BIRCHVIEW DUNES ELEMENTARY SCHOOL
SCHOOL COUNCIL MEETING
OCTOBER 3, 2016 @ 6:00PM
MINUTES
Present: Jodi Baldwin, Victoria DiBiase, Cheryl McNally, April Gennings, Darlene Schwann, Joanne and Hrvoje Pavlovic, Brett Bartle, Stephanie David, Carrie Pyatt, David Strudwick, Jane Flindall,Theresa Lawrence, Meredith DeGagne, Lyene Dunlop, Karen Jakubos, Krista Dawson (Boston Pizza), Mark McCain,
Regrets: Gabby Vetro, Kelly Cox
Call to order – Victoria DiBiase
Krista from Boston Pizza (April asked her to come in to give us information) - 3 main fundraising opportunities
1) Booster night - they give venue to host event - we sell tickets ($20 10 and 10). Works well because you know you are going to get half of the sales. Can add 50/50 draws, silent auctions or raffles. Some successful, some flops. Takes work to organize.
2) Celebrity servers - fun for students. They serve with BP servers. You get 10% all food sales between 5-8pm. They prefer a reservation sheet so kitchen isn’t overloaded. 15min - 30 mins. Ask for reservation list 3 days in advance. **Many times parents may go in and hope their kids will be serving them but this doesn’t always happen - please warn parents.
3) Lunch program - pizza and snack foods OR a BP mini menu. They get a drink and dessert as well. There is a kickback for the amount of sales. All foods are preordered. Pricing dependent on situation - would have to sit with manager to quote. 10 days’ notice required to prepare.
Also nice for classes and teachers…
Free tours - can make a pizza for lunch - one class at a time - 1 adult for every 8 children.
Awards and initiatives - would like to give free kids meals for teachers for awards in the classroom.
Any questions, please contact Krista or Chris Channing (GM) @ 705-429-8646
MEETING MINUTES
1. Call to Order - Victoria
2. Review and acceptance of previous meeting minutes - motioned by Lyenne and seconded by Darlene
3.12 members - will review suggested guidelines and look into establishing our own bylaws as other schools have done
4. Old Business (updates)
Health and Wellness Night - Oct 20 2016 Doors open at 1730 - Rob and Mark have been reaching out to different agencies and groups and have a number that have replied back and will set up booths to share with community members. New path, SMDHU, Guest speaker - Crystal Bell MSW - confirmed -she will be speaking 6:30-7:30. Objective of night is to let the community know what is available. All agencies will bring giveaways. Also will contribute to our display of brochures in the front office. Child care - how can we organize this? Maybe Grade 9’s who need volunteer hours. Fayssoux Bombardier MSW teaches a mental health first aid course - Jane will ask her to contact Mark. Refreshments available. Door prizes - $250 gift card to great wolf lodge. Attendance is mandatory to win a prize.
Ladies Night - Brett Bartle - 11 vendors that have paid for tables. Gabby spearheading door prizes. Hoping to do classroom baskets. Mark will alert all divisions and ask teachers for suggestions for themes. Had ladies night meeting and were hoping to borrow some money to purchase big ticket items to draw people in (i.e. a big lego set for a boy’s gift). Also talking about doing a daycare that night in one of the kindergarten rooms - 2 hour max. Maybe a $1-2 donation per child. We will be pre-selling tickets this year. They would like to borrow $300 to purchase these prizes and will take it off of the profit. Motioned by David seconded by Lyenne. Will be advertising in Beach Booster, Radio, flyers to nursing/retirement homes, event page on Facebook and a contact for the electric signs at each end of the beach to advertise.
Spirit Wear - Cheryl McNally - found a company in Barrie called EmbroidMe. They do specialize in spirit wear and high quality clothing. We would like to do a small test of items first. T-shirts - black and white with logo $7, hoodies dark heather grey or black, sweatpants dark heather or black, ball caps black and beanies black. Will sell by a certain amount by quantity - prices are reasonable. Do not have to pre-buy. Just have to pay for one plate to start. Could possibly have orders back by end of November and turnaround is approx. 2-3 weeks. We have decided to have examples for ladies night and perhaps give her a table for orders. Forecasted for Feb.
4. Treasurer Report - Lyenne - no information to share at this time.
5. New Business/Open Discussion -
The guys are here finishing the flashing on the roof and will put the solar panels back onto the roof.
Brett asking if the school can let InkMyRide know that we are still interested. Mark will pass on to Rob.
Meredith DeGagne - Raz Kids - they would like to have this again. Computer program all levelled reading - when they read they earn points and they can spend their points on decorating their ‘room’. When they are done a level, they automatically move up. Subscription moves into the summer. K-3. One membership has room for 30 kids therefore, 3 classes could share 2 memberships. $95US a membership. Some of the learning centre classes would like to be involved as well. 18 classes all together. They would require approx. $2000. They will look into fundraising for next year’s fee. Motioned by Carrie seconded by Jodi.
Kaufmann is looking for donations for Dunes Packs. We will put a request for the website and newsletter requesting help with supplies. Next Dunes Day will be for Remembrance Day. Adam is looking into Stayner Collegiate cutting out crosses. Adam will talk to Castle and Home Hardware to see if they can donate wood.
Breakfast club - Are very short staffed for volunteers – Tuesday, Wednesday, and Thursday need help. Stacey Gillis can go through the volunteer lists and find some more help. Carrie will take a day if needed. Mark will put it out to the intermediate division and see if any grade 7 or 8 will volunteer.
Fun Fair date - need the permit put in. Thursday June 8 is the date requested. Every second year for Fun Fair? We will table and Mark will try to get thoughts from staff.
Santa Clause Parade - Darlene has retired her position. In previous years, the staff has been in charge of putting the float together. Judy Kaufmann has done this in the past. The parade has been moved to 5pm this year. Jodi motions that we put it back to the teachers and see if anyone wants to spearhead this project. Seconded by Carrie.
Christmas Movie Night - December 15/16 - Elf? - Darlene in charge, Jodi and Carrie are her Christmas minions. Would the Grade 8’s want to run a tuck shop?
Popcorn - currently being discussed as a fundraiser
Thursday October 6 is photo day with Green Apple.
Fundraising plan for 2016/17 - Mark and Rob went to Mountainview to check out their AV system. It would be very beneficial to us for sound system. The company is out of Barrie, cost approx. $14000. There is a set unit in the office with speakers throughout and video projector in the ceiling that pops down with a remote and an excellent picture on the screen. We will make this our main fundraiser this year.
Also got a photo from Admiral of their playground - approx. $50,000 - Elmvale and Admiral fundraising over a few years to afford. We have not received a wish list yet from teachers. Mr. Osborne is looking into an electronic sign for the front of the school. We will table all of this for now.
Brett - fundraising before Christmas - Mom’s pantry - spices, perogies, frozen fruits, mixes etc. % back is anywhere from 20-40%.e.g., 3 lb. cookie mix is $18 and we get 40%. Ship for free to the school when we have over $1500 order. Canadian company. Everything comes sorted and labelled in each order. Start after Thanksgiving - Brett will try to arrange the order forms to be here by then.
Principals report - Buddy bench on the way - it is going to be out by the playground. It does say Buddy Bench with a plaque saying donated by Kinettes. The board will solidify it to the ground.
Elephant thoughts presentation gr 1-5 October 12, which will run for 5 sessions.
Earth Ranger presentation tomorrow.
This Thursday 3:15-5:30 - youth centre program starting in gym.
Mr. Carson has professional athletes giving awards with character traits.
Terry Fox run very successful.
Fire prevention assembly October 17 with a fire drill following.
Oct 17-21 - Waste reduction week
Adjournment at 8:02pm motioned by Jodi seconded by Brett.
Next meeting is on November 7th, 2016
Adjournment motioned by Darlene, seconded by Cheryl. Carried.