SPMU, ISSNIP, Chhattisgarh
ICDS Systems Strengthening & Nutrition Improvement Project (ISSNIP)
(Credit 5150-IN)
Procurement Plan for State of Chhattisgarh
I. GENERAL
a) Bank’s/GoI’s approval date of the procurement plan: 27 Sept 2013
b) Date of General Procurement Notice: UNDB issue # 799 dated May 31, 2011
c) Period covered by this procurement plan: 18 months July 2014 to Dec. 2015
d) Implementing Agency : DWCD, Govt. of Chhattisgarh
II. GOODS & NON-Consulting Services
1. Procurement Methods and Thresholds:
Method of Procurement / Threshold (US$ Equivalent) for GoodsInternational Competitive Bidding (ICB) / > 3,000,000
National Competitive Bidding (NCB) / 100,000 and up to 3,000,000
Shopping / Up to 100,000
Direct Contracting (DC) / As per paragraph 3.7 of Guidelines
2. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Procurement Guidelines will be:
Goods: First NCB from CPMU and each participating state and subsequently any contract more than US$ 1,000,000 or equivalent. Any contract more than US$ 50,000 or more following Direct Contracting procedure.
All other contracts shall be post reviewed.
3. Pre-qualification: Not Applicable
4. Any Other Special Procurement Arrangements:
a) The procurement will be carried out as per agreed timeline in the Procurement Activity Schedule/Procurement Manual.
b) Goods estimated to cost less than $ 3,000,000 or equivalent per contract may be procured under contracts awarded on the basis of National Competitive Bidding procedures as per paragraph 3.3 and 3.4 of the Procurement Guidelines and the following additional provisions shall apply:
· Only the Model Bidding Document for procurement of works/goods and non-consulting services through NCB agreed with the Bank (and as amended for time to time) shall be used for bidding;
· Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidder, State-owned enterprises, small scale enterprises or enterprises from any given State;
· Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder;
· Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/ Employer). Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank
· The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project;
· Rate contracts entered into by Directorate General of Supplies and Disposals will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures. Two or three envelope system will not be used (except when using e-Procurement system assessed and agreed by the Bank).
III. Selection of Consultants
1 (a) Selection Methods and Thresholds
Method of Procurement / Threshold (US$ Equivalent)Quality and Cost Based Selection (QCBS) / No threshold
Quality Based Selection (QBS) / No threshold
Selection Made Under a Fixed Budget (FBS) / No threshold
Least Cost Selection (LCS) / No threshold
Selection Based on Consultant’s Qualifications (CQS) / < 300,000
Single Source Selection / As per Consultant Guidelines Para 3.8 –3.11
Selection of Individual Consultants (IC) / No threshold
1 (b) Prior Review Threshold
Consultancy Services:
First consultancy contract from SPMU and each participating State and subsequently any contract value more than US$ 500,000 equivalent for firms; and > US$ 200,000 equivalent for individuals.
All Single Source Selections of more than US$ 50,000. Hiring procurement consultants, inspection agents and legal advisors are subject to prior review, irrespective of the contract value.
In case of contract to individuals, the qualifications, experience, terms of reference and terms of employment shall be subject to prior review.
All other contracts will be post reviewed.
2. Short list comprising entirely of National Consultants:
Short list of consultants for services, estimated to cost less than $ 500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.
IV. Any Other Special Selection Arrangements
The selection will be carried out as per agreed timeline in the Procurement Activity Schedule/Procurement Manual.
V. Procurement Packages with Methods and Time Schedule
Attached for Goods & Non-consulting services (Annex A/B), procurement of operating costs and non-consulting services (Annex-C) and Consulting Services (Annexure D/E/F).
Revised Procurement Plan, ISSNIP, Chhattisgarh Page 13
SPMU, ISSNIP, Chhattisgarh
Annexure -A: PROCUREMENT OF GOODS AND NON-CONSULTING SERVICES
*Exchange Rate : 1 USD = Rs.60 (As on April 2014)
Reference / Description of Item / Quantity / Unit Cost(INR) / Estimated Cost
INR / Estimated Cost
[USD Equivalent] / Method of Procurement / Review by the Bank / Expected date of Purchase Order [PO] / Expected Date of Delivery / Comments/
Remarks /
(A) Goods For SPMU
SPMU.G.01 / Desktop computers with printers- 03
(Core i-7) Printer & UPS / 03 / 71,000 / 2,13,000 / 3550.00 / DGS&D / Post / Purchase order Dated 27.01.2014 / Date of Delivery 05.06.2014 / Completed
Rs. 2,01,411/-
SPMU.G.02 / Desktop computers, printers and UPS(Core i-7)
(For 06 Consultants) / 06 / 72000 / 4,32,000 / 7200.00 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / In progress
SPMU.G.03 / Laptop with mouse (Core i7)
(For SPMU) / 03 / 85,000 / 2,55,000 / 4250.00 / Shopping / Post / Feb-15 / Mar-15 / In progress
SPMU.G.04 / Photocopier / 01 / 91,000 / 91,000 / 1516.67 / DGS&D / Post / Purchase order Dated 27.01.2014 / Date of Delivery 24.03.2014 / Completed
Rs. 90,757/-
SPMU.G.05 / High Speed Scanner 3 / 02
01 / 23,000
27,000 / 73,000 / 1216.67 / Shopping / Post / Purchase order Dated 27.01.2014 / Date of Delivery 09.06.2014 / Completed
Rs. 72,500/-
SPMU.G.06 / LED TV for using as Monitor Screen for training and presentation / 01 / 1,50,000 / 1,50,000 / 2500.00 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / In progress
SPMU.G.07 / Tablets / 04 / 47000 / 1,88,000 / 3133.33 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / In progress
SPMU.G.08 / UPS for desktop Computers (SPMU) / 06 / 5,000 / 30,000 / 500.00 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / In progress
SPMU.G.09 / External Hard Disc (1 TB) / 02 / 7,000 / 14,000 / 233.33 / Shopping / Post / Feb-15 / Mar-15 / In progress
SPMU.G.10 / Air conditioner with fittings & initialization / 03 / 39,000 / 1,17,000 / 1950.00 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / In progress
SPMU.G.11 / Office Furniture for SPMU / Lump sum / Lump sum / 13,00,000 / 21666.67 / Shopping / Post / Jan/Feb-15 / One month from the date of PO / Tables, Chairs, Computer Tables, Almirahs etc.
SPMU.G.12 / Color printer for SPMU / 01 / 60,000 / 60,000 / 1000.00 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / In progress
SPMU.G.13 / Weaning Bowls for 12 Districts (for children of 06 months to 2 years age group) / 260000 / 20 / 52,00,000 / 86666.67 / Shopping / Post / Feb-15 / Mar-15 / In progress (For 12 districts of Grant No-55 under Women and Child Welfare)
SPMU.G.14 / Weaning Bowl for 5 Districts (06 month to 2 year children) / 90000 / 20 / 18,00,000 / 30000.00 / Shopping / Post / Feb-15 / Mar-15 / In progress (For 05 districts of Grant No-41 Schedule Tribe Sub Plan)
SPMU.G.15 / SPSS Software for Data Analysis / 01 / 2,00,000 / 2,00,000 / 3333.33 / Shopping / Post / Feb-15 / Mar-15 / In progress
SPMU.G.16 / Pre-school Activity book for AWCs / 50311 / 2000 / 10,06,22,000 / 1677033.33 / NCB/Shopping through "SANVAD" / Post / Feb-2015 / March-2015 / Printing of Books is proposed to be done through State Agency "SANVAD" by placing district wise orders below Rs. 60.00 lakh each
Sub Total (A) / 11,07,45000 / 1845750.00
Reference / Description of Item / Quantity / Unit Cost
(INR) / Estimated Cost
INR / Estimated Cost
[USD Equivalent] / Method of Procurement / Review by the Bank / Expected date of Purchase Order [PO] / Expected Date of Delivery / Comments/
Remarks /
(B) Goods for DPMUs
DPMU.G.1 / Laptops for DPMUs
(Core i-3) / 27 / 50,000 / 13,50,000 / 22500.00 / Shopping/ DGS&D / Post / Feb-2015 / March 2015 / In progress
DPMU.G.2 / Microsoft Office Software for Laptops / 27 / 25,000 / 6,75,000 / 11250.00 / Shopping/ DGS&D / Post / Feb-15 / March 2015
DPMU.G.3 / Photocopier for Districts / 17 / 65,000 / 11,05,000 / 18416.67 / Shopping/ DGS&D / Post / APR-15 / May-2015
DPMU.G.4 / Projector Screens for Districts / 17 / 30,000 / 5,10,000 / 8500.00 / Shopping / Post / APR-15 / May-2015
DPMU.G.5 / Office Furniture for districts / 17 / Lump Sum 50,000 / 8,50,000 / 14166.67 / Shopping / Post / APR-15 / May-2015 / Tables/Chairs/ Almirahs etc.
Sub Total (B) / 44,90,000 / 74833.34
(C) GOODs FOR BPMUs
Reference / Description of Item / Quantity / Unit Cost(INR) / Estimated Cost
INR / Estimated Cost
[USD Equivalent] / Method of Procurement / Review by the Bank / Expected date of Purchase Order [PO] / Expected Date of Delivery / Comments/
Remarks /
BPMU.G.1 / Desktop Computers for Projects / 104 / 55,000 / 57,20,000 / 95333.33 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / (For 104 Project units of Grant No. 41 Schedule Tribe Sub Plan)
BPMU.G.2 (a) / Desktop Computers for Projects / 56 / 55,000 / 30,80,000 / 51333.33 / Shopping/ DGS&D / Post / Feb-15
Purchase / Mar-15 / (For 75 Project units of Grant No. 55 Women and Child Welfare)
BPMU.G.2 (b) / Desktop Computers for Projects / 19 / 42,000 / 7,98,000 / 13300.00 / DGS&D / Post / order dated 27.01.2014 / Date of delivery 05.06.2014 / Completed
Rs. 7,98,000/-
BPMU.G.3 / Desktop Computers for Projects / 41 / 55,000 / 22,55,000 / 37583.33 / Shopping/ DGS&D / Post / Feb-15 / Mar-15 / (For 41 Project units of Grant No. 64 Schedule Caste Sub Plan)
BPMU.G.4 / Microsoft Office Software for Projects Computers / 220 / 25,000 / 55,00,000 / 91666.67 / Shopping / Post / Feb-15 / Mar-15
BPMU.G.5 / Projector Screen for Projects / 134 / 30,000 / 40,20,000 / 67000.00 / Shopping / Post / APR-15 / May-15
BPMU.G.6 / Office Furniture for Projects / 80 / 50,000 / 40,00,000 / 66666.67 / Shopping / Post / APR-15 / May-15 / Tables/Chairs/ Almirahs etc. Grant No. 55 Women and Child Welfare)
BPMU.G.7 / Office Furniture for Projects / 54 / 50,000 / 27,00,000 / 45000.00 / Shopping / Post / APR-15 / May-15 / Tables/Chairs/ Almirahs etc.
Grant No. 41 Schedule Tribe Sub Plan)
Sub Total (C) / 2,80,73,000 / 4,67,883.33
Grand Total (A) + (B) + (C) / 14,33,08,000 / 23,88,466.67
Annexure -B: PROCUREMENT OF NON-CONSULTING SERVICES
*Exchange Rate: 1 USD = Rs.60 (As on April 2014)
Reference Number / Particulars / Unit / Unit Cost (INR) / Estimated period in months / Estimated cost in INR / Estimated cost in USD Equivalent / Selection Method / Review by Bank / Comments/RemarksSPMU.NC.1 / Secretarial Assistant / 1 / 15,000 / 10 / 1,50,000 / 2500.00 / Outsourcing / Post / As directed by CPMU to be deployed through outsourcing from March-2015 to December 2015.
SPMU.NC.2 / Data Entry Operator / 1 / 15,000 / 10 / 1,50,000 / 2500.00 / Post
SPMU.NC.3 / *Maintenance of Office Equipments / Lump Sum / 5,000
per month / 10 / 50,000 / 833.33 / Shopping / Post
TOTAL / 3,50,000 / 5,833.33
Note:- As directed by CPMU vide letter No. 3-3/2013-WBP dated 23rd January 2015 hiring of vehicles has been treated as an operational cost, the same has, therefore, been deleted from the Procurement Plan.
* Maintenance of office equipments, Computers, Laptops etc. purchased prior to March 2015.
Annexure -C: PROCUREMENT PLAN FOR CONSULTANCY SERVICES
Individual Consultants for SPMU (Nov 2014 to Dec-15)
Reference Number / Position Name / Number of Positions / Monthly remuneration in INR / Estimated period in months / Estimated cost in INR / Estimated cost in USD Equivalent / Selection Method / Review by Bank / Comments/RemarksSPMU IC.01 / Nutrition & Child Development / 01 / 60,000 / 14* / 8,40,000 / 14,000 / According to CPMU guidelines / Post / Joined on 22.11.2014
SPMU IC.02 / BCC & Capacity Building / 01 / 60,000 / 14* / 8,40,000 / 14,000 / Post / Joined on 01.12.2014
SPMU IC.03 / Social Development & Community Mobilization / 01 / 60,000 / 14* / 8,40,000 / 14,000 / Post / Joined on 01.12.2014
SPMU IC.04 / Monitoring & Evaluation / 01 / 60,000 / 14* / 8,40,000 / 14,000 / Post / Joined on 20.11.2014
SPMU IC.05 / Financial Management / 01 / 60,000 / 14* / 8,40,000 / 14,000 / Post / Joined on 21.11.2014
SPMU IC.06 / Procurement consultants / 01 / 60,000 / 14* / 8,40,000 / 14,000 / Post / Offer letter issued. Consent awaited
SPMU IC.07 / Accountant / 01 / 40,000 / 14* / 5,60,000 / 9333.33 / Post / Joined on 24.11.2014
SPMU IC.08 / Project Associates / 01 / 25,000 / 14* / 3,50,000 / 5833.33 / Post / Joined on 24.11.2014
TOTAL / 59,50,000 / 99166.66
*From November 2014 to December 2015.
Annexure -D: PROCUREMENT PLAN FOR CONSULTANCY SERVICES