SUMMARIZED PROCUREMENT PLAN (July 2012 to June 2013)

KENYA MUNICIPAL PROGRAM (KMP)

SUMMARIZED PROCUREMENT PLAN (July 2012 to June 2013)

1. General

The following procurement plan has been developed for project implementation during the period July 2012 to June 2013 and provides the basis for the procurement methods and Bank prior/post review thresholds. The plan will be updated when need arises to reflect the actual project implementation needs. It covers the three categories,namely, Works; Consultancies; and Goods.

1. Project information:
2. Country: KENYA,
3. Borrower: Government of Kenya
4. Project Name: Kenya Municipal Program (KMP)
5. Loan/Credit No.: IDA4714-KE
6. Project Implementing Agencies:
7. Ministry of Local Government
8. Participating Municipalities
9. Bank’s approvalDate of the procurement Plan: August 19, 2011
10. Date of General Procurement Notice: August 30, 2010.
11. Period covered by this procurement plan: July 2012 to June 2013

II Thresholds for Procurement Methods and Prior Review

Goods, Works, Non Consulting Services, Consulting Services

The Table below summarizes the Prior Review Threshold for which Procurement Decisions are subject to Prior Review by the Bank are as stated in Appendix 1 to the Guidelines for Procurement.

S/No / Procurement Method / Prior Review Threshold / Comments
1. / ICBand LIB (Goods) / ≥500,000 / First two contract to be procured under NCB to be subject to prior review.
2 / ICB (Works) / ≥5,000,000 / First two contract to be procured under NCB to be subject to prior review.
3 / QCBS (Consultancy Services) / ≥200,000
4 / ICS (Consultancy Services) / ≥50,000
5 / SSS (Consultancy Services) / All
6 / Direct Contracting (Works/Goods) / All

In addition, all Terms of Reference will be subject to prior review.

IIIProcurement Packages with Methods and Time Schedule (Summary)

(A) List of Works

No / Works Description / Status / Estimated/ Actual Cost in USD / Procurement method / Review by Bank (Prior/
Post) / Bid submission & Opening / Remarks
W01 / Improvement of selected Part of Mombasa Storm Water Drainage System Phase 2 - (R40) / Planned / 20,000,000 / ICB / Prior / 24-Jul-11
Actual / 16,878,368 / ICB / Prior / 1-Nov-11
W02 / Construction of selected Non - Motorized Transport for Thika town / Planned / 1,100,000 / NCB / Post / 24-Feb-13
Actual
W03 / Construction of selected Non - Motorized Transport for Eldoret town / Planned / 1,900,000 / NCB / Post / 14-Jan-13
Actual
W04 / Construction of selected Solid Waste Management (renewable energy) facilities for Garissa town / Planned / 900,000 / NCB / Post / 29-Jan-13
Actual
W05 / Construction of selected Non- Motorized Transport for Nakuru town / Planned / 2,400,000 / NCB / Post / 21-Jan-13
Actual
W06 / Construction of selected Bus Park Facilities for Kakamega town / Planned / 900,000 / NCB / Post / 24-Apr-13
Actual
W08 / Construction of selected Bus Park Facilities for Machakos town --2 / Planned / 1,300,000 / NCB / Post / 1-May-13
Actual
W09 / Construction of selected Bus Park Facilities for Kericho town--2 / Planned / 600,000 / NCB / Post / 8-May-13
Actual
W10 / Rehabilitation and Construction of Selected Part of Naivasha town Storm Water Drainage / Planned / 1,400,000 / NCB / Post / 31-Jan-13
Actual
W11 / Rehabilitation and Construction of Selected Part of Kitui town Storm Water Drainage--2 / Planned / 1,300,000 / NCB / Post / 14-Feb-13
Actual
W12 / Rehabilitation and Construction of Selected Part of Nyeri town Storm Water Drainage--2 / Planned / 700,000 / NCB / Post / 21-Feb-13
Actual
W13 / Supply and Installation of Gully and Drain Covers for Nyeri Town / Planned / 900,000 / NCB / Post / 7-Feb-12
Actual / 1,048,545 / NCB / Post / 7-Feb-12
W14 / Refurbishment and Rehabilitation of Existing Drainage for Malindi Town / Planned / 60,000 / NCB / Post / 28-Feb-13
Actual
W15 / Supply and Installation of Gully and Manhole Frames and Covers for Mombasa Town (R20) / Planned / 450,000 / NCB / Prior / 15-Nov-12
Actual
W16 / Mombasa Town Drain Cleaning and Minor Repairs (R28, 29 & 30) / Planned / 500,000 / NCB / Prior / 5-Jul-11
Actual / NCB / Prior / 4-Oct-11
W17 / Supply and Installation of Traffic Lights for Eldoret Town / Planned / 300,000 / NCB / Post / 9-Nov-12
Actual
W18 / Completion Hawkers' Market Development for Eldoret Town (R47) / Planned / 1,000,000 / NCB / Post / 15-Feb-12
Actual / NCB / Post / 7-Feb-12
W19 / Automation of Bus Park for Eldoret Town / Planned / 100,000 / NCB / Post / 7-Nov-12
Actual
W20 / Supply and Installation of street lighting for Kericho Town / Planned / 200,000 / NCB / Post / 26-Oct-12
Actual
W21 / Improvement on Solid Waste Management for Kericho Town / Planned / 165,000 / NCB / Post / 14-Nov-12
Actual
W22 / Improvement on Fire Safety and Disaster Management for Kericho Town / Planned / 350,000 / NCB / Post / 7-Dec-12
Actual
W23 / Supply and Installation of High Mast Lighting for Nakuru Town / Planned / 500,000 / NCB / Post / 2-Feb-12
Actual / 626,104 / NCB / Post / 7-Feb-12
W24 / Rehabilitation of Dump Site for Naivasha Town / Planned / 320,000 / NCB / Post / 7-Nov-12
Actual
W25 / Construction of Perimeter fence for Stock Market Garissa Town / Planned / 200,000 / NCB / Post / 8-Oct-12
Actual
W26 / Supply and Installation of Flood Lights for Garissa Town / Planned / 250,000 / NCB / Post / 22-Feb-12
Actual / 365,813 / NCB / Post / 22-Feb-12
W27 / Supply and Installation of Solar Panel Street Lighting for Kakamega Town / Planned / 250,000 / NCB / Post / 22-Jul-13
Actual
W28 / Refurbishment of KMP-PCT offices at Cianda House / Planned / 500,000 / NCB / Post / 29-Nov-12
Actual
W30 / Construction of public transport facilities along selected routes in Nairobi / Planned / 500,000 / NCB / Post / 23-Dec-12
Actual
W31 / Renovation and refurbishment of Malindi Town Hall / Planned / 250,000 / NCB / Post / 6-Dec-12
Actual
W32 / Drilling and Equipment of 3 boreholes at the three fire stations in Nairobi City / 165,000 / NCB / Post / 15-Nov-12
W33 / Construction of three elevated tanks at the three fire stations in Nairobi / Actual / 187,500 / NCB / Post / 16-Dec-12
Planned

B. GOODS

No / Contract Description / Status / Estimated/ Actual Cost in USD / Procurement Method / Bank Review (Prior/Post) / Submission of bids & Bid opening / Remarks
G01 / Procurement of Disaster Equipment - 8No. Foam Tenders (Fire Engines and Accessories) for Eldoret, Embu, Kericho, Machakos, Nakuru, Malindi, Garissa, and Nyeri Towns (R19) / Planned / 6,000,000 / ICB / Prior / 10-Nov-12
Actual
G02 / Mombasa Storm Water Drainage System - Procurement of Maintenance tools and equipment. / Planned / 200,000 / NCB / post / 13-Oct-12
Actual
G03 / Purchase of Office Equipment for All Components (R25) / Planned / 265,000 / NCB / Prior / 17-Apr-13
Actual
G04 / Procurement of Operational Vehicles for PCT (pool for PC + Component Heads) 5 No 4x4 D/Cab Pick Ups plus 2No 4W saloon and 19 No. S/Cab Pickups vehicles for LAs (R33) / Planned / 700,000 / ICB / Prior / 7-Aug-12
Actual / 743,800 / ICB / Prior / 4-Oct-11
G05 / Procurement of 1No. Heavy Duty Utility Vehicles, 5 light duty 4WD, 1 Van for PCT, 3 double cabs (double cabs for Mombasa) (R50) / Planned / 660,000 / ICB / Prior / 10-Aug-12
Actual / ICB / Prior
G06 / Office Equipment - Computers & Printers and Other Accessories for MOLG and Embu / Planned / 325,000 / NCB / Post / 28-Feb-12
Actual / NCB / Post
G07 / Supply and Delivery of 3No. Ordinary Trucks ( 1No. Truck for Kakamega, 2No. Trucks for Embu) / Planned / 180,000 / NCB / post / 27-Nov-12
Actual
G08 / Supply and Delivery of 5No. Graders for Kitui, Machakos, Kakamega and Naivasha Towns, Mombasa / Planned / 1,000,000 / ICB / Prior / 5-Dec-12
Actual / ICB / Prior
G09 / Supply and Delivery of 1No. Generator for Embu Town / Planned / 25,000 / Shopping / Post / 12-Sep-12
Actual
G10 / Supply and Delivery ofMotor Cycles for Embu Town / Planned / 10,000 / Shopping / Post / 12-Mar-12
Actual / Shopping / Post / 9-May-12
G11 / Supply and Delivery of Office Furniture and Refurbishment for KMP, Embu and Malindi Towns / Planned / 200,000 / NCB / Post / 29-Nov-12
Actual
G12 / Supply and Delivery of Rodding Equipment for Kisumu Town / Planned / 25,000 / Shopping / Post / 13-Oct-12
Actual
G13 / Supply and Delivery of Storm Water Maintenance Tools and Equipment for Nyeri Town / Planned / 100,000 / NCB / Post / 13-Oct-12
Actual
G14 / Supply and Delivery ofDrain Cleaning Tools and Equipment for Mombasa Town / Planned / 250,000 / NCB / Post / 13-Oct-12
Actual
G15 / Supply and Installation of Radio Communication, 1No. Repeater Station, 1No. Base Station, 15 Hand Sets and 10No. Mounted Handsets for Machakos Town. / Planned / 50,000 / Shopping / Post / 9-Apr-12
Actual / 56,717 / Shopping / post / 9-May-12
G16 / Supply, install and commission GIS Lab equipment and Software and furniture in 15 LAs and at UDD. These will include Computers, Servers, Plotters, Scanners, Routers, Cabling, Computer tables, desks, Map Cabinets. / Planned / 700,000 / ICB / Prior / 15-May-13
Actual
G17 / 1 no. backhoe loader for Mombasa / Planned / 175,000 / NCB / post / 15-Nov-12
Actual
G18 / 1 no. exhauster truck for Mombasa / Planned / 300,000 / NCB / Prior / 1-Nov-12
Actual
G19 / Supply and Delivery of 7-tonne tippers and shovels (1No. 7Tonne Tipper for Kisumu, 1No. 7Tonne Tipper For Kitui, 3 No. 7Tonne Tippers for Thika, 1 No. 7Tonne Tipper for Machakos Town; 3No. Shovels (for Kakamega, Naivasha and Garissa Towns)) / Planned / 862,500 / ICB / Prior / 15-Jan-13
Actual
G20 / Procure Freight Management Software and data capture equipment for Nairobi City / Planned / 180,000 / NCB / post / 31-Aug-12
Actual
G21 / Procure Freight Management Software and data capture equipment for Kisumu and Mombasa Cities / Planned / 300,000 / NCB / post / 28-Nov-12
Actual
G22 / Acquisation of spatial data( Topographic Maps, Cadastral Maps & Aerial photographs and imagery) for Nairobi / Planned / 450,000 / NCB / post / 27-Sep-12
Actual
G23 / Procurement of three Water Bowsers of Capacity 15000 lts for the three fire stations in Nairobi / Planned / 450,000 / NCB / post / 30-Nov-12
Actual

C.CONSULTANCY SERVICES

No / Consultancy Description / Status / Estimated/ Actual Cost in USD / Selection Method / Review by Bank (Prior/Post) / Proposals submission & Opening / Remarks
C101 / Provision of Central Technical Assistance Team (CTAT) to support ODPMMoLG in Program implementation (R09) / Planned / 1,000,000 / QCBS / Prior / 12-Apr-12
Actual / QCBS / Prior / 5-Jun-12
C102 / Provision of Municipal Technical Assistance Pools (MTAPs) - cluster TA in finance, Urban Development, HR, and Engineering . / Planned / 1,500,000 / QCBS / Prior / 27-Dec-12
Actual / QCBS / Prior
C103 / Preparation of Councilor and Civic Education Training Materials for Program Local Authorities / Planned / 31,000 / CQS/ICS / Post / 3-Oct-12
Actual
C104 / Baseline and first measurement exercises for Annual Municipal Performance Review (R32) / Planned / 180,000 / QCBS / Post / 2-Jan-13
Actual
C105 / Assistance to Program Coordinator to assist in Program Implementation / Planned / 150,000 / ICS / Prior / 16-Nov-09
Actual / 107,361 / ICS / Prior / 14-Dec-10
C106 / Feasibility study on establishment of a Local Government Training Institute on fire and disaster management, planning, urban environment, local government systems, finance, governance and infrastructure development (R51) / Planned / 133,000 / QCBS / Prior / 5-May-12
Actual / QCBS / Prior / 14-Jun-12
C107 / Development of Policies and Procedures for the Transfer of Assets and Liabilities, and Debt Resolutions Systems Based on the 15 KMP Beneficiary Local Authorities (R24) / Planned / 110,000 / QCBS / Prior / 4-Apr-12
Actual / QCBS / Prior / 8-May-12
C108 / Provision of Audit and Verification of Assets and Liabilities in the 15 KMP Beneficiary Local Authorities (R16) / Planned / 110,000 / QCBS / Prior / 4-Apr-12
Actual / QCBS / Prior / 4-Apr-12
C109 / Consultancy for developing a communications strategy for MOLG and Participating Local Authorities / Planned / 150,000 / QBS / Post / 29-Nov-12
Actual
C110 / Consultancy for reviewing and developing by-laws in Mombasa to be in line with the Constitution / Planned / 100,000 / QCBS / Post / 6-Dec-12
Actual
C111 / Consultancy services for Revenue Potential Study in Mombasa / Planned / 70,000 / CQS / Post / 12-Dec-12
Actual
C112 / Consultancy services for Improvement on Governance and accountability in Mombasa / Planned / 80,000 / CQS / Post / 31-Oct-12
Actual
C113 / Consultancy services for citizen satisfaction survey in Mombasa / Planned / 50,000 / CQS/ICS / Post / 25-Oct-12
Actual
C114 / Consultancy Services for 2No. TAs (Procurement Specialists) / Planned / 150,000 / ICS / prior / 9-April-12
Actual / ICS / prior / 30-April-12
C115 / Consultancy for review and update of the strategic plan and for design of the monitoring and evaluation in Mombasa / Planned / 50,000 / CQS/ICS / Post / 23-Oct-12
Actual
C116 / Consultancy for review and update of the strategic plan and development and implementation of balance score card for Nairobi / Planned / 62,500 / CQS/ICS / Post / 9-Oct-12
Actual
C201
201A / Mapping and preparation of Integrated Strategic Urban Development Plans (ISUDP) for Cluster I- MombasaR58 / Planned / 3,555,800 / QCBS / Prior / 5-May-12
Actual / QCBS / Prior
201B / Mapping and preparation of Integrated Strategic Urban Development Plans (ISUDP) for Cluster II- Malindi and Kitui R57 / Planned / 2,273,500 / QCBS / Prior / 5-May-12
Actual / QCBS / Prior / 31-Jul-12
201C / Mapping and preparation of Integrated Strategic Urban Development Plans (ISUDP) for Cluster III-Thika ,Machakos and Embu R59 / Planned / 2,713,900 / QCBS / Prior / 5-May-12
Actual / QCBS / Prior / 31-Jul-12
201D / Mapping and preparation of Integrated Strategic Urban Development Plans (ISUDP) for Cluster IV-Naivasha, Nakuru and NyeriR60 / Planned / 4,379,900 / QCBS / Prior / 5-May-12
Actual / QCBS
201E / Mapping and preparation of Integrated Strategic Urban Development Plans (ISUDP) for Cluster V-Kakamega, Kericho and Eldoret R56 / Planned / 1,810,000 / QCBS / Prior / 5-May-12
Actual / QCBS / Prior / 24-Jul-12
C202 / Preparation of Local Authorities Development Control Manuals / Planned / 25,000 / ICS / Post / 7-Dec-12
Actual
C203 / Carry out Feasibility study, conceptual and physical designs, develop applications, plan and design database, create database, GIS integration, commission the GIS, prepare maintenance, updating and training manuals, and prepare bidding documents for the hardware, softwares and furniture for GIS labs in 15 Municipals and at UDD offices. / Planned / 1,000,000 / QCBS / Prior / 16-Nov-12
Actual
C204 / Feasibility study on valuation of Nairobi properties for rating purposes / Planned / 190,000 / QCBS / Post / 8-Jan-13
Actual
C301 / Review/carry out feasibility studies, preparation of tender documents and operations and maintenance manuals for Storm Water Drainage for Nyeri, Naivasha, Garissa, Machakos, Embu, Nakuru, Kitui, Kakamega, Eldoret and Malindi towns (R04 and later R26) / Planned / 565,000 / QCBS / Prior / 30-Dec-10
Actual / 931,656 / QCBS / Prior / 12-Jun-11
C302 / Carry out Infrastructural Needs Assesment and Identify Capacity Gaps. (R54) / Planned / 400,000 / QCBS / Prior / 9-Aug-12
Actual / QCBS / Prior
C303 / Carry out feasibility studies, detailed designs, environmental and social impact assessments, review of institutional set ups and preparation of tender documents and maintenance and operation manuals for Integrated Solid Waste Management, for Eldoret, Embu, Machakos, Nyeri, Thika, Garrissa and Malindi towns (R41) / Planned / 420,000 / QCBS / Prior / 22-Mar-12
Actual / QCBS / Prior / 22-Mar-12
C304 / Carry out/Review the existing feasibility studies, carrying out detailed designs and preparation of tender documents and operations and maintenance manuals for Non Motorised Transport for Kakamega, Thika, Nakuru, Mombasa and Eldoret towns (R07) / Planned / 266,000 / QCBS / Prior / 1-Feb-11
Actual / 586,777 / QCBS / Prior / 14-Sep-11
C305 / Carry out feasibility studies, revenue potential assessment,detailed designs and preparation of tender documents and operations and maintenance manuals for the proposed bus parks, recreation parks and accesses for Thika, Naivasha, Machakos, Malindi, Mombasa, Kericho and Kakamega Towns (R31)
C305A / Cluster 1 Towns: Machakos, Thika and Nyeri( R64) / Planned / 200,000 / QCBS / Prior / 22-Apr-11
Actual / QCBS / Prior
C305B / Cluster 11 Towns: Naivasha, Kericho and Kakamega(R64) / Planned / 200,000 / QCBS / Prior / 22-Apr-11
Actual / QCBS / Prior
C307 / Carry out feasibility studies, revenue potential assessment,detailed designs and preparation of tender documents and operations and maintenance manuals for the proposed markets and accesses for Thika, Naivasha, Machakos, Malindi, Mombasa, Kericho and Kakamega Towns (R31)
Cluster 1 Towns: Machakos, Thika and Nyeri( R64) / Planned / 200,000 / QCBS / Prior / 26-Aug-12
Actual / QCBS / Prior
C308 / Cluster II Towns: Naivasha, Kericho and Kakamega(R64) / Planned / 200,000 / QCBS / Prior / 26-Aug-12
Actual / QCBS / Prior
C309 / Carry out feasibility studies, detailed designs, and preparation of tender documents for harnessing of renewable (solar) energy for lighting of public facilities for Garissa, Kakamega and Kericho towns / Planned / 120,000 / QCBS / Post / 10-Nov-12
Actual / QCBS / Post
C310 / Carry out feasibility studies, detailed designs and preparation of tender documents and operations and maintenance manuals on disaster prevention and management for Nyeri, Embu, Machakos, Nakuru and Eldoret towns (R27) / Planned / 400,000 / QCBS / Prior / 26-Apr-12
Actual / QCBS / Prior / 8-May-12
C311 / Supervision of construction of Mombasa Storm Water Drainage Phase 2 (R37) / Planned / 1,000,000 / QCBS / Prior / 27-Mar-12
Actual / 972,073 / QCBS / Prior / 27-Mar-12
C312 / Mapping of all illegal connections to the Mombasa Storm Water Drainage System / Planned / 50,000 / CQS / Post / 11-Oct-12
Actual
C313 / Supervisionof Installation of Gully and Manhole Frames and Covers for Mombasa Town (R21) / Planned / 25,000 / ICS / Post / 4-Jul-11
Actual / ICS / Post / 23-May-11
C314 / Supervision of Mombasa Town Drain Cleaning and Minor Repairs (R34) / Planned / 30,000 / ICS / Post / 6-April-12
Actual / ICS / Post / 14-June-12
C315 / Supervision of NakuruHighmast Lighting (R49) / Planned / 15,000 / ICS / Post / 15-April-12
Actual / ICS / Post / 14-June-12
C316 / Supervision of Eldoret Hawkers Market ( R63) / Planned / 160,000 / QCBS / Post / 15-April-12
Actual / QCBS / Post / 14-June-12
C317 / Supervision of Supply and Installation of Gully and Drain Covers for Nyeri Town( R65) / Planned / 25,000 / ICS / Post / 6-July-12
Actual / ICS / Post / 10-July-12
C318 / Supervision of Construction to Garissa Livestock Market, Perimeter fence and associated sanitary facilities. / Planned / 25,000 / CQS/ICS / Post / 23-July-12
Actual
C319 / Carry out feasibility studies, detailed designs and preparation of tender documents for Supply and Installation of Traffic Lights for Eldoret Town and automation of bus parks / Planned / 50,000 / CQS / Post / 12-Dec-12
Actual / CQS / Post
C320 / Supervision of GarissaHighmast Lighting / Planned / 25,000 / ICS / Post / 7-Nov-12
Actual
C321 / Consultancy for preparation of bid documents for procurement of various goods and equipment(R53) / Planned / 25,000 / ICS / Post / 6-April-12
Actual / ICS / Post / 18-April-12
C322 / Design, tender documentation and supervision of office partitioning and furnishing of KMP offices, Embu and Malindi(R62) / Planned / 190,000 / QCBS / Post / 23-Jul-12
Actual / QCBS / Post
C323 / Consultancy to identify minor infrastructure projects, undertake feasibility studies, tender documentation, maintenance manuals to be co-financed by KMP and LAs / Planned / 450,000 / QCBS / prior / 27-Dec-12
Actual
C324 / Consultancy to identify and prepare PPP infrastructure projects in 13 Las (Except Nairobi and Mombasa) / Planned / 1,000,000 / QCBS / prior / 20-Dec-12
Actual
C325 / Consultancy to identify and prepare PPP projects NRB and MSA / Planned / 500,000 / QCBS / prior / 3-Jan-13
Actual
C326 / Consultancy services for hydrogeological surveys for three fire stations in Nairobi / Planned / 20,000 / QBS/ICS / Post / 17-Sept-12
Actual
C327 / Consultancy services for feasibility study , design, tender document s for traffic lights and parking for in Mombasa, Thika and Nakuru / Planned / 120,000 / QCBS / Post / 9-Oct-12
Actual
C328 / Consultancy services for feasibility study , design, tender document s for coble finished accesses roads for all KMP LAs / Planned / 400,000 / QCBS / prior / 28-Nov-12