Reference Sheet

Electronic Print Request for Print Services – AK0008

Printing questions - call: 715-841-7299

The following information is a guideline for filling out the AK0008 printing request form. If you need information that is not included on this reference sheet, call 715-841-7299.

Requestor Information (all fields are required):

·  GL String – Used for internal chargeback only. (For customer chargeback, complete a

BD1009 Miscellaneous Invoice form. Contact Lisa Anker for questions regarding this

form).

·  Email Address – Enter the email address of the individual who should receive any UPS shipping notifications.

Delivery Specifications:

·  Overnight/Rush requests must be submitted no later that 12:00 p.m. (CST), and may be subject to current production schedule.

·  In hand date – Enter a date for the finished printing to arrive at its destination.

·  AM Delivery – Check this box if UPS shipment should arrive by 10:30 a.m. (May not be available in all locations.)

Required Fields:

·  Customer Communication pieces should be reviewed and approved by Marketing.

·  SBC’s – Enter in the 12 digit plan number and the pricing cost per SBC that was provided by the pricing analyst. If any of this information is missing, the request will be returned to the requestor.

Printing Specifications:

·  Custom letters/collateral must be approved by Marketing Communications.

·  Choose appropriate options to indicate color or black and white printing, and front only or front and back printing. (If your order contains both, select both options and provide direction in the comments.)

·  Landscape documents requiring finishing (binding) will be printed tumble-turn, unless otherwise indicated in the comments.

·  All documents should be listed in the table using the exact Electronic File Name.

·  PDF is the preferred file type. Other files types will be accepted, but we cannot guarantee that output will be consistent from one system to another. (Margins, set up, etc.)

·  If electronic file(s) are located on a server (or too large to attach), please indicate path: server name, directory, and file name.

·  Paper size - should reflect the size of paper needed to print. (Not the size of the finished piece.)

·  Paper Stock/Color/Weight – See below for paper stock and color choices.

Paper Selection Guide for Color Printing:

Recommendation / Weight / Size(s): / Stock / Color
Sell sheets and flyers / 80# / 8.5 x 11 / Text / White
11 x 17
12 x 18
Booklet/ binder covers, folded pieces, brochures, laminated pieces, etc. / 80# / 8.5 x 11 / Cover / White
9 x 11
11 x 17
12 x 18
Posters / 100# / 8.5 x 11 / Cover / White
11 x 17
12 x 18

Paper Selection Guide for Black & White Printing:

Recommendation / Weight / Size(s): / Stock / Color
Front only printing / 20# / 8.5 x 11 / Standard / White*
High Quality Front only printing
Front & Back printing / 24# / 8.5x 11 / Standard / White*

*Additional colors available, see below.

The following pastel color stock is available in 8.5 x 11, 20# weight: Pink, Cherry,

Salmon, Buff, Green, Blue, Gray, Orchid.

The following bright color stock is available in 8.5 x 11, 24# weight: Pulsar Pink, Rocket

Red, Orbit Orange, Solar Yellow, Terra Green (lime), Gamma Green, Lunar Blue. (Ivory stock

is also available.)

Bindery/Assembly specifications:

·  Tab orientation – Portrait or Landscape:

- Portrait (Primarily vertical documents, tabs run top to bottom)

- Landscape (Primarily horizontal documents, tabs run left to right)

·  List tabs exactly as they should read. Include assembly instructions in the comments (Note that 9 x 11 Covers will be used for bound booklets containing tabs unless otherwise requested.)

·  Choose from available bindery options. (Cutting can be indicated using “Other.”)

Shipping/Delivery Instructions:

·  Recipient of materials should be indicated. (Mailstop is used for internal delivery.)

·  External delivery addresses should include the company name, attention name, address, city, state and zip.

·  Address should be a street address. UPS can not deliver to a PO Box.

Comments / Special Instructions:

·  List any special instructions for printing, assembly, or finishing of product.