BOOKING NOTICE

Date 9 October 2008

Joe Bloggs

Bloggs Pty Ltd

15 Eton Street

Karawara, WA 6102

Description of goods and/or services / Qty / Cost each / Total

Medium Tent (5m by 6m) $245.00

Large Tent (8m by 16m) $500.00

Total (including GST)

The due date for this payment is 31 October 2008.

Payment Options:

By Cheque: Please make cheque made payable to “Curtin University of Technology” and mark the envelope to the attention of:Your name Department CurtinUniversity of Technology, GPO Box U1987,PERTH WA 6845

By Credit Card: Please call 08 9266 your extension number

Please note:

This document will be a TAX INVOICE for GST when the payment is made. Please retain this document to claim input tax credit associated with this booking.A receipt/tax invoice will only be posted on receipt ofpayment if requested by the payer:

Please send me an official University receipt/tax Invoice on receipt ofpayment

…………………………………………………………………………………………………...

MasterCardVisaBankcardAmex

Name on Card: ______Card Expiry Date:______/______

Please charge: $______Signature: ______

Card Number

Office use only – Cost centre number: ??????????


TAX INVOICE UPON PAYMENT

Conditions of use

This is a standard form that is recognised as a Tax Invoice when it is used by the customer to make a payment to CurtinUniversity for services described on the form. The following important elements must be present on the form to make this a legitimate tax invoice for the customer:

a)The University’s ABN.

b)Must state amounts are inclusive or exclusive of GST.

c)Must mention that the document will be a tax invoice for GST when the payment is made.

  1. When is the use this form appropriate

Usually used in a situation when payment is required in advance (conferences, courses, event and venue bookings, etc.)

Advantages:

a)Requires upfront cash payment therefore reduce the University’s exposure to uncollectible debts.

b)No limit on the amounts charged on the form as long as customer is willing and comfortable to pay in advance.

Disadvantages:

a)Inflexible - Cannot add other items on the form“on the fly”.

b)Values cannot be altered.

c)Use for specific purposes.

  1. Areas/Words on the form that could be modified to suit your area

(These are shown in red letters)

a)Name of the form - “BOOKING NOTICE”

b)Telephone, facsimile, email and web page details

c)Date the form is issued.

d)Customer’s name and address.

e)Description of the goods and/or services supplied.

f)Cost per item – Ensure there is a mention of whether the value is inclusive or exclusive of GST.

g)Due date for the payment.

h)Who or where the form and the cheque should be sent to.

i)The Cost centre number you would like the credit the receipt to.

Document Author: / Thim Lee
Associate Director, Transaction Services
Date of document: / 9 October 2008
Version: / 1