Appendix I

Risk Assessment Matrix

Location / Date of Assessment
Assessment No.
L = Likelihood / S = Severity
1 / Unlikely / 1 / Superficial Injury / 1-3 / Low / No Action
2 / Possible / 2 / Minor Injury / 4-9 / Med / Monitor
3 / Probable / 3 / Over 7 Day Injury / 10-15 / High / Take Action
4 / Highly Likely / 4 / Major Injury / 16-25 / Stop Action
Imediately
5 / Will Occur / 5 / Fatality

Lockdown/HAZMAT Risk Assessment

INFORMATION
Location
Address
Postcode
Main Contact
Main activity of Site/Building
List departments, including Multi-occupancy/Tenancy
THE RISK
In terms of High, Medium or Low
External Risks (Power station, prisons, nuclear power plants / RISK
Internal Risks (Hostages major spillages, fire, major crime / RISK
THE ESTATE
Brief description of site/buildings to include:
  • Use of buildings
  • Height
  • Construction
  • Basic shape
  • Conditions
  • Levels
  • Access to the building

Describe landscape
Describe boundary and perimeter
List neighbouring land issues and type (residential, industrial or recreational)
Security lighting
List areas of concern.
Local road access.
Public transport access
Traffic movement around site.
Clear signed including clear directional information to key areas.
LIGHTING / RISK
Are all security lighting facilities working?
Is external security lighting sufficient for:
  • Car parking
  • Paths
  • Main entrances
  • Side entrances
  • Alcoves and vulnerable areas

Are PIR /Proximity lighting systems working?
Light fittings shall be vandal resistant and easily maintained?
SERVICES
Resources, Architect Plant
Air Conditioning facilities.
  • Where controlled from?
  • Maintenance responsibility
  • How quickly can it be turned off?

Does the unit have a natural ventilation system?
Can this be zoned?
How is the building powered? Location of switchboard/ Reception? How is this assessed?
Do you require a key to access it?
Location of water mains
FIRE
Resources: architect services and facilities plans
What override systems are in place?
Number of fire zones.
Describe fire zones.
Location of fire panel?
CONTROL OF ACCESS
Resources: architect services and facilities plans / RISK
Doors
When are main doors locked?
Describe types of lock.
How are secondary doors (e.g. fire) locked?
Describe types of locks.
What is the state of repair of doors and door fittings?
Do local procedures ensure staff secure doors at night?
How often is combination settings changed? (ideally off site)
Where are spare details of the settings
Logged? (Ideally off site)
Key/Fobs/Settings Controls / RISK
How are keys/fobs issued and recovered against a signature?
Is a key/fob list regularly maintained?
Does the site/unit/ward have a key/fob safe with a digital locking or tumbler device?
How many sets of keys are?
Where are spare sets located? (ideally remotely)
Windows / RISK
Describe type of windows (e.g. pane, louver)
Can all windows be locked?
Are the current locks adequate?
Do windows have opening restrictors?
Are the current restrictors serviceable?
Are windows and fittings in good repair?
Is the glass of adequate security type?
CLOSED CIRCUIT TELEVISION (WHERE APPLICABLE)
Resources: CCTV Plans
Supplier
Provider
List cameras and image range
Location of CCTV monitoring area:
INTRUDER ALARMS ETC (WHERE APPLICABLE)
Resources: Alarm/Intruder Detection Plans
Supplier
Provider
Monitored by:
  • Which buildings are alarmed?
  • How are they managed?
  • How are they activated?
  • Location of override panel.

Show zones
GENERAL MATTERS
Critical Assets / RISK
Medical Gases
How stored?
How secured?
How often delivered?
Describe Catering Deliveries
Laundry
Pharmacy /Medication
Describe Laundry Deliveries
Describe Medication Deliveries
Location of PPE equipment
How are CD and prescriptions secured?

Appendix I

POST LOCKDOWN / HAZMAT EVALUATION TEMPLATE

Question? / Yes / No / Action(s)
THE LOCAL LOCKDOWN POLICY
Did the local Lockdown alert system work?
Where all appropriate individuals informed?
If so, how long did take for them to receive the information?
Was the sequence for closing door/windows correct?
If appropriate, were cordons set up in the correct order?
During the Lockdown, was communication received quickly enough?
Was the communication between Gold, Silver and Bronze command adequate?
During the activation stage, were outcomes achieved?
During the development stage, were outcomes achieved?
During the maintenance stage, were outcomes achieved?
During the stand-down stage, were outcomes achieved?
Throughout the lockdown, were business continuity arrangements satisfactory?
Question? / Yes / No / Action(s)
SECURITY FACTORS
Was an alarm system activated at the onset of the lockdown?
Did it work effectively?
Did all of the locks function? Were all of them appropriate for the lockdown (for example, in terms of strength?)
Where appropriate, did all of the external doors lock?
Where appropriate did all of the internal doors lock?
If appropriate, were any windows locked during the
Question? / Yes / No / Action(s)
Lockdown? If so how effective was this?
Were all identified access and egress points secured?
If appropriate, could corridors be secured?
If it was a manual lockdown, was the site, building secured?
If an access control system was used, was the site/building locked down?
Were there any breaches in the lockdown? If so, where were they and were contained?
Did security lighting support the Lockdown? If so how?
If appropriate, was the car parking areas secured?
Where cordons established? If so were they maintained?
Were safety and control zones established? If so, were they maintained?
If appropriate, during the Lockdown, was the air conditioning system successfully turned off?
Question? / Yes / No / Action(s)
WORKFORCE
Did all staff collect their action cards?
Did the action cards reflect the staff roles during the Lockdown?
If so do they need to be revised?
Where appropriate, were the supporting Lockdown resources easily accessible?
Did everyone collect their supporting Lockdown resources?
Were all resource in the correct working order?
Did staff take up their Lockdown location position in the agreed timeframe?
Was there adequate number of staff to achieve the Lockdown? If not, how many extra staff will be required? Where they be sourced?
Did all staff in Gold, Silver and Bronze command work to their correct remits?
Were communications appropriate? For example, were communications sent to the right people at
Question? / Yes / No / Action(s)
The right time?
If appropriate, could all staff use their radios?
Was joint working between internal and external stakeholders achievable?
Were there any crowd management issues? If so what was the role of the staff in managing these?
During the lockdown, did staff consider their own resilience?
Has a staff de-briefing session been arranged to discuss their roles during the lockdown?