Work Smart: What S New in Outlook 2013?

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What’s new in Outlook2013

Customization note: This document contains guidance and/or step-by-step installation instructions that can be reused, customized, or deleted entirely if they do not apply to your organization’s environment or installation scenarios. The text marked by yellow highlight indicates either customization guidance or organization-specific variables. All of the highlighted text in this document should either be deleted or replaced prior to distribution.

The first thing that you see when you open the Microsoft Outlook2013 messaging and collaboration client is a new look. It’s cleaner, but it’s also designed to help you focus on what’s important by providinga clear view of email, calendars, and contacts.

Topics in this guide include:

Communicating quickly

Outlook2013 makes it easier than ever to communicate quickly, by offeringinline replies, message previews, new buttons in the message list, and more.

Responding faster by using inline replies

You can respond to email faster by using inline replies. Just tap or click a button in the reading pane to reply to email, or start a Microsoft Lync instant messaging (IM) conversation for a real-time chat.

NOTE:If you're using your computer or other device in touch mode, the Reply and other buttons appear to the right of the reading pane. For more information abouttouch mode, see the "Using touch" section later in this guide.

If you reply to a message from the reading pane, but decide that you want a full window to type your message, just tap or click Pop Out at the top of the message. To discard a message that you started from the reading pane, tap or click Discard.

Previewing messages before you open them

In Outlook2013, you can preview the first line of a message in the message list before you open it.

Using commands in the message list for quick action

You can quickly flag or delete messages by usinghandy commands in the message list.

You can also use the All and Unread buttons in the message list to focus on just the messages that you want to see.

Taking advantage of automatic spellingchecks

Outlook2013 helps add polish to your messages by checking the spelling ofyour subject lines for you.

Taking advantage of Policy Tips

Outlook2013 reminds you about company policies before you make a mistake. Policy Tips notify you when information in your email might be tied to a company policy, so you can make informed decisions about what you're sending.

Managing your Outlook items

InOutlook2013, you can use tools that help you organize your email, contacts, and schedule.

Takinga peek

You can pauseyour pointer over many things in Outlook2013 to take a peek—for example, your schedule, a specific appointment, a task list, or details about the person you're emailing—without changing to a different screen or losing context.

TIP:To pin the Calendar, People, or Task peek to the right edge of the Outlook window, just right-click the peek in the Navigation Bar, and then tap or click Pin the peek.

Seeing all your contact details in one place

The People Card collects all the details about a contact in one place. These details include phone, email, address, company info, social media updates, and availability. From the People Card, you can schedule a meeting, send an instant message, or place a call, making it a one-stopshop for communications.

Connecting to a social network

In Outlook2013, you can connect to social networks like Facebook or LinkedIn. When you connect to a social network, updates are included in the People Card so that you have the right context to start, add to, or change a conversation.

To connect to a social network:

Tap or click People in the Navigation Bar.
Under MyContacts, tap or click Connect to a social network.
In the Social Network Accountsdialog box, selectan account. If you don't see the social network that you're looking for, under More, tap or click Connect to another social network.
Typea user name and password.
Tap or click Connect.
If Outlook successfully connects to the account, tap or click Finish.

To see your social network contacts, under My Contacts, tap or click the name of the social network.

Your contacts are listed in the middle section of the People Card. When you tap or click a contact, the contact's card appears on the right side of the screen. You can use the card to send an IM, place a call, send an email, and so on.

Quickly switching between the main Outlook elements

The Navigation Bar (formerly called the navigation pane) has been moved to the bottom of the screen, so it occupies less space. It's still the place to go to get quick access to your email, calendar, contacts, and tasks.

Storing all your project documents and email in site mailboxes

You can configure site mailboxes in Microsoft SharePoint Server2013, and then send invitations to users in Outlook2013 to give everyone on your team access to a team folder, calendar, and task list to manage on the go.

Connecting to Outlook.com without using add-ins

Outlook2013 includes built-in support for Microsoft Exchange ActiveSync, which means that you don't need a connector add-in to connect to Outlook.com. You can also sync Outlook.com tasks with Outlook tasks.

To add an Outlook.com account:

Tap or click File, and then under Account Information, tap or click Add Account.

In the Add Account dialog box, fill inthe boxesfor the account that you want to add, and then tap or click Next.

Outlook searches for your mail server settings.

Tap or click Finish.

After your Outlook.com account is added, you can access your Outlook.com email under your Outlook (Exchange) account.

Finding information

In Outlook2013, you can find the important information that you need so that you can make the right decision fast. When you're searching for email messages, you can use the list next to the search box to quickly change the search scope, depending on how wide or narrow you want your search to be.

Viewing the weather report from your calendar

To help plan your day or your next trip, you can review the weather report while you ponder your calendar. Outlook displays a three-day forecast for a selected city at the top of the Calendar view.

You can add your favorite cities to the Weather Bar, and then quickly switch to the three-day forecast for up to five cities.

To add a city:

Tap or click the arrow next to the location name, and then tap or click Add location.

In the search box, type a city, and then tap or click or press Enter. You can also enter a postal code.

To change a city:

Tap or click the arrow next to the city name on the Weather Bar.

Tap or click the city that you want.

To delete a city:

Tap or click the arrow next to the city name on the Weather Bar.

Pause on the city that you want to remove, and then tap or click the X.

Using touch

Outlook2013 includes touch support for touch-enabled computers and devices that are running the Windows8 and Windows7 operating systems, so you can be productive with or without a mouse and keyboard. The Outlook2013 interface has also been designed to optimize touch.

If you want to enlarge the space between buttons on the ribbon to make it easier to select options by usingyour fingers, you can use the Touch/Mouse Mode button. You can add the Touch/Mouse Mode button to the Quick Access Toolbar so that you can switch back and forth between touch and mouse modes.

To add the Touch/Mouse Mode button to the Quick Access Toolbar and select a mode:

Tap or click the arrow on the Quick Access Toolbar.

Tap or click Touch/Mouse Mode to add the button to the Quick Access Toolbar.
Tap or click the Touch/Mouse Mode button on the Quick Access Toolbar, and then select the mode that you want.

For more information

What's new in Outlook2013

Outlook2013 Quick Start Guide

Set up your Office365 or other Exchange-based email in Outlook2010 or Outlook2013

Basic tasks in Outlook2013

Keyboard shortcuts for Microsoft Outlook2013

Make the switch to Outlook2013

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