(revised 11.24.12)

TOURNAMENT OF ROSES PARADE

PASADENA, CALIFORNIA

2013

On behalf of the staff and chaperons of the Pride of the Dutchmen Band I want to just say – EVERYTHINGS COMING UP ROSES!!!!!!! You have been working for this trip for a long time and you do deserve to have a great time. We have done everything possible to make sure that you DO have a great time.

We all have worked hard to make the band the best organization that it can be. We have one main goal for this and all band trips – HAVE FUN! If everyone keeps this in mind the trip will be enjoyable for everyone. We want to stress how much your behavior and attitude MATTER on this trip. You represent the State of Iowa, the communities of this school district, the school – and most important – the past and present members of the Pride of the Dutchmen Band. The tradition and uniqueness that IS this band cannot be overstressed. WE ARE TRADITION.

The chaperons will be acting in the role of surrogate parents for the band members. Each of them has been assigned to a group of students for which they will be accountable. Assignments have been made according to room lists. Flight lists and bus assignments may put you in a different group so you might not have your chaperon on your bus or flight. Don’t worry – there will always be chaperons around to answer your questions and to make sure that you are going in the right direction.

Band members should look to your chaperon for guidance and help. They are the ones that will be able to give you the advice and direction that you need. The chaperons are paying almost as much for this trip as you are! They want to have fun as well so please don’t put anyone in situations that require a great deal of effort from them! They are not policemen. The chaperons are going along to keep you safe and happy. Keep this in mind and you will be – safe and happy!!

STUDENT RULES AND GUIDELINES

(revised 11-24-13)

It might seem like there are many “nots” in this list. Please keep in mind that these rules really are designed to protect YOU and help YOU have a safe and happy trip.

  1. Always say Please and Thank You. Leave all complaints and negative attitudes at home! You have a right to disagree but that does not mean that any other person wants to hear it.
  2. Treat everyone in the manner that you would like to be treated.
  3. Always be helpful to others.
  4. Departure times, wake-up times, room check times are important. You will NOT keep 190 people waiting because of your tardiness. Think and plan ahead. Know the itinerary and follow it.
  5. The hotel has NUMEROUS areas for socializing with your friends. Students may meet each other in any of these areas. You may NOT socialize in each other’s rooms(males/females).
  6. Students are not allowed to have a non-band member in their room at any time for any reason.Students are not allowed to go in to the rooms of non-band members.
  7. Students are not allowed to leave with anyone – this includes parents, friends, and relatives.
  8. MEALS – all students, staff and chaperons are required to attend ALL meals at the designated times.
  9. BED CHECK – everyone must be in their own room and no one may leave the room after bed check until next day Wake-Up Call.
  10. All school eligibility rules and regulations are in effect for the trip and will be enforced. This is an approved field trip by the MOC-Floyd Valley School Board. Please refer to your student handbook concerning use of alcohol, drugs or tobacco.
  11. Chaperones are always correct in their assessment and enforcement of the rules.
  12. You will never be allowed to go anywhere alone. You will use the buddy system in groups of three or more. From the hotel you may ONLY go to Fashion Island. When the band goes to a venue as a group you MUST stay with the group at venue at all times. NO EXCEPTIONS.
  13. Your safety and enjoyment is everyone’s concern. Do not leave the hotel at any time without telling your chaperon where you are going.

A note concerning PARENTS AND RELATIVES TRAVELING TO CALIFORNIA!!!

Parents will not be allowed to enter students’ rooms. Students will not be allowed to leave the hotel with parents or relatives. This is for the safety of everyone. Chaperones cannot be expected to know every parent and therefore might assume that THEY are intruders. Students that do follow this rule will be handed over to their parents for the rest of the trip. Staff and chaperones will NOT be responsible for students if they do not stay with the band group! This is a band trip. This is not an independent family vacation. The wants and needs of the group will always supercede those of the individual. “Back in the day” we used to say – Go with the Flow. Try it – you will have more FUN than you can imagine

TRAVEL INFORMATION

EVERYONE MUST HAVE A VALID PICTURE ID. A DRIVERS LICENCE OR DRIVERS PERMIT WITH A PHOTO ON IT WILL WORK. If you do not have a photo ID you must obtain one from a State Drivers License Station.

  • How to obtain a picture ID
  • You need a valid STATE or COUNTY Birth Certificate. NO hospital or church certificates are valid.
  • You need your Social Security Card
  • You need to go to Drivers License Station with a PARENT.

You may call 737-8430 for a complete listing of Drivers License times and locations.

  • We live in dangerous times. Airport security is something that everyone must be aware of at all times. In an effort to provide safe travel for everyone, Homeland Security has created an environment that it both tough and efficient. Please keep in mind-
  • Do not take anything that might be considered a weapon. This includes finger nail clippers, manicure knives, or straight razors.
  • Expect to have everything searched including your carry on, your backpack, your purse, your shoes AND YOU. There is a good chance that you might be physically “patted down”. Do not be alarmed. Just do what they say and do it with a smile. Do not provoke any security personal with your actions or your words.
  • Travel Considerations:
  • To speed through security, wear as little metal as possible and be prepared to take your shoes off.
  • Dress warm on the plane.
  • Don’t forget your medications if you need them. Bring your prescriptions for medications and eyewear with you!
  • Everyone will fly out of Minneapolis/St.Paul International Airport. Bus lists are attached to this Handbook.
  • All buses will leave from the south side of the school at the Performing Arts Center doors. The doors to the music room will be open.
  • Students will be allowed to take a backpack with them.
  • A carry-on bag must fit under your seat or in the overhead bin.
  • Carry-on bag dimensionsshould not be more than 9” x 14” x 22” (length+ width+ height) or 45 linear inches (the length, height and width added together).
  • Travel and weather
  • WEATHER CONDITIONS ON THE 26/27TH WILL DETERMINE ALL TRAVEL AND DEPARTURE TIMES. YOU WILL BE EXPECTED TO KEEP THE ENTIRE DAY FREE IN CASE WE NEED TO DEPART EARLY TO GET THROUGH ROAD OR TRAVEL DELAYS. PLEASE BE PREPARED TO LEAVE 12 HOURS BEFORE YOUR ASSIGNED DEPARTURE TIME!

HOTEL INFORMATION

The hotel will be filled with travelers from all over the world. Please keep this in mind. You will not be the only OR the most important person in the hotel.

Address:900 Newport Center Drive · Newport Beach, California 92660 USA

  • Every room will have two queen beds.
  • Every room has a refrigerator, sink and microwave.
  • Students will be allowed to pack a box of snacks, pop, microwave popcorn, etc. to travel in the trailer. Boxes will be provided one week before we load the buses. You must mark the box with your name and load it on to the trailer when you load your instrument and luggage.

GENERAL INFORMATION

Health Form update

  • Every band member completed a Health Form in September. These forms will go along on the trip. If there have been any changes in health status or medications, please complete a new form and return it to the high school before December 20.

Emergencies

  • PARENTS - If you have an emergency at home and need to get in touch with your child please call Mr. Connell at 712-898-8592 as well as your child’s cell phone.
  • You may call the hotel and ask for your child.
  • STUDENTS – If you have any emergency medical needs contact Mr. Linder first. He will get you the help that you need. Dan Rogair will be one of our chaperones – he is a trained First Responder.

What to take along

  • Casual clothing
  • Shorts, t-shirts, sandals, comfortable tennis shoes
  • One pair of jeans
  • LAYERS – sweaters, t-shirts, and a jacket (it might rain one day)
  • For the pool
  • Swimming suit and cover up
  • Suntan lotion
  • You do not need to bring a beach towel. These are provided by the hotel for all guests.
  • Formal clothing
  • We will be having a New Year’s Eve Party at the hotel. Please wear Dress Casual.
  • Toiletries, etc.
  • Cell phones and telephones
  • The rooms have telephones BUT they will not be in service.
  • You may take your cell phones with you

Money

  • We are eating full buffet breakfast every morning. Most lunch and all suppers will be provided. If you need to eat beyond the meals that are provided please bring some money.
  • ATM machines are in the lobby.
  • All souvenirs, gifts, clothing, snacks, etc. will be at your own expense.
  • Please keep some money available for the return trip home. If you get stranded in an airport for any length of time, some money for a few meals would be nice to have!

Meals

  • Like it or not, you will gain weight on this trip! Meals are numerous and plentiful.
  • MEALS ARE REQUIRED. You will not be allowed to skip any meals for any reason other than hospitalization.
  • Breakfast will be buffet style every morning in one of the hotel ballrooms.
  • Your chaperone will give you a wake up call at least 30 minutes before the planned meal time.
  • We will have a full band meeting every day during breakfast to go over the daily itinerary and to answer any questions that you might have.

TRAILER PACKING

Kevin Jansen will be pulling a Diamond Vogel trailer to Southern California for the Pride of the Dutchmen Band. The trailer is large so you can take as much as you want but please ----Remember that you and only you will be carrying and moving you suitcase and anything else that you bring along. TAKE ONE LARGE SUITCASE. Chaperones will be instructed to leave all loading and unloading to the band members.

  • THE TRAILER WILL BE PACKED ON THURSDAY, DECEMBER 20 AT 5:00PM. EVERYTHING WILL BE PACKED AND LOADED AT THAT TIME. IF IT DOES NOT GET LOADED YOU WILL NOT TAKE IT WITH YOU!

Trailer packing will take place at the Diamond Vogel Manufacturing plant in Orange City. Students will be advised where to load

  • What will be packed FOR you?
  • Both your field and street uniforms
  • Your wooden shoes
  • Field hats and plumes / your dutch hat should be in your garment bag!
  • All field equipment, stands, ladders
  • All front ensemble equipment
  • The banner and poles
  • What will YOU need to pack?
  • Your suitcase with all of your clothing and travel items.
  • You may pack a box of snacks to have at the hotel. Boxes will be provided you. Please DO NOT pack any drinks because they might freeze in the truck. Seal the box and put YOUR name on the box.
  • MTX’s and black socks / white socks / black gloves AND white gloves
  • INSTRUMENT(S) - !!!!! – PLEASE MAKE SURE THAT YOU HAVE REEDS AND OILS IN YOUR HORN WITH YOU.
  • Drumline and Front Ensemble members need to pack their own instruments as well as ALL STICKS AND MALLETS.

Itinerary Notes

  • A complete minute to minute itinerary will be posted in the hotel every day. It will be your responsibility to check the posted itinerary for exact times.
  • The chaperones will meet every morning to go over the complete timeline for the day. Feel free to ask your chaperon at any time.
  • All students must follow the prescribed itinerary. No one will be allowed to vary from it in any way or at any time.
  • Free time is scheduled to be just that – FREE TIME. You may do what you wish within the rule structure. If you want to stay in your room and watch TV – go for it. Just remember that you have paid a large sum of money and we would like to suggest that you enjoy yourself while you are in California.
  • Remember the “pack mentality”. We want you to always travel in large groups. Where ever you go you will have a chaperone with you and you will be checking in with the chaperone at regular intervals.

ROSE PARADE ITINERARY

(tentative – revised 11.21.2012)

THURSDAY, DECEMBER 20, 2012

5:00pm – Trailer loading at Diamond Vogel Paint factory in Orange City– everyone bring your suitcase, your instrument and your snack box. PLEASE MAKE SURE THAT YOUR SUITCASE, INSTRUMENT AND SNACK BOX HAVE YOUR NAME CLEARLY VISIBLE ON THE ITEMS. If you have an activity after school PLEASE make sure that your parent or a friend delivers your items to the loading dock.

WEDNESDAY, DECEMBER 26, 2012

10:00 pm – Music room opens – South Door only! - REMEMBER TO WEAR YOUR RED ROSE BOWL T-SHIRT!

11:00 pm – Pre-Trip Send Off – Auditorium – All Staff, Chaperons, Students and any interested family

11:45 pm – Load the buses and depart for Minneapolis/St. Paul International Airport (MSP). Get some sleep on the bus!

THURSDAY, DECEMBER 27, 2012

4:30 am – All buses arrive at MSP/Delta Terminal

5:00 am – Begin individual check in at Delta ticket counters. Have your photo ID ready. You will have some time to get something to eat before you board the airplane.

6:45 am – Boarding begins for Flight B #1121

THURSDAY, DECEMBER 27, 2012(continued)

7:15 am – Flight B departs

8:30 am – Boarding begins for Flight A and C #2168

9:15 am – Flight #2168 departs

9:30 am(Pacific time zone) – Flight #1121 arrives at Los Angeles International Airport(LAX)

10:15 am – Bus #1 departs for Newport Beach

11:09 am – Flight 2168 arrives LAX

12:00 pm – Bus #2,3,4 depart for Newport Beach

1:00 pm – Bus #1 arrives at the Newport Beach Marriott and begins unloading the trailer

2:00 pm – Buses 2,3,4 arrive at the hotel – Check in begins

3:00 pm – FREE TIME – explore the hotel, swim, relax, sleep or take a stroll across the streetand visit Fashion Island

6:30 pm – Welcome to California Pizza Bash! – poolside at Main Pool OR Main Ballroom(weather will determine location) Pizza Dinner

Caesar or Mixed Green Salad, two dressing options

Assorted Pizza (combination, vegi, meat, cheese, pepperoni)

Assorted Cookies

Pitchers of Soda

7:00pm – FULL BAND/CHAPERON/STAFF MEETING

7:15 pm – Free time until Bed Check

10:00 pm – Bed Check

FRIDAY, DECEMBER 28 – Rehearsal and Beach Day

7:00 am – Wake-up Call

8:00 am – Full Buffet Breakfast – Ballroom

9:00 am – Load buses and depart for the day. Dress for full field and street rehearsals(wear your MTXs). Bring yourswimming suit and everything you need for the beach!

9:45 am – Field Rehearsal

11:45 am – Load trailer and buses / depart for Balboa Island and Newport Beach

1:00 pm – Depart for Newport Beach and Balboa Park. Enjoy some time on one of the most beautiful beaches inSouthernCalifornia. Get some sun, walk the boardwalk, play some volleyball, get some lunch, HAVE SOME FUN!

3:00 pm – Load buses and depart for hotel. Freshen up and get ready for supper.

3:45 pm – Depart for Anaheim and Disneyland.

4:00 pm – Supper at the House of Blues in Downtown Disneyland.

5:00 pm – Free time to explore the sights, sounds and excitement of Downtown Disney.

6:30 pm – Load buses and depart for hotel.

7:00pm – Street rehearsal – hotel parking lot!

8:30pm – Free time

10:00 pm – Bed Check.

SATURDAY, DECEMBER 29

6:00 am – Wake up call

7:00 am – Breakfast Buffet – Ballroom

8:00 am – Depart for Pasadena

9:45 am – Arrive at the Rose Bowl in Pasadena, California – Change into Field Uniforms for Group Photo!

10:20 am – Group Photo in front of the Rose Bowl Stadium

10:30 am – Take off field uniforms / load buses

11:00 am – Rose Bowl / Tournament of Roses Float Barn Tour

This morning you’ll visit the Rose Bowl where traditionally the BCS Football Game is held between the BIG 10 Champion and PAC 10 Champion for a group photo of the band. Following the photo we’ll visit one of the Rose Parade Float Barns where you’ll be able to get an up close look (and smell) of the fresh flowers being placed on the floats as they prepare for the parade.

11:40 am – Load buses and depart for Pasadena City College

1:00 pm – Arrive at Pasadena City College for BandFest performance

1:20 pm – Lunch provided by In and Out Burger

2:00 pm – Warm-up

2:40 pm – Report to stadium

2:50 pm – Report to gate

SATURDAY, DECEMBER 29(CONT)

3:00 pm – Performance time – Tournament of Roses Band Fest