Reading Pride Celebration 2016 10Th Anniversary (2006-2016)

Reading Pride Celebration 2016 10th Anniversary (2006-2016)

Vendor Information

Sunday, July 17, 2016
12 PM to 6 PM
Centre Park, Reading, PA

Thank you for your interest in participating in this year’s 10th Annual Reading Pride Celebration’s Festival. We are pleased and excited to continue to put together this celebration of diversity and equality for the LGBTQ+ community and our allies. We are expecting another record breaking crowd and the entertainment will be continuous on our main stage. A second entertainment stage area will be located in the Food Court for our diners to enjoy the Karaoke Contest. This year we will be having Bingo. We are currently in the process of finalizing this year’s headliner.

VENDOR APPLICATIONS MUST BE SUBMITTED ANDPAYMENT RECEIVED BY SATURDAY JULY 9, 2016

Our Vendors are a very important part of the festival providing information, services and wares to the LGBTQ+ community and our allies. Each year the number of Vendors participating grows with last year numbering at 75, each bringing a uniqueness that captures the interest of the attendees.

What you need to know as a Vendor for Pride prior to the event?

Vendor spaces are assigned on a first come, first served basis. Not all applications may be accepted based on availability of space or conflicting products/services.

Vendors make sure you have proper insurance covering this event (when applicable). Reading Pride Celebration is not responsible for any damages or suits resulting from items sold, vendor’s personal property or actions of vendors participating in this event.

You are required by the City of Reading to obtain a Business Privilege License ($15.00) if you do not already have one for 2015. All vendors must register but only those who sell merchandise or services at the festival must pay for a license. We are required by the City of Reading to submit a listing of all participants to the tax bureau prior to the event to verify proper licensure of all vendors. Register by clicking on the “Forms” icon below printing out the form and mailing it in to the address on the form with $15.00 payment if applicable.

City of Reading Business Privilege License forms for ALL Vendors

Click here for Instructions to Forms!

Food Vendors must have a current City of Reading Health License. If not, one day License coverage is available for an extra fee which is available by registering for it by clicking on the “Froms” icon below printing out the form and mailing it in to the address on the form with $10.00 payment and provide supporting document

City of Reading One Day Health License forms for Food Vendor

The Fire Marshal’s Office of the City of Reading requires all food trucks have hood systems if they are creating grease laden vapors, to include suppression systems. Also if they are preparing food outside, no open flames will allowed under a tent and must have a secured area to cook where the public will not be allowed. If you have any questions you can call Lieutenant Trent Zulick in the office at 610-655-6080.

Reading Pride Celebration holds exclusive rights to vend bottled water. Any vendor selling or distributing bottled water will be asked to abstain from doing so.

What you need to know as a Vendor at Pride the day of the event?

Inclusion - Reading Pride Celebration welcomes participation by all people regardless of age, creed, gender, gender identity, HIV status, national origin, physical or mental development ability, race, religion, and/or sexual orientation and asks all participants to engage in non-discriminating behaviors by respecting all other participants. This is a family event and children are present. Profanity and obscenity is prohibited and violators will be asked to leave. Also, events such as ours may attract protesters and we strongly suggest that no one engage in conversation with them.

Check In - All participants must check in at the registration table. Registration begins at 7:00 am. The registration table will be located at the corner of Centre Avenue and Douglass Street. DO NOT unload your car until you have registered.

Location - At the registration table will be a map of the park with the vendor spaces marked and numbered. You will receive your assigned space when you register. No prior selection or saving of spaces will be allowed.

Unload - You may unload your vehicle on Centre Avenue, Douglass Street or 4th Street. We will have volunteers available to help you carry your wares to your space. Immediately after unloading and prior to set-up, you must move your vehicle. Because of large numbers of vendors and the limited area for unloading, we must move vehicles as quickly as possible so that others may unload without double parking. All unloading must be completed by 11:00 am.

Set Up - Set up your area. If you have rented a table from Reading Pride Celebration, it should already be in your in your designated space. If not, please return to the Registration Table. It is your responsibility to return the table at the close of the day to the Entertainment Tents located by the Main Stage near the Red Cross parking lot. Please be ready for business by 11:30 am, since the Admission Gates open at 12:00 pm. After 11:30 am, please direct any questions or concerns to the Information Booth located at the Inner Circle near the Main Stage.

Note - Vendors may not exhibit and/or sell items of an adult nature. Vendors violating this City Ordinance will be asked to leave and will be reported to the appropriate City Authorities for action in violation of the City Ordinance banning such items at Special Events in a City Park. Nudity is prohibited.

Tear Down - You must stay until the event closes at 6:00 pm. Anyone leaving before 6:00 pm may not be invited back in the future. No adjacent street parking will be allowed prior to 6:00 pm. Please tear down your display and pack up Before You Get Your Vehicle. Hopefully this will minimize parking time and eliminate the need to double-park. Please make sure you take any trash in your area to the nearest trash and/or recycling receptacle.

The above instructions are designed to make this event run as smoothly and safely as possible. We ask that you please follow them so that all may enjoy the day.

Reading Pride Celebration would like to invite our vendors to the Official After Pride Party TBA. The cover charge supports Reading Pride Celebration 2016.

Vendor Application Form for Reading Pride Celebration 2015: The Festival

Prospective Vendors should fill out the Registration Form carefully and completely especially if you have any special requests or if renting tables or chairs from us. Your application will not be processed until full payment is received by check, money order or credit/debit card via PayPal at our website www.readingpridecelebration.org. All vendor fees once accepted are non-refundable unless for some reason the event is canceled by Reading Pride Celebration. Also fees are not refundable if during the festival inclement weather or an emergency forces an early closing. You will receive a confirmation or denial of acceptance via mail, e-mail or by phone prior to the event. Vendor spaces are assigned on a first come, first served basis. Not all applications may be accepted based on availability of space or conflicting products/services.

Demographics:

Ø Company/Organization *

Ø Address*

Street AddressAddress Line 2CityState Zip Code

Ø Phone*

###-###-####

Ø Website*

Ø Contact Person*

Ø Contact Phone*

###-###-####

Ø Contact Email*

Alternate Contact Person*

Alternate Contact Phone*

###-###-####

Ø Alternate Contact Email*

VENDOR SPACE ORDER:

Ø Non-Profit Organization
10’ x 10’ Space with 2 Admission Bands*
Number of Spaces @ $10 each $

Ø For-Profit Company/Organization
10’ x 10’ Space with 2 Admission Bands*

Number of Spaces @ $50 each $

Ø Food Vendor
10’ x 20’ Space with 2 Admission Bands*
1 electric connection (must provide your own appropriate extensions)

Number of Spaces @ $115 each $

Ø Table Rental
1 - 8' x 30" table

Number of tables @ $12 each $

Ø Chair Rental
1 - Metal Folding Chair

Number of chairs @ $2 each $

Ø Additional Wristbands for Vendors only*

1 – Admission Band

Number of Additional Admission Bands @ $4 each $

*All Vendors are given 2 wristbands with registration. If extra wristbands are needed, please order them now to receive the discounted price. Wristbands purchased the day of the festival will be $5 each. All wristbands will be given at the Registration Table the day of the Festival.

Ø Total Vendor Fees

$Dollars

Ø Form of Payment

PayPal (at the end of this form)

Mailed Check

VENDOR SPACE INFORMATION

Ø Is your stand a free standing tent/canopy or self-contained trailer?*

Free Standing Tent/Canopy

Self-Contained Trailer

Neither a Tent/Canopy or Trailer

Ø List Size of Tent/Trailer (if either is being used)

Length in FeetX

Width in FeetX

Height in FeetX

Ø Additional Comments/Space Requests

Ø PRODUCTS/SERVICES TO BE SOLD and/or DISPLAYED (Note: Products of an “Adult Nature” are not permitted to be displayed or sold in Public Parks in the City of Reading according to an Ordinance.)

Vendors Agree to the Following Rules and are Responsible to Inform Participants and or Employees of the Rules

Ø Inclusion

Reading Pride Celebration welcomes participation by all people regardless of age, creed, gender, gender identity, HIV status, national origin, physical or mental development ability, race, religion, and/or sexual orientation and asks all participants to engage in non-discriminating behaviors by respecting all other participants. This is a family event and children are present. Profanity and obscenity is prohibited and violators will be asked to leave. Also, events such as ours may attract protesters and we strongly suggest that no one engage in conversation with them. Please Initial Here*

Ø Insurance Vendors make sure you have proper insurance covering this event (when applicable). Reading Pride Celebration is not responsible for any damages or suits resulting from items sold, vendor’s personal property or actions of vendors participating in this event. Please Initial Here*

Ø Licenses You are required by the City of Reading to obtain a Business Privilege License if you do not already have one for 2015. All vendors must register but only those who sell merchandise or services at the festival must pay for a license. We are required by the City of Reading to submit a listing of all participants to the tax bureau prior to the event to verify proper licensure of all vendors. In addition, Food Vendors must have a current City of Reading Health License. Both Licenses are available through the City of Reading and not through Reading Pride Celebration. Please Initial Here*

Ø Dress Code and Festival Image

Nudity at a public event is against Pennsylvania law and will not be tolerated. All vendors must be compliant with Pennsylvania obscenity laws. As the organizing committee, we reserve the right to remove anyone from the festival that is not conforming to our reasonable restrictions in their manner of dress. We further reserve the right to prohibit the display of any signs, articles or products that, in our opinion, are not in keeping with the desired image, nature and character of the festival as a family event. We have the legal right to control the desired image of our event and to report any violations of ordinances to the proper authorities which may result in asking the vendor to leave and possible legal action by the authorities. Please Initial Here*

Ø Festival Setup/Breakdown Festival setup begins at 6 AM on Sunday and ends at 11 AM. All vendors must check-in at the vendor table at Centre Avenue and Douglass Street, the main entrance to the festival. Late arrivals will have to check-in at the Reading Pride Celebration booth at Centre Court near the Main Stage. Food vendors arriving after 11 AM may be denied access to the Food Court due to fencing having to be erected after that time. Food trucks with trailers may be asked to unhitch and park the truck outside the Food Court to allow for additional space in the Food Court. Those with hitches will want to arrive prior to 11 AM to allow for time to unhitch.
Vendors are responsible for the setup, clean up and breakdown of their own area in a timely and orderly manner. Vendors must cooperate with each other and respect the integrity of Centre Park and surrounding neighborhood. All vendors are responsible to clean up any trash in the vicinity of their vendor location or associated with their vendor activities.
Vendors who remove and/or damage Pride Festival property (including fencing) without the approval of the Reading Pride Celebration Executive Committee will be asked not to return as a vendor in the future. Please Initial Here*

Ø Vendor Cancellation Policy Vendor cancellations are considered on a case-by-case basis. No fees or charges will be refunded to vendors who fail to arrive prior to the festival setup deadline or no showed at the Festival. Please Initial Here*

Ø Festival Cancellation/Early Closure Policy Reading Pride Celebration reserves the right to cancel an event due to low enrollment or other circumstances if it is deemed that we would not be able to have a successful event. If we cancel the event, registrants will be offered a full refund. Registrants will have the option to either receive a full refund or transfer registration to the same event at the new or future date. No refunds will be made available in the case of an early closure of the event due to inclement weather and/or emergency.