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LONG SUTTON PARISH COUNCIL

Notes of the meeting of the Long Sutton Parish Council

Held on Tuesday 23 May 2017 commencing at 7.15 p.m.

At the Baptist Church West Street, Long Sutton

Present: With Councillor C Moore in the Chair there were present

Councillors R King, Mrs R Barber, D Cawthorn, D Spencer-Churchill, D Frith, P Sayers and Mrs R Ashton.

PCSO Bennett

02 Members of the Public and 0 Members of the Press.

AGENDA

  1. Apologies for Absence and reasons given
  2. Police Matters – To receive reports and to advise Lincs Police of any policing matters
  3. To received written reports from District and County Ward Members
  4. To receive Declarations of Interests and DPIs
  5. Notes of the Parish Council Meeting held on 25 April 2017
  6. To receive the notes of the Planning Committee and Parks and Cemeteries Committee
  7. Clerks Report on matters outstanding
  8. Chairman’s Remark’s.
  9. To receive reports from the Chairman of Committees
  10. Financial Matters –
  11. Report of Cleared Payments since Last Meeting
  12. To resolve the payment of invoices listed on the Expenditure to be Approved Report
  13. To resolve to consider a grant to the “Man’s Shed Project” for the restoration of the Town Signs.
  14. To resolve to consider quotes from security firms for mobile patrols in the Town Parks
  15. To resolve to approve the remit of the Neighbourhood Plan Committee
  16. To resolve to elect members to the Neighbourhood Plan Committee
  17. To resolve to approve the proposed Neighbourhood Plan Area for submission to South Holland District Council
  18. Correspondence
  19. To note general correspondence.
  20. Highway Matters.
  21. To report receipt of any highways correspondence.
  22. SHDC – Notice of reduction of amenity cuts by the Lincs C C and to receive a quote for consideration from SHDC to carry out amenity cuts for the parish council.
  23. To report any highways matters to the council.
  24. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.

a)H11-0427-17 -FULL. Proposed conservatory to rear of existing dwelling.29 STURTON WAY LONG SUTTON

b)H11-0435-17-FULL-Extension and alteration to bungalow and new car port.67 GARNSGATE ROAD LONG SUTTON

c)H11-0458-17-OUTLINE– Single Dwelling. Greendale, RomanBank, Sutton Crosses LS

  1. To receive reports from Outside Bodies representatives.
  2. Members Comments

To receive any comments from members of the council and requests for matters to be

placed on the next agenda. No resolutions may be passed under this item.

  1. To resolve to go into closed session in accordance with the Public Bodies (admissions to

meetings) Act 1960 to discuss the following matters. Should this resolution be passed the

public and press willbe required to leave the meeting at this stage.

  1. To resolve to discuss legal matters and approve appropriate action.

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  1. APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr J Clarey and D Cllr L Eldridge.

  1. POLICE MATTERS.

The Chairman welcomed PCSO Bennett and Sgt Alford to the meeting and proposed that Standing Orders be removed to allow them to address the meeting.

Action: The council resolved to remove Standing Orders

(Standing Orders Removed)

PCSO Bennett reported that:

  • The recruitment drive for Lincolnshire Police would commence on 31 May 2017 and advertisements were now being circulated.
  • She would confirm dates for the proposed Speed Awareness Meeting when Sgt Alford returned from annual leave.
  • The local youngsters riding their bikes dangerously had been spoken to and would be monitored closely.

Cllr C Moore asked if there was any information in relation to a break-in in Wisbech Road LS

PCSO Bennett advised that there had been no recent reports of any incidents in Wisbech Road. LS

Cllr R King advised that a known drink driver who was scheduled to appear in court at the end of May 2017 had been seen driving that evening.

PCSO Bennet replied that of anyone suspected a driver was under the influence of drink or drugs they should ring 999 and any non -urgent matters should be reported to the Lincs Police on 101

(Standing Orders were Restored)

PCSO Bennett left the meeting at 7.16 p.m.

  1. TO RECEIVE WRITTEN REPORTS FROM DISTRICT AND COUNTY WARD MEMBERS

D Cllr J Tyrrell advised that

  • the SHDC were not informed about the Lincs C C decision to cut the amenities grass cutting until the 15 May 2017 and the Clerk had not been informed until the letter had been received recently.
  • He had held a fundraising Bingo for the RBL following the recent burglary at the RBL when funds had been stolen.
  • Little London would be closed on Saturday 27 May 2017 due to utility works.
  1. TO RECEIVE DECLARATIONS OF INTEREST.

Cllrs C Moore and Mrs R Barber declared an interest in Item 16 due to having an interest in Planning Application No:H11-0458-17

  1. NOTES OF THE PARISH COUNCIL MEETING HELD ON 25 April 2017.

Action: It was resolved to approve the notes as minutes as a true record of the meeting.

  1. NOTES OF THE PLANNING AND PARKS AND CEMETERIES COMMITTEE MEETINGS.

No minutes were presented to be received by the council.

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  1. CLERKS REPORT

The Clerk reported that:

  • The problems with rodents in the churchyard had been addresses and the hazard removed satisfactorily.
  • She had advised youngsters in Cinder Ash Park that they were not allowed to ride around the cemetery when they had tried to do so when she was on site with the Pest Control Contractor.
  • D Fairchild-Fenton had carried out an inspection of the trees in relation to the parish council Tree Works Application.
  1. CHAIRMAN’S REPORT.

The Chairman advised that he hadgiven descriptions of youngsters who were riding in the middle of the road to the Peele Community College and the Long Sutton CP Head Teachers and the schools were looking to promote a Safety Campaign and work with the police and he advised that any incidents should be reported in order to stop the dangerous situation before any of the youngsters or anyone else came to any harm.

  1. TO RECEIVE REPORTS FROM CHAIRMAN OF COMMITTEES

Parks and Cemeteries – Cllr R King advised that a number of graves were sinking due to the recent weather and he had levelled of some of the graves but there were still a numbered that required levelling off. He added that he had also received a complaint in relation to the large chestnut tree in the cemetery which was overhanging graves.

The Clerk advised that during the inspection of the trees D Fairchild-Fenton had approved lifting the canopy of the Chestnut tree as part of the approved tree works.

  1. FINANCIAL MATTERS

a. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £15785.10 were cleared since the last meeting.

b. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £7813.18 be approved for

payment.

The Clerk advised that all invoices and bank statements relevant to the report were available for inspection by councillors and members of the public if they so wished.

  1. CORRESPONDENCE

a)To receive general correspondence.

FROM WHOM / DETAILS / ACTION
E-Mail -Resident / Complaint re slide and Bull Hotel Site / Clerk advised that she had advised the resident that the slide had been cleaned and of the limited powers the parish council had in relation to the Bull Hotel Site
LS Baptist Church / Request for Messy Church event in Winfrey Park 18 June 2017 / Action: Request approved on condition all relevant forms, documents etc., are produced to the Clerk prior to the event
SHDC / Acknowledgement of Tree Works application – Long Sutton PC / Action: No action required
LS BAPTIST CHURCH / Request for use of Cinder Ash Park for Family Day 02 July 2017 / Action: Request approved on condition all relevant forms, documents etc., are produced to the Clerk prior to the event

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  1. HIGHWAYS MATTERS

a) To receive highways correspondence.

No correspondence had been received.

b) Report highways matters

No matters were reported

13. TO RESOLVE TO APPROVE THE REMIT FOR THE PUBLIC LIAISON AND INTEGRATION COMMITTEE.

Action: The council resolved that the Chair and Vice -Chair of the Council be elected to the committee and depending on the task in hand the Chairman of the relevant Committee plus one other councillor would be given executive powers to proceed and complete the task in hand as approved by the full council.

14.TO RESOLVE TO APPROVE SUBMISSION TO THE SE LINCOLNSHIRE PLAN.

The Clerk advised that the SE Local Plan was in Consultation Period until 22 May 2017 regarding the

amendments and legality of the plan. She advised that the proposed site in Station Road had been withdrawn

as a proposed site but the site located between Wisbech Road and Seagate Road remained as a preferred site.

Action: The council resolved to make no further submissions in relation to the SE Lincolnshire Plan.

15.TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE.

APPLICATION NUMBER / SITE / DETAILS / ACTION
H11-0074-17 -OUTLINE / Fourth Haven, 57 Station Road LS / Proposed one and a half storey dwelling, / Action: The council resolved to object to this application due to over development of site and access
H11-0295-17 - FULL / 74 Garnsgate Road LS / Single-storey rear extension and loft conversion / Action: No observations in relating to this application
H11-0458-17-OUTLINE / Greendale Roman Bank, Sutton Crosses LS / Single detached dwelling / Action: The were no objections in relation to this application

16. REPORTS FROM OUTSIDE BODIES

ST EDMUND CHARITY – Cllr D Frith advised that the next St Edmund Charity meeting would be held on 17 May 2017 and the parish council needed to elect a representative for the committee.

Action: The council resolved to elect a new representative at the Annual Parish Council Meeting and advise the Charity of the appointment in due course.

17. MEMBERS COMMENTS

Cllr Cawthorn stated that the council parks employee was doing a good job and the park was in good condition. In addition, he and his son had cleaned the slide in Winfrey Park on a couple of occasions to remove bird droppings.

Cllr King advised that he had also cleaned the slide for the same reasons.

The Clerk advised that she would incorporate cutting the overhanging branch back away from the slide when the tree works were carried out.

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Cllr Mrs Ashton reported that the public footpath leading from Roman Bank had been blocked off with a police closed sign and a wildlife sign which made access difficult.

The Clerk advised that she had forwarded the email Cllr Mrs Ashton had sent to Lincs CC for their information and action.

Cllr Spencer-Churchill advised that a van belonging to a local business man was regularly parked on the pavement, on double yellow lines and the disabled bays which contravened the Highway Code. He had reported this to the police but they had referred him to Lincolnshire CC Parking Services.

The Clerk advised that the call centre number was 01522 782070 or .

18. TO RESOLVE TO GO INTO CLOSED SESSION

Action: The council resolved to go into Closed Session to discuss Item20 of the agenda.

This part of the meeting closed at 8.08p.m. The meeting continued in the absence of the press and public at 8.10 p.m. (not for publication). By virtue of Section 100 (A) Para 4 of the Local Government Act 1972. The item being of a confidential nature.