Troop 75 Pancake Breakfast Fundraiser 2015
Why do we have a fundraiser?
The fundraiser promotes the opportunity for all the scouts and their families in Troop 75 to work as a team to raise funds to pay for equipment, awards, insurance and other Troop expenses. Our goal for 2015 is to raise $13,000. Our average over the past 3 years has been $15,000.
What is the fundraiser?
This is our only major fundraiser that requires mandatory participation for the year. Troop 75 will be hosting a Pancake Breakfast which will take place on Saturday, December 5, 2015 from 7:00 am to 12:00 pm in the Activity Center of Good Shepherd Lutheran Church in Naperville. We have typically served from 800-1000 people within the 5 hour window.
How will the fundraiser be successful?
The fundraiser will be successful if we receive participation from each scout and his family in selling tickets and working at the pancake breakfast.
Expectations of the scouts
Based on information from the past eight years of Pancake Breakfast ticket sales and donations, the troop should be able to achieve its goal when each scout participates in a minimum of four selling sessions which consist of:
· 4 Selling Sessions are required for each Scout.
· A minimum of 2 Group selling sessions of door-to-door ticket sales organized by the troop on Saturdays in the weeks leading up to the pancake breakfast.
· Friends & Family individual selling sessions which consist of a minimum of $50 in sales and donations per session. These include door-to-door sales in the scout’s neighborhood. If your scout will be selling in your subdivision, please inform the Pancake Breakfast Co-chairs as soon as possible so we can avoid selling to the same homes. Also included in friends and family sales are income from sales of sponsorship ads for the breakfast. Due 11/24/15.
· Any scout that reaches $400 in sales has satisfied his selling session commitment.
It is mandatory that each scout needs to work the day of the Pancake Breakfast from 6:00am until around 1:00pm when cleanup is complete. (Other wise re-charter fees will be affected)
Expectations of the parents
Parents are expected to be drivers for at least one Group selling session. Drivers are required to complete Youth Protection before driving.
One parent from each scout’s family is required to work at the Pancake Breakfast from 6:00am until 1:00 pm when clean up is complete.
Are there any exceptions for scouts or parents unable to fulfill the expectations?
If there is a reason a scout or parent cannot fulfill the requirements, please contact the Pancake Breakfast Chairman to determine an alternative service can be provided.
What is a Group Selling Session?
A group selling session is a 3 hour period where a minimum of two scouts with a parent driver sell door-to-door in an assigned neighborhood. Scouts must be dressed neatly in their Class A uniforms. All group selling sessions start in the church parking lot. Parents will drive scouts to the assigned areas (maps to be provided) where the scouts will sell during that session. The parent driver watches the scouts from their car as the scouts sell tickets door-to-door. Scouts are not permitted to enter any households for any reason and they cannot accept any food or drink.
All sessions are scheduled in advance with sessions available on Saturdays starting at 9:30 AM and 1:00 PM. Signup will be done via Sign up Genius Website for both scouts and parent drivers.
When are group selling sessions?
20 group selling sessions will take place on 10 weekends beginning Saturday, September 19th through Saturday, November 21st. Morning sessions run from 9:30am to 12:30pm, afternoon sessions from 1:00pm to 4:00pm. Sign-up via Sign up Genius for “Group Selling Sessions” and a sign sheet for “Pancake Breakfast Day Parent Volunteers” will be available at Tuesday meetings.
What do the troop families get in return?
Team-building and camaraderie will be achieved between all scouts and their families.
As an incentive each week the top seller from that weekends Group sales will earn the right to a “late start” on the day of the Pancake Breakfast. The scout and parent will be able to sleep in and arrive at the breakfast at 8:00am. The winner is the Scout with the highest earnings for a given session. A scout is not able to combine am and pm.
On the morning of the Pancake Breakfast all scout and family participants will receive a complimentary breakfast at 6:00am.
Each scout who participates in the fundraiser will receive 20% of his first $200 in ticket sales in his scout account and he will receive 40% of sales above the first $200 in his scout account.
Scouts who do not fulfill the participation requirements will have More Expensive recharter fee for 2015-2016. $35.00 for Scouts that fulfill their requirements and $160.00 if NOT.
If troop finances permit, the Troop 75 committee may make a reduction in the 2014-2015 recharter fees for those scouts who participated in the fundraiser. Scouts who have not participated will not receive this benefit.
What do we do on the day of the pancake breakfast?
On the day of the breakfast, all scouts and at least one parent from each family arrive at the church at 6:00 AM. We start preparing food and feed all volunteers before opening the breakfast to customers at 7:00 AM. During the pancake breakfast, parents are responsible for all food preparation and scouts serve food and clean tables.
Parent Volunteer Opportunities – Pancake Breakfast Day Positions
Kitchen
· Pancake Mixers- mix pancakes with mud paddles and drill
· Pancake Flippers/Chefs-make pancakes on large grills (Troopmasters)
· Sausage Bakers-place pre-cooked sausage on cookie sheets and heat them in the ovens
· Coffee Makers-make coffee in medium-size coffee makers
· Food Trackers-keep track of food and get additional food if needed.
· Pancake & Sausage Servers- place pancakes and sausages on platters for the scouts to take to the tables
· Coffee & Juice Servers-a serving table will be available for the customers to pick coffee, juice and milk. Due to risk of getting burned, scouts are not allowed to serve drinks (including juice and milk).
· Syrup Re-fillers-refill syrup bottles at syrup station
· Kitchen Floaters- help in whatever needs to be done
Floor
· Ticket Tables-collect tickets and keep track of number of customers
· Floor- help the scouts clean and reset the tables especially during rush times
· Greeters- welcome customers
Cleaning up will be everybody’s job!
We will also need help for set up on Friday, December 4, 2015 in the Activity Center at Good Shepherd Lutheran Church to decorate the room and set up the tables and chairs. The more help we have that night, the earlier we will all get home. Time to be determined closer to date.
To make this fundraiser a success, we hope that families do not consider this an optional event and that all families (not just a few) will work together as a team to support Troop 75.
If you have any questions, please call the Pancake Committee Adult Chair.
Thank you for your Support