RECRUITMENT KIT: Major Projects Officer

RECRUITMENT KIT

RECRUITMENT KIT: Major Projects Officer

CLOSING DATE FOR APPLICATIONS: / The closing time and date for applications for this position is:
12pm, Wednesday 23 November 2016
STATUS: / Permanent Full-time
LOCATION: / This position will be based in Yackandandah, Victoria.
ENTERPRISE AGREEMENT: / Indigo Shire Council’s Enterprise Agreement 2015-2017. The agreement is available at www.fairwork.gov.au or by emailing
CLASSIFICATION: / This position has been classified Band 6
SALARY: / Band 6 - $73,303.16 - $80,060.90 pa
PAYMENT DETAILS: / Salary is paid on a fortnightly basis into a nominated bank account by direct bank deposit.
SUPERANNUATION: / In addition to the above salary, Council will contribute 9.5% of salary to Vision Super or another complying superannuation fund as nominated by the employee if earnings are in excess of $450 per month. Please note all payments to Superannuation funds other than Vision Super will be made via a Superannuation Clearing House.
QUALIFYING PERIOD: / This position will be subjected to a six (6) month qualifying period.
ANNUAL LEAVE: / Four (4) weeks annual leave per annum
OTHER LEAVE: / Other leave entitlements are listed in the Indigo Shire Council Enterprise Agreement 2015-2017.
REFERENCE, POLICE AND QUALIFICATIONS CHECK: / As part of the employment process all applicants will be required to submit a minimum of two referees, be prepared to undergo a National Police Check and provide evidence of qualifications. Certain roles will also require a valid Working with Children Check.

APPLICANT INFORMATION

Indigo Shire Council (ISC) is an equal opportunity employer and applies merit-based selection techniques. Selection is based on the assessment of each application in relation to the Selection Criteria provided in the Position Description below.

HOW TO APPLY

THE POSITION DESCRIPTION (PD)Please read the PD - this is an outline of the nature and expected outcomes of the job. It will also include the knowledge and skills required to undertake the role. Please keep in mind however that a PD is not a detailed record of every task and duty that may be required in the position.

SELECTION CRITERIA (SC) The SC indicates the level of knowledge, skills, abilities and personal attributes that an individual needs in order to perform the duties of the position. ISC requires you to provide answers addressing each SC as part of your application. Your SC responses will allow the selection panel to better assess your ability to meet the criteria of the position, and your SC answers will determine whether or not you are asked to attend an interview. There are helpful websites and printed material which outline how to answer SC for government agencies – we suggest you research these.

SUBMITTING YOUR APPLICATION

1. Email
ISC’s preferred method of receiving employment applications is via email:

PLEASE SEND YOUR APPLICATION AS ONE PDF DOCUMENT.

2. Post to
Employment Application
Organisational Development Department
Indigo Shire Council
PO Box 28
Beechworth VIC 3747

Note: If submitting via mail or in person, please do not bind applications; a paper clip will do nicely.

3. In person

Applications may also be hand-delivered to reception at ISC’s Customer Service Centres located in Beechworth, Yackandandah, Rutherglen and Chiltern. Please visit our website for further details: http://www.indigoshire.vic.gov.au/Contact_Council

Receipt of application will be via automatic email response, or via letter within 5 business days. All the best with your application and please contact us if you have any questions.

POSITION DESCRIPTION:

POSITION: / Major Projects Officer
DATE: / November 2016
CORPORATE UNIT: / Development and Planning
CLASSIFICATION: / Indigo Shire Council Enterprise Agreement 2015-2017
Band 6
EMPLOYMENT STATUS: / Full-time
location: / Yackandandah
AUTHORISED BY: / Manager Organisational Development

POSITION OBJECTIVES

The purpose of the role is to:

·  Work across the organisation and in conjunction with Capital Projects to manage key community and infrastructure projects through their full lifecycles including identification, planning, budgeting & finance, implementation and review.

·  Influence and work across the organisation and with the community to achieve outcomes for Indigo Shire.

KEY RESPONSIBILITY AREAS

·  Develop and project manage the delivery of community and infrastructure projects proposed in the Chiltern Place Making and Structure Plan and in other service areas such as recreation, access and inclusion, young people, early years, community and economic development.

·  Define the scope of projects in collaboration with senior management, create project plans, identify resources, schedules and monitoring processes for major projects.

·  Engage with stakeholders and the broader community to ensure projects meet desired needs and outcomes.

·  Deliver strategic projects across a range of Council’s services including recreation, access and inclusion, young people, early years, community and economic development.

·  Manage contractors according to the established policies and practices of the organisation.

·  Execute projects according to agreed project plans, monitor the progress of projects and make adjustments as necessary to ensure the successful completion of the project.

·  Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.

·  Identify funding sources, write grant applications and acquittals, and communicate with funders as outlined in funding agreements.

·  Ensure that the project deliverables are on time, within budget and at the required level of quality.

·  Maintain visibility of major State / Federal grant funding programs.

·  Coordinate and prepare grant applications.

·  Prepare bi-monthly major projects updates for management team and Council on project progress, including early identification of any potential roadblocks or inhibitors to timelines, budgets or other deliverables.

·  Consolidate and utilise information from strategic plans and frameworks to identify opportunities for projects and activities.

·  Provide information in relation to the required budget and control processes for projects.

·  Manage conflicting project priorities and changing deadlines with deftness and accountability.

GENERAL WORK REQUIREMENTS

General

·  To provide the best customer service to both internal and external customers in accordance with Council’s Customer Service Policy, in particular:

o  Reply in written correspondence within 14 days

o  Return telephone calls within 24 hours

o  Ensuring that the public image of the Council as a service provider is always maintained in the highest integrity

·  To support Council objectives in the public forum

·  To live and model the Council values

·  To provide a positive personal contribution in the policy and decisions in relation to the position and the public image of the Council

·  To provide a positive personal contribution in the exchange of information between team members, across business departments and with customers

·  To encourage and participate in team activities

·  To participate in training programs designed to increase efficiency and effectiveness

·  To identify areas where additional training is required and advise supervisor

·  Presentation of courteous and helpful image to Councillors, internal officers, outside organisations and customers

·  Maintenance of confidentiality in performing the duties of the position and in liaising with internal officers, outside organisations and customers

Public Safety / Risk Management

·  To be observant with regard to identification of potential public safety hazards and notify supervisor of hazards which cannot be remedied immediately

·  Where possible, rectify hazards and notify supervisor with a view of preventing recurrence

·  To follow up action items reported by staff and advise staff of action taken

·  Observe risk management principles, policies and practices through the risk management strategy and operational procedure statements

·  Employ risk management principles and practices in day-to-day duties and functions

·  Report on any matter that may have a potential risk exposure to the organisation, fellow employees, contractors or the public

·  All assets assigned to the employee upon commencement are to be cared for in accordance with our Code of Conduct policy

Occupational Health and Safety

·  To comply with provisions of the Occupational Health and Safety Act by taking all reasonable precautions to ensure the health and safety of self and others

·  To rectify actual or potential hazardous situations, where appropriate, in accordance with established policies and procedures

·  To participate in programs designed to monitor and protect the health of staff in their workplace

·  To report as soon as practicable to your Supervisor / Manager

o  Unsafe equipment, work practices or conditions

o  Potential Hazards

o  Near Misses

o  All injuries sustained whilst in the performance of work duties

o  Damage to Council equipment or property

ORGANISATIONAL RELATIONSHIPS

REPORTS TO: / Manager Community Development & Planning
RESPONSIVE TO: / Manager Capital Projects
SUPERVISES: / N/A
INTERNAL LIAISON: / All Council staff
EXTERNAL LIAISON: / This may include but not be limited to:
·  Key service organisations and stakeholders
·  Government agencies
·  Government departments
·  Community organisations

ACCOUNTABILITY AND EXTENT OF AUTHORITY

·  Accountable to the Manager Community Development & Planning for performance of duties

·  Accountable for the general performance of the engaged contractors in relation to economic development projects including contract obligations as well as compliance with OH&S, EEO and all legislative requirements

SPECIALIST SKILLS AND KNOWLEDGE

·  Highly developed project management skills

·  Highly developed engagement skills

·  Ability to successfully work with federal, state and regional organisations through utilisation of existing networks

·  Understanding of how to access resources, including government grants and private sector funding

·  Ability to apply the required information technology skills in the pursuit of organisational goals including spreadsheets, database applications and word processing

JUDGEMENT AND DECISION MAKING SKILLS

·  Authorised to expend in accordance with budgets and Council Procurement Policy

MANAGEMENT SKILLS

·  Highly developed project management skills

·  Demonstrated capacity to co-ordinate staff, consultants and contractors

·  Demonstrated capability to liaise and communicate with the community, government and the private sector representatives

·  Ability to adapt and respond to change

·  Ability to apply budgetary monitoring and control

·  Ability to develop strategic directions through corporate planning processes

INTERPERSONAL SKILLS

·  Excellent written and verbal communication skills

·  Ability to research and prepare appropriate reports

·  Self-motivated, enthusiastic and able to interact with all staff levels

·  Highly developed time management and prioritisation skills

·  Ability to work under pressure and meet deadlines

·  Ability to achieve goals and tasks using available resources

·  Capacity to exercise tact and diplomacy

·  Liaise effectively with team members that will enable the achievement of shared goals

QUALIFICATIONS AND EXPERIENCE

Essential

·  Significant experience in scoping, planning, and delivery of significant projects.

·  Extensive experience in working with community groups and individuals to bring about improvements for the common good.

·  Post-secondary qualifications in project management

·  Current Driver’s License.

Desirable

·  Previous experience with building projects would be desirable

·  Tertiary level qualifications desirable in a relevant discipline such as Urban Design, Building or equivalent experience.

SELECTION CRITERIA

1.  Experience in major project planning, implementation and review of community infrastructure or community development projects.

2.  Excellent communication, consultation, engagement and negotiation skills with the ability to communicate effectively with a range of diverse stakeholders.

3.  Proven ability to engage the community and to promote collaborative decision making.

4.  Proven ability to source funding for projects.

5.  Sound understanding of community development principles and the role of local government in community development, social planning and integrated planning.

6.  Qualifications and experience in project management.

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