(Competitive Solicitation # and Title)
Evaluation Committee Meeting
Meeting Date & Time: / (Insert date and time)
Attendee / Position / Department / Role
(Insert the name of each participating individual in attendance) / (Insert title of the individual) / (Insert FIU department for the individual) / (Insert the role of the individual within this process)
Meeting Notes
Introduction/Objective of Committee: /
  • (Outline the points discussed in relation to the overall objective of this committee, the objective of this meeting and any other pertinent details outlined at the onset)

Purchasing Process: /
  • (Outline the main points of the Purchasing process as outlined by the Purchasing representative facilitating the meeting)

References: /
  • (Outline the feedback provided for each vendor by each reference as discussed by the committee - this may not be applicable for all evaluations)

Evaluation – First Criterion: /
  • See attached score sheet for figures.
  • g/iagiaHg/liag/iaglihzdl/hf/lDSGZHa/lzh(Outline the first evaluation criterion)
  • (Outline pros and cons, positives and negatives discussed by the committee for each vendor in relation to this evaluation criterion and outline any reasons cited for the scores allocated to each vendor for this criterion)

Evaluation – Second Criterion: /
  • See attached score sheet for figures.
  • (Outline the second evaluation criterion)
  • (Outline pros and cons, positives and negatives discussed by the committee for each vendor in relation to this evaluation criterion and outline any reasons cited for the scores allocated to each vendor for this criterion)

Evaluation – Third Criterion: /
  • See attached score sheet for figures.
  • (Outline the third evaluation criterion)
  • (Outline pros and cons, positives and negatives discussed by the committee for each vendor in relation to this evaluation criterion and outline any reasons cited for the scores allocated to each vendor for this criterion)

Evaluation – Fourth Criterion: /
  • See attached score sheet for figures.
  • (Outline the fourth evaluation criterion)
  • (Outline pros and cons, positives and negatives discussed by the committee for each vendor in relation to this evaluation criterion and outline any reasons cited for the scores allocated to each vendor for this criterion)
  • (Add or remove rows to include more or less criteria as needed)

Conclusions and Recommendations: /
  • (Outline the conclusions reached by the committee, specifically, include a clear statement outlining the committee’s final recommendation)

Contingencies (if any): /
  • (Outline any contingencies and/or conditions tied to the committee’s recommendation)

Handouts/Documentation Shared: /
  • (Outline any documents that were given out to the committee as part of the evaluation process and attach a copy to these minutes)

Purchasing Services

Evaluation Committee Meeting Minutes Template

03.13.2013