Rocky Mountain Oracle Users Group
P.O. Box 10142
Scottsdale, AZ 85271-0142
www.rmoug.org
MINUTES OF THE
BOARD OF DIRECTORS MEETING
OF
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above non-profit organization was held on April 19, 2016 at 6:00 p.m. MDT via conference call.
I. QUORUM
Tim Gorman called the meeting to order at 6:06pm and a quorum was declared present based on the presence of the following members on the conference call:
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Rocky Mountain Oracle Users Group
P.O. Box 10142
Scottsdale, AZ 85271-0142
www.rmoug.org
Board
1. Tim Gorman
2. Sruthi Kumar
3. John Jeunnette
4. Mark James
5. Art Marshall
6. Chris Chase
7. Komal Goyal
8. Apurva Panidhar
9. John Peterson
Non-voting members
1. Peggy King
2. Kellyn Pot’Vin-Gorman
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
II. DIRECTOR REPORTS.
SECRETARY – Chris Chase
Submitted March 14, 2016 Board Minutes for approval. Chris Chase motioned to approve and post March 14, 2016 Board Minutes as submitted by RMOUG Secretary Chris Chase. The motion was seconded by Tim Gorman and passed with a unanimous approval from the Directors. Art to post the minutes to the website.
TREASURER REPORT – John Jeunnette
Brief discussion regarding formatting of report.
John Jeunnette motioned, Tim Gorman seconded, to accept the treasurer’s report; and the motion passed with a unanimous approval from the Directors.
PROGRAMS/EDUCATION DIRECTOR – Dan Hotka
Tim Gorman provided an update in Dan Hotka’s absence. Spring QEW is scheduled for May 6th at the Broomfield Oracle campus – the topic is Apex. Currently there are 10-12 registrations. Board members are encouraged to attend and to promote through social media. Board elections will be held at this QEW.
Summer QEW is set for the Denver Aquarium, and the agenda is still TBD.
PRESIDENT – Tim Gorman
Board elections are upcoming and campaign statements are due soon. Some received and some still to come.
Tim welcomed Apurva Panidhar as an at-large board member. Tim Gorman motioned, and Chris and Komal seconded to accept Apurva as an at-large board member. Motion passed unanimously.
Tim provided some updates from Collaborate. First, Tim attended a meeting of the Oracle Global Customer Program (GCP) which covers regional user groups. Board members should register as regional user group leaders (Tim sent a link separately). Tim made contact with the RMUG user group (Quest based) which focuses on JD Edwards, PeopleSoft and E Business Suite. They expressed interest in potentially joining forces and collaborating on local events, etc. And lastly, Kellyn won the Kent Jacobs award – congratulations Kellyn!
Finally, Tim provided a recap of the call with Jim Toft of Edward Jones. A handful of members were able to join the call with Jim, and Tim would like to move forward with getting current funds invested. Tim motioned to hire Jim Toft / Edward Jones to initially manage no more than $50K of RMOUG’s investment account. Chris Chase seconded. Some discussion regarding fees, which were discussed on the call previous call with Jim Toft, and motion revised to cap the investment. Motion passes with unanimous vote of the board.
VICE PRESIDENT – Bob Mason
In Bob Mason’s absence Tim Gorman provided a brief update on the planned trip to Oracle GCP Leadership Council meeting in Chicago.
TRAINING DAYS DIRECTORS – Kellyn Pot’Vin-Gorman
Kellyn provided brief update on TD16 and TD 17. Closing final details on TD2016, and planning and contract from TeamYCC for TD2017 underway.
Kellyn working with next Training Days director to transition the role.
SCHOLARSHIP – Mark James
Discussion regarding distribution of scholarship checks. Is there a concern if there’s an expiration time frame for the checks? Also, should the check be written to both the institution and the student? Discussion also centered on ensuring we are in compliance as a non-profit. Possibly need to modify the scholarship framework to add requirement that the application should include the name of the institution before funds are disbursed.
The deadline for WIT scholarship was April 15th, and we received 5 applications / submissions, and final paperwork is being distributed. Mark is looking for volunteers to assist in reviewing submissions, and Chris, Kellyn, Tim and Komal agreed.
Has SYS scholarship checks been sent yet? There’s a scholarship recipient who wants to use the funds in May, and made an inquiry.
NEWSLETTER – Pat Van Buskirk
Spring 2016 issue delivered and posed to website. Summer issue coming in July. Looking for article writers and reviewers.
SIG DIRECTOR – Kumar Annamnidu
Kumar reported that the Big Data Meetup went well, and he is working with Tim Gorman to try and get the MySQL SIG back up and running. No updates from any of the other SIGs.
Apurva questioned how we can attract more attendees to the SIG meetings, and Komal questioned how the SIGs were decided on? Tim Gorman indicated that SIGs are driven primarily by an interested party to drive the SIG. There was some discussion around these topics. Kumar also mentioned the need for F&B sponsors at the Meetups.
ORALCE LIASON – Ann Horton
All requested website updates have been completed.
III. NEW BUSINESS
Peggy mentioned she will send out information on DropBox fees for non-profits.
IV. NEXT MEETING.
Tim Gorman motioned to adjourn the meeting at 7:19pm and was seconded by Komal Goyal with a unanimous approval by the Directors entitled to vote. The first meeting of next newly elected board will be the 3rd Tuesday of May (May 17th @ 6PM MDT).
There will be no further business, as this meeting was duly adjourned.
Chris Chase
RMOUG Secretary
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