Copy Cataloging Cheat Sheet:
Promptcat (OCLC record not needed)
- Search by title (by author forfiction: PQ,PR,PS,PT, etc.) / isbnin Millennium. Put in Cat Date
- Duplicate? Reference? 300 (Oversize? >=34 cm or <=10 cm)
- Call no. usable?/for non-fiction, 6XX exists? English language record? If not, place on NO 090 shelf. Place books with disks on Shelf behind TH’s desk.
- Do not use JX, Z5000-7999 (with some minor exceptions), PS 8000-, FC, PZ (except for CURRIC)
- Classify new edition with existing call no. & location of previous edition.
- If Cruzcat has other fiction by the same author, treat record as usable. Copy author call number from Cruzcat, add 2-3 digit cutter and date.
- Change 050 to either 050 04 or 090 if adjusting cutter no.
- Verify 020/024, 245, 250, 260, 1XX, 4XX/830, 504 & edit if needed. 245 |a |b should be a straight transcription. CIP records require careful checking editing, especially 245, 300. e.g.504 Includes bibliographical references (p. [247]-259) and index. (Whenthe book includes CD’s then place it on the shelf [Books with disks] behind Terra’s workstation).
- 008/260/call no. dates should all match (111field / except conferences)
- For non-fiction, verify call no. (through Classweb) if not found in Cruzcat
- Update bib Loc/today’s date/y
- Summary/Update Item Loc/Label Location/V/STA if needed, write call no. in book, put jacket in appropriatebox, add BC/duplicate check y, add label queue, save
Blackwell/Firm Order (Need OCLC record):
- Search by title in Cruzcat (by author forfiction) / isbn
- [If full Cruzcat record found, use steps 2-12 above. Create item record if missing].
- If Cruzcat record not usable, search OCLC by ISBN/title/author-title. Select DLC, pcc or record with most holdings. If no OCLC record, place on Original Shelf.
- If you overlay an existing OCLC record in Cruzcat by ANOTHER OCLC record, DEL HOLDINGS in OCLC for the overlaid record
- Perform steps 2-10 above on OCLC record
- Change 049 to generate correct Cruzcat bib location (e.g. CUZA)
- Apply CD from List (copy .b from Cruzcat and paste in 949, e.g. *loc=mstax/sta=a/ov=.b; to overlay)
- Close Cruzcat record (very important)
- UPDATE HOLDINGS/EXPORT RECORD IN MARC
- Search title in Cruzcat, verify record is correct
- Perform steps 11-12 above as needed
Books with no Cruzcat records, e.g gifts (need OCLC record):
- Search by title in Cruzcat (by author to find fiction author call no.)
- Search ISBN/author/title in OCLC. Perform d-g, i-k (949 e.g. *loc=mstax/sta=a/ov= ; to create Cruzcat item record & no overlay)
Multi-vol. requires V in Item Record and 934(e.g. Library has: v.1-3).
Second copy requires C in Item Record and 934 (e.g. Library has: c. 1-2)
Gifts & Endowments might require 541, bookmark the link to the Endowment spreadsheet:
S&E call no.: G-GE, Q-TP, TS-Z (Z for mref is OK, but question QRST for mref)
REF LAW call no.: only K is allowed. Items designated for REF LAW, but have a non-K call no. can automatically go to REF
Put books with more than 6 lines in call number on special Preservation shelf
Filename:CopyCatalogingPro 7/06, revised 2/08