Asia CupStage 1 - 2017

World Ranking Tournament

New Delhi, India

January 31–February 6, 2017

December 22, 2016

To:

President/Secretary General

All World Archery Asia Members

Dear friends

It is a matter of great pleasure and honor that Archery Association of India has been given the unique privilege to host the ‘Asia Cup’, Stage I by World Archery Asia, which will be organized at New Delhi from 31stJanuary to 6th February, 2017.

This event has been given the status of‘World Ranking Tournament’ by World Archery. World Archery rules would be followed in conducting both Recurve and Compound events.

On behalf of Archery Association of India, we extend our warm invitation to your Association to participate in this event.

Please find enclosed the necessary documents of registration for this event. Please return the completed forms to the OC before the deadlines. For any information/clarification which may be needed in this regard, please be free to contact us.

Summary of deadlines:

  • Preliminary Entries (Using WAREOS)31 December 2016
  • Final Entries (Using WAREOS) 20 January 2017
  • Hotel Reservation Form31December 2016
  • Transportation Form 31December 2016
  • Visa Support Form31December 2016
  • Final Hotel Reservation Form & Payment Form20January 2017

We look forward toyour active participation and utmost cooperation to make this event a memorable one.

Best wishes and warm regards,

TARLOCHAN SINGH

ACTING PRESIDENT

Countries Invited

  • All World ArcheryAsia MemberAssociations

Rules

  • World Archery outdoor target archery rules will apply

Venue

  • DDA Yamuna Sports Complex, Surajmal Vihar, Delhi, India

Preliminary Programme

31st January, 2017 Arrival of Participants

Practice Field Open

1st February, 2017

Archery Field, Yamuna Sports Complex

09:00 – 12:00Opening Ceremony,Official Practice & Equipment Inspection

Team Managers Meeting

14:00 – 14:303 Practice ends immediately followed by Qualification-RM, RW,CM&CW

14:30 – 17:00Qualification Round-RM, RW,CM & CW

2ndFebruary, 2017

Team Matches

09:00 – 09:152 Practice ends – CM & RW

09:15 – 09:451/8 Elimination – CM & RW

09:45 – 10:002 Practice ends – RM & CW

10:00 – 10:301/8 Elimination – RM & CW

10:30 – 10:452 Practice ends – RM, RW, CM & CW

10:50 – 11:201/4 Elimination – RM, RW, CM & CW

11:20 – 11:50Semi – Final – RM, RW, CM & CW

Mixed Team Matches

14:00 – 14:152 Practice ends – RX & CX

14:15 – 14:451/8 Elimination – RX & CX

14:45 – 15:151/4 Elimination – RX & CX

15:15 – 15:45Semi-Final – RX & CX

3rdFebruary, 2017

Individual Matches

09:00 – 09:152 Practice ends – CM & RW

09:15 – 09:551/32 Elimination – CM & RW

09:55 – 10:102 Practice ends – RM & CW

10:10 – 10:501/32 Elimination – RM & CW

10:55 – 11:052 Practice ends – CM & RW

11:05 – 11:451/16 Elimination – RM, RW, CM & CW

14:00 – 14:152 Practice ends – RM, RW, CM & CW

14:15 – 14:551/8 Elimination – RM, RW, CM & CW

15:00 – 15:401/4 Elimination – RM, RW, CM & CW

15:45 – 16:15Semi-Final – RM, RW, CM & CW

4thFebruary, 2017

Compound Team Final

09:00 – 09:20Bronze Medal Match – CX

09:20 – 09:40Gold Medal Match – CX

09:50 – 10:10Bronze Medal Match – CW

10:10 – 10:30Bronze Medal Match – CM

10:40 – 11:00Gold Medal Match – CW

11:00 – 11:20Gold Medal Match – CM

Compound Individual Final

14:00 – 14:20Bronze Medal Match – CW

14:20 – 14:40Bronze Medal Match – CM

14:50 – 15:10Gold Medal Match – CW

15:10 – 15:30Gold Medal Match – CM

5th February, 2017

Recurve Team Final

09:00 – 09:20Bronze Medal Match – RX

09:20 – 09:40Gold Medal Match – RX

09:50 – 10:10Bronze Medal Match – RW

10:10 – 10:30Bronze Medal Match – RM

10:40 – 11:00Gold Medal Match – RW

11:00 – 11:20Gold Medal Match – RM

Recurve Individual Final

14:00 – 14:20Bronze Medal Match – RW

14:20 – 14:40Bronze Medal Match – RM

14:50 – 15:10Gold Medal Match – RW

15:10 – 15:30Gold Medal Match – RM

6th February, 2017 – Departure of Participants

Note : This preliminary program could be changed slightly according to number of participants. All changes will be published and distributed to all participants in good time.

Entry Fee

  • No Individual and Team Entry Fee would be charged.

Preliminary and Final Registration

No entry forms will be available for registering to this event. All registration process has to be done using the World Archery Online Registration System (WAREOS):

A maximum number of 4 athletes per country (host country included) are allowed to be registered into each category of the event. Preliminary entries have to be done using the WAREOS, V2.

In order to use WAREOS, please login on with your Username and Password assigned by World Archery. After entering the WAREOS, please go to "Online Registration" and register your archers for this event. A "WAREOS User Manual" can be downloaded in PDF format (English) from the same website.

For any questions regarding the WAREOS, please contact Mr. Jae Kyung Lee Email: .

Starting date for online registration with WAREOS is 20 December 2016

End of Preliminary registration: 31December2016

End of Final registration: 20 January 2017

We earnestly look forward to the active support of our member associations to participate in this Asia CupStage I – 2017 World Ranking Tournament, and awaiting your confirmation soon.

Accommodation & General Information

The official Hotel isThe Leela Ambience Convention Hotel, afive star hotel which is very close to Yamuna Sports Complex,Delhi.

  • Tariff

Double roomper night-US $ 75 per head

Single room per night-US $ 90

  • The accommodation cost will include breakfast, lunch and dinner.
  • Reservations should be made before 31 December 2016
  • Final Hotel Reservation, Transportation Forms: 20 January 2017.
  • To confirm the reservation, a 50% deposit of the total amount is required to be bank transferred to the OC before 31 December 2016. All outstanding balances are to be paid, in full by 20 January 2017.
  • Reservations after this date will be considered only according to availability.
  • Please complete all the necessary forms and arrange full payment for accommodation by the deadline given.
  • All participants should book their accommodation through the LOC. Participants that do not book their accommodation through the LOC, will not be entitled to get transportation.

Transportation

  • On Arrival, Transportation will operate from Indira Gandhi International(IGI) Airport, Delhi to Hotel from 30th to 31stJanuary, 2017.
  • On Departure, Transportation will operate from Hotel to Indira Gandhi International (IGI) Airport from 6th to 7thFebruary, 2017.
  • Local transportation will be available between official hotel, competition/practice venue.

Training

A training field will be available starting from 30 January 2017. The training field is adjacent to the competition field.

Weather

The general weather condition during the month of February at Delhi is expected to range fromMin – 7°C to Max – 22°C.

Flag

Kindly carry two flags and National Anthem of your country while coming for participation.

Location

IGI Airport to Hotel (26.3 Km)

Hotelto Competition Venue(1.6 Km)

HOTEL RESERVATION FORM

Country/Team from: ______

Number of Rooms:

Single:
Double:

Do you require a room for a disabled team member? YesNo

If yes, please specify:

______

Do any of your team members have dietary requirements or allergies such as, vegetarian, nut allergies or gluten free etc. Yes No

If yes, please specify:

______

Date: ______

Signature of President / Secretary General:

______

PLEASE RETURN THIS HOTEL RESERVATION FORM TO LOC BEFORE
31 December 2016by email to:

TRANSPORTATION FORM

Country/Team from: ______

Number of passengers: ______person/s

Arrival information

We will arrive by plane:

Airport: ______Flight No: ______

Date: ______(DD/MM/YYYY) Arrival Time: ______

We will arrive to Delhi by: ______

______

Departure information

We will depart by plane:

Airport: ______Flight No: ______

Date: ______(DD/MM/YYYY) Departure Time: ______

We will depart Delhi by: ______

______

Date: ______(DD/MM/YYYY)

Signature: ______

President / Secretary General MA: ______

PLEASE RETURN THIS TRANSPORTATION FORM TO LOC BEFORE
31 December 2016by email to:

FINAL HOTEL RESERVATION & PAYMENT FORM

Personal Details Women Men

Name of Member Association: ______

Country / Region: ______

Contact Name: ______

Telephone: ______E-mail: ______

Hotel Accommodation

Hotel(*****)

Single -90 USD

Double/Twin - per room per head USD 75

Please reserve the following:

______SINGLE ROOM from ______to ______2017

______DOUBLE/TWIN ROOM from ______to ______2017

______TOTAL ROOMS

Flight Details

We will arrive/departure to/from ______International Airport by plane.

Or we will arrive/depart to/from Delhi by other means. Please indicate ______

Date of Arrival ______

Time ______Flight ______

Date of Departure ______

Time ______Flight ______

Accommodation Payment

ROOM TYPE AMOUNT OF ROOMS NIGHT RATE P/N TOTAL RATE

______= ______

Single: ______x ______x = ______

Double: ______x ______x =______

TOTAL ACCOMMODATION AMOUNT ______

BANK INFORMATION

BANK: ANDHRA BANK

ADDRESS: SPORTS AUTHORITY OF INDIA

BUILDING, C G O COMPLEX

NEW DELHI - 110003

BANK ACCOUNT HOLDER NAME: ARCHERY ASSOCIATION OF INDIA

ACCOUNT NO: 108510011002473

IFSC CODE :ANDB0001085

MICR CODE : 110011015

SWIFT CODE : ANDBINBB

NOTE: ALL PAYMENTS SHALL BE MADE IN USD

_ By BANK TRANSFER or

_ By CASH upon arrival.

All bank charges will be paid by the participants.

CREDIT CARDS or TRAVEL CHECKS will not be accepted.

PLEASE RETURN THIS HOTEL RESERVATION FORM TO LOC BEFORE
20JANUARY 2017by email to:

Visa Support Form

All participants who need entry visa to India, are kindly requested to fill in the Visa Support Form andwith Copies of passports(in soft form)send them back to the Organizing Committee as soon as possible but no later than 31 December 2016.

S.No. / Name / Father’s
Name / Date of Birth / Place of Birth / Nationality
& Passport No. / Date of Issue / Place of Issue / Date of Expiry / Address

DDA Yamuna Sports Complex, Gate No.2, Near Archery Ground, Surajmal Vihar, Delhi-1100 92

Ph. :+91-11-22146057; Email id : ; Website:

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