DCSDC Peace IV Board Report – 14 November 2017

Derry City and Strange District Peace IV Partnership Board –14th November 2017

Minutes of Meeting

Meeting Date:Tuesday 14thNovember 2017

Time:10.00am – 11.40 am

Venue:Whitaker Suite, Guildhall,Derry.

1. Meeting Opening

1.1 Welcome & Apologies:

The Chair welcomed all members to the meeting.

Attendees:

Sue Divin / DCSDC / Cllr Gus Hastings / SDLP
Mary Claire Kerlin / DCSDC / Cllr Martin Reilly / SDLP
Fiona Lafferty / DCSDC / Ald Thomas Kerrigan / DUP
Jennifer Coyle / DCSDC / Ald Drew Thompson / DUP
Maureen Hetherington / The Junction / Willie Lamrock / YMCA
Gerard Deeney / NIHE / Paul Gallagher / Strabane Area Trade Union
Cllr Christopher Jackson / Sinn Féin / Allison Wallace / Waterside NP
Cllr Colly Kelly / Sinn Féin / Margaret McLaughlin / Dennett Interchange
Cllr Eric McGinley / Sinn Féin / Gearóid Ó hEára / An Gaeláras Ltd
Cllr Caoimhe McKnight / Sinn Féin / Teresa Stewart / Strabane A.Y.E
Cllr Ruairí McHugh / Sinn Féin / Dairine McGarrigle / DFC
Cllr John Boyle / SDLP / Wendy Gibbons / OWNRP
Colleen Heaney / YJS / Kathleen McCaul / NWRC
Paul McCracken / PSNI (represents Ivor M)

1.1 Apologies/Welcomes:

Maura O’Neill (WHSCT), Paul Donnelly(DEARA),), (SDLP), Ald David Ramsey (DUP), Catherine Cooke (FWIN), Anne Mc Taggart (Youth Action NI), Ivor Morton (PSNI),Darren O’Neill (Youth Representative), Stephen Quigley (EA), Cllr Karina Carlin (Sinn Féin) Kevin O’Connor (DCSDC),Agnieszka Luczak(Polish Board).

1.2 Declarations of Interest

Agnieszka Luczak declared an interest as she is working with the Cohesive Neighbourhood tender.

Alison Wallace declared an interest as she is working with the Interface tender and also the Waterside shared village tender.

Gearóid Ó hEára declared an interest as he is working with the cross cultural tender.

Willie Lamrock, Gus Hastings, Alison Wallace, Gearóid ÓhEára Caoimhe McKnight, Declared an interest in the small grants.

1.3 Minutes

The minutes of the 10th October 2017 previous Board Meeting was held to be an accurate record and were adopted. Change to be made in relation to John Boyle’s apologies to highlight he was on other DCSD Council business.

Proposed:Gus HastingsSeconded: Colly Kelly

2. Update from PEACE IV Secretariat

2.1 October Update (Sue + Any additional input from team)

Sue gave an update on the previous actions confirming that all the actions are now completed.

Skills programme

Sue apologised that the news on the ILM project hit the media before she had a chance to send any information to the Board. Further update provided below.

Finances

Jennifer provided the group with an update on the financial claims confirming that 1 years’ worth of claims have now been submitted which takes us up to 31st March 2017. Two outstanding claims are now due on the 24th Nov 2017 which will take us up to date 30th September 2017. No audit rating has been provided for the first two claims.

Re-bid process

The team have been working towards the re-bid that was completed in October to SEUPB but we haven’t had no response back yet. Sue explained that we are going through an extra approval process due to the amount of money involved and we won’t hear anything until March 2018.

Sue highlighted that this will have an impact on the Riverine Programme and the 4 tenders for Strabane, Castlederg, NewtownStewart and Shepard’s Glen, Bond Street and the Triangle which will all have a three month delay.

Gus asked if the Riverine project has spent any money and Sue confirmed no. Eric asked how much is in the re-bid for the Riverine Programme monies and MaryClaire confirmed £105,000. The Board recommended talking to Alfie in relation to this to see if some provision could be made to help Michael take the programme forward.

Action –For a discussion to take place in relation to the programme monies for the Riverine project to see if a provision could be made.

Small Grants

Sue advised that the team have been working on small grants for the last three weeks further discussions below.

SEUPB Casework Officer meeting

Sue confirmed that the team will be meeting with the Casework Officer in December to discuss progress on the projects. Sue highlighted that she will be attending a conference in Brussels next week with SEUPB and noted her apologies for the Children and Young People Steering group.

PEACE IV Managers meeting

The next PEACE IV Managers meeting take place on the 5th December 2017. The main topics at the meeting will be Claims and the Evaluation and Monitoring for the projects.

3. Update on Operational Steering Group

3.1 Update from the steering group meeting 26thOct 2017.

Gus discussed a number of issues that came up at the last operational steering group. Gus advised that due to the number of different matters being brought to the Operational Steering Group they decided that they would keep this meeting to a monthly meeting.

3.2 Replacement Board member for Sinn Feín.

Eric confirmed the replacement on the PEACE IV Board for Cllr Karina Carlin will be Cllr Dan Kelly.

3.3 Recommendation for discussion: Timetabling of meetings

The Board recommended that the PEACE IV Board meetings will now be changed to bi- monthly and for each steering group to decide on the frequently for their meetings.

Action: For a revised timetable of meetings for 2018 to be brought to the December Board.

4. Update from Children and Young People Steering Group

4.1 Update from steering group meeting 17thOctober 2017

Suegave an update on the last C&YP Steering grouphighlighting that ongoing discussions are taken place withSEUPB on the skills programme.

4.2 Brief Project Specific updates:

Fiona and MaryClaire talked through the following Children and Young people’s projects.

  • Marginalised Youth (Wellbeing)–MC advised that she has met with the Project Officers and their senior responsible officer to talk through budgets and the work plans going forward. They have completed an open call for their Steering group and they have completed their project claims and quarterly report.
  • Youth Participation and Democracy –Terms of reference have now been developed and they tender process which will go out to public advert soon.
  • Youth Leaders and Citizenship–Project Officer is working on the project launch and meeting with a number of local organisations to build contact list.
  • Skills/Learning Pathways for Young People – Sue advised members that there has been a meeting with SEUPB which included Brenda Hegarty, John Greer, DCSDC Stephen Gillespie and PEACE IV Chair Gearóid Ó hEára which discussed the removal of the project due to high level SEUPB European guidance.

Sue explained that this is a very sensitive HR matter due to an Officer being in post until December 2018. Gus confirmed that we need to move on and develop a plan B. John highlighted that we shouldn’t be commenting on something that wasn’t our fault all press communication should come from SEUPB. The Board voiced their concerns with the young people involved and stressed their disappointment that this has happened. Martin highlighted the importance of letting the public know that we are working with the Department of Economy to resolve the matter.

Sue advised that there will be further discussions on what the plan will be going forward for the Skill project Moneyof £287,000. Sue discussed the pros and cons for the three different options below.

  1. Don’t rebid for the Monies- Pros being the existing workload of the PEACE IV Team. Cons being lost of monies to the local area and there is aProject Officer in place which is contracted until December 2018.
  1. To combine this re-bid with the existing re-bid – After the meeting SEUPB confirmed that they could revert the existing re-bid to us so we could add to it. Pros this would be the fastest option in the long run. To put the extra programme monies in with the existing programmesalready developed and keep the Project Officer to help manage. Cons would be the workload of the PEACE IV team and this could delay the outcome of the re – bid already in from Oct 17.
  1. To bid again after March 2018 – Pros would have more time to think through different options for the £287,000 budget. It would have no impact on the current re-bid. Cons would be that the time it would take to hear on a new re-bid which could take an additional 4-6 months.

After a lengthy discussion the Board decided on a preferred option of number 2.

Proposed Gearóid Ó hEára SecondedTeresa Stewart

  • Pilot Youth Zone – The Terms of Reference are now drafted and launchwill be out January 2018.
  • Cross-Community Youth Programme (Re-bid) is completed awaiting response from SEUPB.
  • Cross-Community Children’s Programme (Re-bid) is completed awaiting response from SEUPB.

Action – For a task meeting to be set up with the Children and Young People Steering group to discuss the skills programme and moving forward.

5. Update from Shared Spaces and Services Steering Group

5.1 Update from steering group meeting 19thOctober 2017

Sue provided a general update on the Shared Spaces meeting that took place on 19thOctober 2017. Sue advised that the meeting was non-quorate therefore the minutes will go to the next meeting in November 2017 for approval. Sue advised thatAlison Wallace is to be added to the Shared Spaces steering who will be moving from the Building Positive Relations Steering Group.

Action for Alison Wallace to be added to the Shared Spaces Steering Group contacts.

5.2 Brief Project Specific updates

Fiona and MaryClaire talked through the following Shared Spaces projects.

  • Shared Space: Castledergtender applications have now been scored and pass on for approval to the DCSDC Committee. An open call for Steering group members will take place in January 2018. Purchase of the land is on hold.
  • Shared Space: St.Columb’splanning permission has been granted and steering group has been set up.
  • Shared Space: Waterside Shared Village Alison gave an update that the steering group has met and that the programme manager is starting next week. The launch event will take place on 5th December 2017.
  • Natural Connections: Peace Tourism – An open call for Steering group has just been completed. First claim and quarterly report submitted.
  • Interface Investment Programme (3 Lots) – Alison provided an update on the Top of the Hill and Irish Street Interface confirming the launch event is in December 2017. The Tullyally and Currynierin interface has completed the recruitment for a new member of staff and 1st stage tender payment is completed. The Fountain and Bishop Street Interface has an open call out for their Steering Group, 1st stage payment completed and their Launch is on 8th December 2017.
  • Contested Space: Bonfiresthe tender is now completed and approved by SEUPB. First claim and quarterly report completed.
  • Shared Space Tendered Programme (Re-bid) – Sue confirmed that the re bid has been uploaded to SEUPB’s Ems system and we will hear back until March 2018.

6. Update from Building Positive Steering Group Meeting

6.1 Update from steering group meeting 24thOctober 2017

Sue gave a brief update on the BPR Steering Group that took place on the 24th October 2017. Sue advised the steering group has voiced their concerns on the 50/50 community target having a negative impact on the project. For example question could be asked on the reasons for chosen one club overanother club.

The group decided that this should be added to the PEACE IV crisis communication plan. Sue explained that it is important to have the programmes open to everyone and to avoid turning people where possible.

Maureen asks when is it possible to get a report on the evaluation and monitoring questionnaires on the participants and Sue explained that we are working with the statisticians in council to come up with the best reporting method.

6.2Brief Project Specific updates

Fiona and MaryClaire talked through the following Building Positive Relations projects.

  • One Community– The Project Officer Martin has been scoring the small grants and is working throughout the 8 DEA’s to get a champion set up in each area.
  • Cross-Cultural Strategic Initiative– An Gaeláras are now in place project has appointed two staff members and their launch is in 13thDecember 2017.
  • Riverine – It is important that the re-bid monies are confirmed as soon as possible so the Michael the Project Officer has programme money.
  • Sport– The Steering group is up and running and their launch is 28th November 2017.
  • Decade of Commemorations– First stage payment are completed and steering group is now in place.
  • Valued Voices– Their launch is on the 29th November 2017 and they are recruiting for a project administrator.
  • Patriarchy- The Launch hastaken place in the 29th September 2017 and the ten week training programme started last Friday.
  • BME/Minority Inclusion –the three Lots have now been retendered and two of the three have has successful bidders. Which is going to full Council in November 2017 for approval.
  • Small Grants – 19 full applicationshave now came in and 2 late applications. The Small Grants panel which is made up of 5 PEACE IV Board members met yesterday and 12 where put forward for funding.
  • Youth/Schools Train the Trainers– Gaslight Media have set up a steering group and the training is taken place mid Oct/Nov 2017.
  • Marginalised Young Adults – First stage payments is now completed, open call is out for their steering group and their launch is on the 6th December 2017.

7. Project Presentation

7.1 Patriarchy -

Dr Cathy Higgins presented a detailed and informative PowerPoint Presentation on thePatriarchy project.

The PEACE IV Board thanked Cathy for her time. Alison Wallace noted that she has been very impressed with the training so far and would highly recommend.

8. Meeting Closing

8.1 Any other Business

None

8.2 Review of Actions/Recommendations

Action –For a discussion to take place in relation to the programme monies for the Riverine project to see if a provision could be made.

Action: For a revised timetable of meetings for 2018 to be brought to the December Board.

Action for Alison Wallace to be added to the Shared Spaces Steering Group contacts.

Action – For a task meeting to be set up with the Children and Young People Steering group to discuss the skills programme and moving forward.

8.3 Date of Next Meeting

Tuesday 12thDecember 2017 @10am (Glenelly room, Strabane Council Office, Strabane).

Meeting concluded at 11.30am.

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