 14, room rate $239 single/double plus tax (one bed)
9. Dismantling:Show closes at 4:00 pm, Thurs, July 13.All valuables must be removed by 5 pm.
All freight must be removed completely by 6 pm. ALL GOODS LEFT UNATTENDED ARE THE RESPONSIBILITY OF THE EXHIBITOR. See information on Move-Out: FedEx and UPS at Show Close below. (See exhibitors manual online at www.flaggmgmt.com/ny)
10. Please advise your truckers and pick-up services to pick-up your outbound freight at 4 pm or as soon as your goods are packed. Make arrangements beforehand to pick-up your freight. Any freight remaining will be shipped to the warehouse at the exhibitor’s expense.
11. FedEx or UPS at Show close: 1. Bring your FedEx air bills with you. 2. Make sure you have your FedEx account number. 3. You must phone FedEx and get a FedEx pick-up number. 4. If you are shipping Federal Express or UPS at the show close, you must prepare completed FedEx or UPS air bills with your FedEx or UPS account number and the complete address where you are shipping your FedEx or UPS material.
12. Call FedEx and schedule a pick-up from the Pennsylvania Hotel, 401 Seventh Avenue, New York, NY 10001. FedEx Phone: 800-463-3339; UPS Phone: 800-PICK-UPS (800-742-5877) DO NOT LEAVE FEDEX OR UPS SHIPMENT WITHOUT MAKING PROVISIONS FOR FEDEX OR UPS AIR BILLS AND PICK UP. Also, if you wish to ship UPS ground, you should have special shipping labels for UPS ground.
13. Security: Exhibitors are responsible for all items shipped to the show. Do not leave your booth unattended with valuables in the booth. Any loss, damage, or theft or your goods is your responsibility. There is no insurance to cover any or your losses. You should check with your own insurance agency to determine your insurance for trucking, warehousing, show and return. Trucking services only pay a fraction of total value of your shipment. Therefore you should have other insurance to cover in the event of a loss. Be especially careful of your laptops, purses, briefcases, and other items of shoplifter appeal. The show breaks very quickly, so remove your goods immediately. THE LAST PERSON TO LEAVE YOUR BOOTH IS RESPONSIBLE FOR SHIPPING ALL OF YOUR EQUIPMENT AND DISPLAYS BACK TO YOUR COMPANY.
Show Management: Russell Flagg will be onsite Tues-Weds-Thurs, July 11-13. Contact Russell Flagg, who will be at the show, if you have any problems whatsoever.
Russell Flagg
Flagg Management Inc
353 Lexington Ave
New York NY 10016
P: 212-286-0333 F: 212-286-0086
.
2017 NEW YORK ACCOUNTING SHOW PENNSYLVANIA HOTEL SHIPPING INFORMATION
ALL EXHIBITS AND CPE CONFERENCES ON 18TH FLOOR FOR 2017.
ONSITE CONTACT FOR DELIVERIES 212-502-8717 CONVENTION SERVICES –
DELIVERIES ONLY BETWEEN9AM AND 4PM MONDAY THROUGH FRIDAY
DAY OF EVENT 6AM TO 10PM MONDAY THROUGH SUNDAY
***ALLPALLETDELIVERIES MUST BE ABLE TO GET THROUGH ELEVATOR DOOR OR WILL BE TURNED AWAY – ELEVATOR DOOR MEASUREMENT – 4 FEET WIDE AND 7 FEET HIGH
All advance shipments should be shipped to:
Hotel Pennsylvania
18th Floor Package Room – 2017 NY ACCT SHOW, JULY 12-13
401 7thAvenue
New York, NY 10001
BULK PALLET DELIVERIES MUST HAVEINSIDE HOTEL DELIVERYTO THE 18THFLOOR
PACKAGE ROOM OR WILL NOT BE ACCEPTED
When moving boxes from 18thFloor package room to event room day of event, please bring your own cart or should you need assistance we can contact a bellman and they can deliver
($5.00 per box charge)
We ask that your vendors park on street and enter the building via driveway entrance located on the 33rdstreet between 6thand 7thAve (Next to Statler Grill)
Elevator to LEVEL B1 – 10 feet to second set of elevators – press 18thfloor – catering storage room or event room.
Call 212-502-8717 upon arrival
Service Contractors and Meadowlands Exposition Center Contacts
Pennsylvania Hotel
Internet and electric service
401 Seventh Avenue & 33rd Street, New York, NY 10001
212-502-8717 Fax: 212-502-8760
Chris Byrnes, Catering Sales Manager Phone: 212-502-8169 Fax: 212-502-8130
MAXUM Expo Services
Decorating, Freight Handling, Warehousing, Labor Services, Special Furniture
PO Box 54 1120 Crown Point Road
Mt. Ephraim, NJ 08059 Westville, NJ 08093
856-579-8344 Fax: 856-579-8454
Joe Jamsky, Operation Manager
Monica Viggiano
Advance shipments: Ship to MAXUM warehouse. Ship large crates or skids in advance to the warehouse. Mark your MAXUM warehouse shipments: MAXUM Expo Services
c/o LibertyCFS NV INC.
Must arrive no later than 21 Picone Blvd
Thurs, July 7 Farmingdale, NY 11735
2017 NY Accounting Technology
Show: July 12-13, Set-up: July 11
Booth number:______Company name:______
Pennsylvania Hotel PENN 5000 Reservations
Deadline June 12: Phone: 212-736-5000 ext 8790 and ask for “New York Accounting Show 2017 / Flagg” room block at the special rate of $199 single & double plus tax (one bed), $219 single/double plus tax (two beds).
Affinia Hotel - ManhattanNYC Reservations
371 Seventh Avenue,Phone: 866-233-4642. Ask for"Flagg Management Inc"for the period ofTues, July 11through Fri, July 14, room rate $239 single/double plus tax (one bed)
NMR/National MicroRentals Inc.
Computer, Monitor, Printer, VCR, and Other A/V Rental Services
28 Abeel Road
Monroe Twp, NJ 08831-2036
800-637-2496, 609-395-0550 fax: 609-395-7142 www.nmrevents.com
Jim Clark, Nat’l Trade Show Mgr.
Badge Scanners
SmartSource
4928 W. Rosecrans Ave
Hawthorne, CA 90250
800-955-5171
Return order forms to:
Chris Andrews, Acct Exec, 949-542-8971
Morris Brothers Signs Photographer
Special Signs, Banners, Graphics of Any Type Michelle Farsi
115 Grant Avenue 848-702-3123
Nutley, NJ 07110
212-675-9130 fax: 973-667-3501 michellefarsiphoto.com
Peter Bellantone
Michael Bellantone
2017 New York and Northeast Accounting Show
July 12-13, 2017, 18th floor, Skytop Ballroom, Hotel Pennsylvania, New York, NY
Partial List of Exhibitors as of 5/5/17
Access Commercial Capital 412
AccountantsWorld 424
Accounting Today 533
AccountingSuite 425
AccountingWEB Media
Accumera LLC 324
ACE IT Solutions 313
ADP 318
Advantage Payroll Services Long Island 404
Allstate 408
Arrow Transfer & Storage 414
Canon U.S.A., Inc. 319
Canopy Tax 409
Cash Recovery Specialists 316
CFS Tax Software 317
Cetera Financial 427
CMIT Solutions of Nassau 332
Coffee Distributing Company 302
ComplyRight 309
Consolidated Human Resources 325
CorpNet.com 404A
CPA Practice Advisor 403
CPA Trendlines Media
Drake Software 418
Entigrity Solutions 315
ENQWEST 406
Fujitsu Computer Products of America 425
Gartner, Inc 313A
GilsbarPRO 430
Globalforce International Inc. 311
Greater New York Chamber of Commerce 304
GruntWorx 407
Insightful Accountant 316
Journal of Accountancy Media
Legal Shield 402
Lekhaworld 307
Maximum Computer Systems 328
NCCPAP 433
New York Life 326
OfficeTools 413
Otto Trading Inc 304
Parasec 327
PareShah Financial Services 320
Paychex Inc. 314
Perkins Financial 428
The Progressive Accountant Media
QXAS 426
ReachLocal 401
Real Time Consultants 306
Ring Savvy 312
Santandar 305
TaxDay LLC 308
TaxTemp Staffing 323
The Tax Adviser Media
The Tax Book 302
Thomson Reuters 417
TriNet 310
Xero 421
SPONSORS
NCCPAP Sponsor
Thomson Reuters Sponsor
Xero Sponsor
Accounting Today Media Sponsor
AccountingWEB Media Sponsor
CPA Practice Advisor Media Sponsor
CPA Trendlines Media Sponsor
Insightful Accountant Media Sponsor
Journal of Accountancy Media Sponsor
The Progressive Accountant Media Sponsor
The Tax Adviser Media Sponsor
Greater NY Chamber Assoc Sponsor
Floor Plan2017 New York and Northeast Accounting Show
The 9th annual largest meeting of accounting professionals in New York each year.
SURVEY OF FREIGHT, CARPETING AND DECORATIONS. - APPROXIMATE - NOT OFFICIAL OR FINAL
RETURN COMPLETED FORM TO SHOW MANAGEMENT IMMEDIATELY. DEADLINE: JUNE 12
MAIL TO: 2017 NY ACCOUNTING SHOW
c/o FLAGG MANAGEMENT INC
353 LEXINGTON AVENUE, STE 1002
NEW YORK, NY 10016 FAX: 212-286-0086
IMPORTANT: PLEASE COMPLETE (PARTIAL INFORMATION IS OKAY) AND RETURN BY FAX TODAY.
The move-in for the Show is Tues, July 12 from 11 am to 5 pm and Weds, July 13 from 7-9:40 am.
MAXUM needs to know in advance how much freight you have, will you ship to the warehouse or the Pennsylvania Hotel, and whether you need tables, chairs, and other decorations for booth.
I. FREIGHT: How much freight will be shipped to the Show?
A.______Approx. number of pieces of freight in total
Number
B.______Approx. weight of all shipments.
lbs of freight
II. MODE OF TRANSPORT: How will you ship and to what location.
Check
A.______In advance to the MAXUM Warehouse.
B.______On Tuesday, July 12 to the Hotel
III. WILL YOU USE AN OVER-THE-ROAD VAN LINE TO DELIVER DIRECT TO THE EXPOSITION CENTER?
______Indicate VAN LINE to be used.
IV. The booth space will have show carpet, unless you plan to bring your own carpet.
______YES, WILL BRING OUR OWN CARPET. (If yes, no carpet will be provided in your booth.)
V. WILL YOU REQUIRE SHOW TABLES AND CHAIRS?
A.______Will require show draped table (white & gray)
B.______Will require show chairs.
For identification purposes, please print name of official submitting this form:
NAME:______TITLE:______BOOTH#:______
COMPANY NAME:______
STREET ADDRESS:______
CITY:______STATE:______ZIP:______
PHONE: (______)______FAX: (______)______
EMAIL:______
AS REQUIRED, PLEASE KEEP A DUPLICATE COPY OF THIS FORM FOR YOUR FILES
OFFICIAL DIRECTORY LISTING (ALPHABETICAL) DEADLINE: JUNE 12
RETURN COMPLETED FORM 2017 NY ACCOUNTING SHOW
MAKE A DUPLICATE OF THIS FORM FOR YOUR RECORDS.
MAIL TO: 2017 NY ACCOUNTING SHOW
c/o FLAGG MANAGEMENT INC
353 LEXINGTON AVENUE, STE 1002
NEW YORK, NY 10016 FAX: 212-286-0086
PLEASE TYPE OR BLOCK LETTER
BOOTH #______
COMPANY NAME:______
DIVISION OF:______
STREET ADDRESS:______
CITY:______STATE:______ZIP:______
TELEPHONE:______FAX:______
Email address:______URL:______
Indicate a brief generic description of the products, systems or services that you will have on display (limit to about 25 words). This listing will be edited for consistency and brevity. (PLEASE PRINT)
______
______
For identification purposes, please print name of official submitting this form:
Name:______Title:______
Company Name:______
Street Address:______
City:______State:______Zip:______
Phone:______Fax:______
Email:______
BOOTH PERSONNEL BADGES DEADLINE: JUNE 12
RETURN COMPLETED FORM TO SHOW
MANAGEMENT IMMEDIATELY 2017 NY ACCOUNTING SHOW
MAKE DUPLICATE FOR YOUR RECORDS – PICK UP BADGES AT THE SHOW.
MAIL TO: 2017 NY ACCOUNTING SHOW BADGES WILL NOT BE MAILED.
c/o FLAGG MANAGEMENT INC HAVE YOUR BOOTH PERSONNEL
353 LEXINGTON AVENUE, STE 1002 PICK UP AT THE SHOW.
NEW YORK, NY 10016 FAX: (212) 286-0086
PLEASE MAKE BADGES ONLY FOR THOSE BOOTH PERSONNEL WHO WILL BE COMING TO THE SHOW.
PLEASE PRINT
BOOTH #______
COMPANY NAME:______
STREET ADDRESS:______
CITY:______STATE:______ZIP:______
For identification purposes, please print name of official submitting form.