UNDERGROUND LOCATION COMPANY
IOWA ONE CALL
Minutes of the Board of Directors and Officers
Sheraton West Des Moines
April 24, 2014
Participating Directors
Dan Childers (Interstate Communications)
Ed Greiner (Interstate Power & Light)
Curt Hodges (Mediacom)
Leon Hofer (Iowa Network Services)
Dan Klopfer (Des Moines Water Works)
Brian Mueller (Enterprise Products)
Greg Pavelka (East Central Iowa REC)
Mick Secory (United States Infrastructure Corp)
Bart Weller (Clive Public Water Works)
Ross Wendell (CenturyLink)
Mike Wildung (Central Iowa Water Association)
Paul Wiegand (Iowa State University)
Participating Officers
President: Terry Fox (MidAmerican Energy Company)
Vice President: Steve Stone (Black Hills Energy)
Secretary/Treasurer: Charles Bruggemann (Windstream)
Chairman: Neal Drefke (Spencer Municipal Utilities)
Officers & Directors Absent
John Barber (Snyder & Associates)
Additional Participants/Guests
Ben Booth (Walter & Associates)
Mark Erpelding (Erpelding Excavating Enterprise)
Brian Hanna (United States Infrastructure Corp)
Jim Holzer (One Call Concepts)
Shelby Kraus (Amperage)
Shellie Petek (Walter & Associates)
Tracy Pratt (Amperage)
Bryon Stilley (Chariton Valley Electric Coop
Stephen Stonebraker, Walter & Associates
Don Stursma (Iowa Utility Board)
Jim Thebeau, Amperage
Craig Walter (Walter & Associates)
Call to Order
A quorum was confirmed and President Fox welcomed attendees.
Approval of Consent Agenda
MOTION made by Brian Mueller and seconded by Leon Hofer to approve consent agenda. All in attendance voted in favor. Motion carried.
Approval of Minutes
MOTION made by Leon Hofer and seconded by Charles Bruggemann to approve the agenda March 6 & 23, 2014 meeting minutes. All in attendance voted in favor. Motion carried.
Financial Report
Charles Bruggemann reported that the March financial report will be sent out Friday, April 25, 2014.
Excavator Safety Awareness Program Report
Brian Mueller reported that final Ag meetings with Iowa Pipeline Association (IPA) are complete and results were disappointing. Joint committee meeting held with IPA to discuss concerns. In 2015 meetings will all be held at noon, not breakfast or dinner time. Mr. Mueller reported 99 meetings take place in January and February each year for all personnel that work in the fields. The goal is to access farmers through existing meetings.
Mr. Mueller reported that IOC will be in two locations at the 2015 Iowa State Fair, either partnering with MidAmerican Energy Company or Alliant’s booth to promote Iowa One Call.
Brian Mueller reported that WMT Radio has a large Ag Program in Cedar Rapids, Spencer and Cedar Falls where IOC will plan to have a presence. President Fox asked if IPA is assisting with costs and Brian Mueller responded they contributed $8,500 in 2014.
Advertising Report
Ben Booth reported that the committee will meet following the board meeting while Amperage is in attendance to work on the 2014 advertising campaign. Mr. Booth reported that social media campaign done in 2013 with advancement to internet search engines, Google ad word program and homeowner focused. The Advertising Committee will work with OCC (One Call Concepts) on encoding. Mr. Booth reported on the TV spot shared at the annual meeting was a rough draft that will be critiqued then sent out to the media. Funds are available in the budget to do more IOC promotions.
Charles Bruggemann reported that in Missouri the DOT is promoting 811 on their signage and recommended that staff contact the Iowa DOT.
State of the Art Report
Bart Weller reported that the committee met last week and discussed turning the ticket check system back on. The committee reviewed some issues to correct. OCC will update and get the system ready to turn back on. There is a new URL application. Board member CDC codes, manual with tip sheet to distribute and new hotline number. Ben Booth will revise the Excavator Manual text with new law changes. Ben is working with Jim Holzer on an online tutorial manual to be available mid-May 2014. The website will be moving from Webspec Design to OCC soon.
Mark Erpelding asked how does he assure lines hit are abandoned? Bryon Stilley responded many abandoned line are not tracked. Ross Wendell recommended whenever lines are hit to call it in and report the hit.
Legislative Report
Leon Hofer recognized Craig Walter and his lobbying efforts and all the work that goes on behind the scenes. Discussion took place on how to socialize the code changes to the members. Ben Booth reported he is working on a communication packet that will be sent to the members that will include overview, links, updated Excavator Manual (including new section containing only the new changes), user tip sheet and URL with tutorial. The ITIC software could include a flashing message with bullets on changes, or “click here” for new codes. Jim Holzer reported a message could be added to the phone system so when callers call in they are forced to hear the message before proceeding. Curt Hodges inquired on paper tickets which Jim Holzer responded he will investigate. Ed Greiner encouraged that we over communicate the message. Board members will receive a Q&A section to review of the new Excavator Manual prior to printing. Draft for approval will be emailed to the STOTA Committee by May 5, 2014. The SOTA Committee will review and approve the final version which should be print4d by mid-May.
MOTION made by Dan Klopfer and seconded by Neal Drefke allowing the SOTA Committee to finalize tip sheet documents. All in attendance voted in favor. Motion carried.
Administrative Update
Craig Walter reported that he will meet with the three new board members prior to the June 13th meeting.
June 12 & 13, 2014 Summer Retreat in Davenport - golf and dinner on the 12th and board meeting with tour of the Call Center on the 13th. Four North Dakota board members will be joining us to visit the One Call Center. Iowa takes calls for North Dakota and will be good opportunity for them to visit the Call Center.
One Call Concepts Report
Jim Holzer reported that OCC will host the Technology Meeting October 2 & 3, 2014 in Seattle WA at the Fairmont Olympic Hotel.
Adhoc CGI/IOC Report
Stephen Stonebraker reported that the committee will set meeting dates to plan for 811 Day at Principle Park with Iowa Cub. CGI is teaming with IOC on ESAP. IOC is covering the cost of the motivational speaker ($4,433) at the CGI Summit will be held April 29 & 30, 2014 at the IMU Building in Ankeny.
Ben Booth reported he will participate as a monitor at the Summit holding a Legislative Round Table session.
Election of Officers
Chairman – Terry Fox
President – Steve Stone
Vice President – Charles Bruggemann
Secretary/Treasurer – Brian Mueller
MOTION made by Leon Hofer and seconded by Dan Childers to approve the officer slate. All in attendance voted in favor. Motion carried.
Board Member Comments
· Dan Klopfer thanked the Admin staff for presenting the board packets.
· President Stone requested committee reports be provided to the Admin office timely so they can be included in the board packets.
· 24 month calendar being developed listing future meetings.
· Charles Bruggemann reported DOT signs in Missouri include 811 and suggested we investigate doing in Iowa.
Adjourn
MOTION to adjourn made by Terry Fox and seconded by Curt Hodges. Motion carried.