Commissioner’s Meeting Minutes November 14, 2017

Date, Time and Place

The regularly scheduled Commissioner’s Meeting for the month of November was called to order November 14, 2017 at Eagle Fire Station #1, 966 Iron Eagle Drive, Eagle, Idaho at 6:00pm.

Public in Attendance

Attorney for Eagle Fire Protection District-John Lerma; Commissioner’s elect Brad Pike and Josh Tanner; Bob Van Arnem

Agenda Items

1) Meeting called to order at 6:00pm. Roll call; Chairman Gary Stillwell-present, Commissioner Kevan Kjar-present, Commissioner Friend-present

Commissioner Kjar makes a motion to amend the agenda adding Minutes from the November 13, 2017 Special Commissioner Meeting minutes to the list of Approval of Minutes in item #2; Commissioner Friend seconds; no discussion; all ayes. Commissioner Kjar makes a motion to also add item #2D: A statement from Chairman Stillwell regarding the Boise State Policy Institutes Consolidation Study with Boise Fire; Commissioner Friend seconds; no discussion; all ayes.

2) Approval of Commissioner’s Meeting Minutes. Approval of minutes for October 10, 2017 regular meeting minutes; October 24, 2017 Special meeting minutes and November 13, 2017 Special meeting minutes; Commissioner Friend makes a motion to approve the October 10th, October 24th and November 13th meeting minutes; Commissioner Kjar seconds; no discussion; all ayes.

Statement from the Board of Commissioners read by Chairman Gary Stillwell:

During the recruitment process for a new Fire Chief at the end of 2016, Local 4553 approached the Fire Commissioners with the possibility of pursuing a contract for service with the City of Boise, similar to contracts by North Ada County and Whitney Fire Districts. In an effort to perform its due diligence regarding the possibility of entering into a contract for service for fire protection with the Boise Fire Department, the District solicited and received a proposal from Boise Fire in February of this year. Following this proposal, the District contracted in March with the Boise State University’s Idaho Policy Institute, to perform a comprehensive study on the feasibility of such a contract for service. The results of this study were presented to the Fire Commission on October 24th. The Fire Commissioner then provided a copy of the study to Local 4553 on November 6th, followed by a meeting with representatives of Local 4553 to provide an overview of the findings. Based on a totality of the information, the Fire Commission does not believe a contract for service with the City of Boise is in the best interest of the District. The District will not be taking any further action on this issue.

3) Public Comment: No public comment.

4) Approval of District Financials. Administrative Manager Angi McBride presents the November financial report; the previous expenditures; the October bank reconciliation and the Claims against the District. Commissioner Friend makes a motion to approve the authorized expenditures, the October bank reconciliation and the claims against the District; Commissioner Kjar seconds; no discussion; all ayes. Roll call: Stillwell-ayes, Kjar-ayes, Friend-ayes.

5) Chiefs Report: Fire Chief Rusty Coffelt

(A) Approval for the Fire Chief to make changes to the employee manual

Commissioner Kjar makes a motion to allow approval for the Fire Chief to make changes to the employee manual; Commissioner Friend seconds; Commissioner Friend reiterates that the changes must be vetted through John Lerma and then presented to the Board for final approval; all ayes.

(I) Impact Fee Study: This is going to be an Ada county wide study with each entity doing their own portion with the consultant. The cost will be around $6,000. This study will be presented with all other agencies within the county. The Avimor contract would go away because the fees would be uniformed across the county. This would obviously only apply to the new rooftops at Avimor. Commissioner Friend just wants to make sure they are paying their own way. Chief Coffelt reiterates again this only will apply to new rooftops and the money that they’ve already paid still remains in their account.

(I) Vision, Values, and Communication Agreement: We are working through a process with a couple more days of workshops. We will then be able to roll out the new Vision, Core Values, and Communication Behavior agreement for the department. This rollout will include some of the core people, at each rank and level, going around and explaining how the process went and why they came up with what they did.

(I) Tenzinga Performance Management: This will replace our current performance evaluation system that is in place.

(I) Honor Guard: Five of our members were able to attend the National Honor Guard Academy locally in Meridian. The department will now be able to formalize and put structure in place to have an Eagle Fire Honor Guard. Those five members will be able to teach others here at the department.

(I) Brush Truck 42 Replacement: The engine seized and of course is out of warranty. The replacement has been ordered and should arrive in January or February well before the traditional wildfire season.

6) Union Report: No report

7) Executive Session: Commissioner Kjar makes a motion to go into executive session; Commissioner Friend seconds; no discussion; all ayes. 6:20pm Commissioner Kjar makes a motion to come out of executive session; Commissioner Friend seconds; no discussion; all ayes; 7:10pm

8) Adjournment: Commissioner Kjar makes a motion to adjourn; Commissioner Friend seconds; no discussion; all ayes.

Adjournment 7:11pm