ATD WV Board Call Agenda

April 7th, 2017

2017 Board:

Past President / President / President Elect
Vacant / Vicky Fields / Vacant
VP of Membership / VP of Programming / VP of GIG's
Travis Kale / Terry Mayhew / Mary Bolton
VP of Finance / VP of Communications / Social Media Champion
Tom McVey / Monica Ashford / Jenny Conrad
Charleston GIG / Charles Town GIG / Huntington GIG
Monica Ashford / Stacey Leber / Terry Mayhew

2017 Goals:

  • Provide & Support Quality Programming at the National, State, & GIG Level.
  • Grow Membership through Quality Programming.

In attendance: Vicky Fields, Terry Mayhew, Tom McVey, Jenny Conrad, Travis Kale, Mary Bolton, & Monica Ashford.

Chapter Affiliation Requirements (CARE):

Notes:

  1. Programming:
  2. National
  3. ICE – May 2017 Atlanta, GA
  4. Promote & provide CHiP Code on website after CPLP – update next week
  1. State
  2. Board Members free for ATD WV lead events
  3. All events need to have a paid member minimum keeping in mind the cost structure of the event.
  1. 2018 Programming planning needs to begin by the end of summer, so that we can get advertising & recruitment in line.
  1. Gamification Certificate – classroom setting
  2. Spoke to contact – face to face workshop with Continuing Education Credits
  3. 50/50 share, minimum of 12 unless she is already in the area
  4. $249 per person
  5. Waiting for more info – possibly August
  6. Will assist with Marketing
  1. Karen Horner from Mount West contacted us to discuss collaboration opportunities – and she is also part of SHRM .
  1. New Cohort announced for CPLP Study Group – April through June
  2. Tuesday (4/4) – 30 people signed up for Interest Session and 14 have already signed up for the cohort.
  1. Workshops
  2. Leadership Workshop – April 11th – Charleston – Terry/Mary
  3. Registered – 3
  4. What is the cost for canceling?
  5. Financial impact – already out the advertising money and there will be a print cost.
  6. Word of Mouth? Possible negative impact of scheduling programming and not following through.
  7. What is the future system to make this decision?
  8. The Board left the final decision to the instructors with the knowledge that we would be in full support of moving forward. The instructors felt that for the material and best interest of the class that we postpone to allow for more time to advertise.
  1. State Conference – October – Morgantown – Terry
  2. Facility – WVU Alumni Center - October 19th & 20th
  3. Working with Brenda – Wednesday @ 1pm
  4. Vicky will edit call for speakers
  5. Board – please assist with find speakers
  6. Sponsorship Packets? Where are they and have they been updated?
  7. Vicky will find - Jenny & Terry will update, send to Nichole to add to website.
  8. Early communications/Registration – 2/3 weeks
  1. GIG
  2. Will discuss on next call
  1. Membership
  2. Will discuss on next call.
  1. Communication
  2. Q1 Newsletter
  3. Vicky will send email
  1. Finance
  2. Current balance: $1,940.65
  3. DNO Insurance
  4. Now in place – waiting for invoice
  5. We have filed our taxes & state filing for the year
  6. 2017 Budget –
  7. Terry & Tom will work on Conferences
  8. Terry, Mary, & Vicky will work on GIG submissions