AGENDA FOR CHANGE

NHS JOB EVALUATION SCHEME

JOB DESCRIPTION TEMPLATE

HNA102-00001-4037

1.  JOB IDENTIFICATION

Job Title: Senior Electrical Engineer
Reports to (insert job title): Estates Compliance Manager
Department, Ward or Section: Estates
CHP, Directorate or Corporate Department: FACILITIES
Job Reference: DHFACIRAIGESTS42
No of Job Holders: 1
Last Update (insert date): 30/12/2010

2. JOB PURPOSE

To manage compliance with electrical statute and guidance across NHS Highland and be accountable for compliance levels with statutory regulations across NHS Highland from an electrical perspective.
To be accountable for the safe and efficient delivery of electrical advice to all NHS Highland facilities ensuring the safety of the facilities for staff, patients and the public.
Will implement policy and develop local procedure to ensure NHS Highland is compliant with legislation in the area of electrical related activity ensuring that the work is delivered timeously and efficiently.
To develop and maintain the benchmark of Highland wide electrical maintenance contracts ensuring the scope of each is correct and they are delivered in as efficient a manner as possible.
To act as Project representative for NHS Highland, ensuring that any major capital schemes attain the highest possible design standards. The post holder will also provide professional technical advice to other estates staff and managers within the organisation.
Will manage priorities within the allocated maintenance budget to ensure that resources are allocated correctly and solutions developed represent value for money.
Manage all works to agreed timescales for delivery, ensuring that the customer is informed of any issues that endanger agreed timescales.
Manage a QA system that ensures all documents sent out are numbered and have gone through a robust checking process.
Responsible for managing sub-contractor design and ensuring a term contract is put in place for such works.
3. DIMENSIONS
Sites
27 Hospitals
43 HCs/Clinics
16 Community Bases/Houses
37 Leased Properties
4 PFI
1 Commercial Laundry
Craig Dunain Surplus Site
1 HQ Offices
Asset value £77.5 m
Floor Area 108,878 sq m
Estate area 220ha
Budgets
Payroll £
Project Work (Est) £1.0million
Supplies £ 0.2 Million

4. ORGANISATIONAL POSITION

5. ROLE OF DEPARTMENT

The Estates Department will provide a safe, effective and efficient service of estate maintenance, new build and refurbishment, complying with statutory and other standards within allocated budgets to NHS Highland.
The department is responsible for all operational building and engineering services for users of the estate. These services include planned preventative maintenance, breakdown maintenance (24 hours), irregular maintenance and improvement works to power, water, drainage, medical gases, communications systems, steam generation, emergency power generation services, hard and soft landscaping, building envelope and interiors, the maintenance of which has a direct and immediate bearing on standards of patient care.
The department undertakes in-house project work and contributes to the control and direction of contracted-in design teams, complying with Statutory Standards, Scottish Health Technical Memoranda, HHB policies and procedures and within allocated budgets.
Develop and deliver a comprehensive Energy, Water and Environmental management service, set and manage budgets, also endure the HEAT target for energy reduction and carbon reduction is met. This challenging target will require development of the NHSH Carbon Reduction Strategy and will involve developing innovative 3rd party solutions for NHS Highland.
Set and manage the Council Tax and Non Domestic Rates Budgets across NHS Highland and authorise payments. Lead on the 5 Yearly Rating Revaluation appeals and deliver cost savings wherever possible including pursuing rebates associated with the Rating Disabled Person Act.

6. MAIN TASKS, DUTIES AND RESPONSIBILITIES

1.  Manage NHS Highland Electrical Compliance.
2.  Ensure adequate financial control is in place to meet financial targets.
3.  Ensure safety is paramount in all solutions developed.
4.  Develop local electrical procedures for the organisation to ensure the estate is maintained to the best possible level with the funding available.
5.  Develop standard electrical maintenance procedures that will comply with all relevant standards, in particular ACOP’s SHTM’s, HTM’s, SHBN’s and other relevant documents.
6.  Implement the Estate strategy to maintain the estate in accordance with service needs, ensuring the required level of reliability and availability is delivered form all our electrical systems.
7.  Ensure resources are utilised as efficiently as possible to meet the workload.
8.  Develop solutions for complex engineering problems, detailing solutions and the methods for implementation.
9.  Will be required to check settings etc, must be able to use fine measurement tools.
10. Must be able to manage multiple projects and deliver results to time and cost pressures.
11. Responsible for ensuring new project works allocated are to the correct specification and free from defects.
12. Develop and implement suitable electrical maintenance strategy for the organisation from the NHS Highland Policy and supporting ACOP’s and SHTM’s.
13. Develop other Health & Safety procedures as required.
14. Responsible for organisations SCART Electrical compliance and for identifying and developing an improvement plan.
15. Will develop and implement arrangements for performance management in the Estate Department.
16. Must be flexible and adaptable to constantly changing circumstances and requirements.
17.  Will represent NHSH nationally on Electrical Technical Advisory Groups and support development of relevant national guidance.

7a. EQUIPMENT AND MACHINERY

1/ Specialist monitoring equipment (Light, Noise, Heat, Electricity, Gas, etc).
2/ Computers – Word, Excel, Outlook.
3/ Building services control panels.
7b. SYSTEMS
1/ Computerised Maintenance Management system.
2/ Computerised work scheduling system, Property Asset Management System.
3/ Safe Systems of Work, including Permits to Work.

8. ASSIGNMENT AND REVIEW OF WORK

1/ The postholder will identify and initiate such activity within his/her sphere of responsibility as he/she judges to be in the interests of the NHSH operational units.
2/ A review of workload is undertaken at least weekly with the Compliance Team Manager and operational managers, where activity and priorities are discussed and reviewed.
3/ The postholder will work within the context of statute, Scottish Management Executive guidance and requirements; hospital policies, procedures and budgets; SLA and business planning cycles.
4/ Objectives will be set and reviewed by the Compliance Team Manager on at least a monthly basis.
5/ The postholder, when on-call, may be working in an isolated location or at an unreasonable hour and has to interpret and act on information within a very tight time frame.
6/ Work is delegated to staff and contractors on a daily basis.
9. DECISIONS AND JUDGEMENTS
1/ The postholder analyses a wide variety of highly complex information.
2/ The outcome or action that the postholder decides to utilise requires evaluation of a range of possibilities before determining an appropriate action, particularly in relation to unplanned incidents often in a demanding time frame.
3/ The postholder is responsible for the development of relevant procedures which affects his/her area of responsibility, some of which require a later adjustment and review, due to, for example, changes to Health & Safety Legislation, Financial restrictions, etc.
4/ The postholder plans, organises and manages daily, weekly, monthly and yearly work programmes and events, for both himself and the team he manages. These can be complex as they have specific standards which must be met and specific outcomes which the organisation requires.
5/ Within a defined geography and for delegated NHS Highland wide duties, the postholder must prioritise the variable and unpredictable workload using the best mix of in-house and contractual labour.
6/ Whilst on-call, the postholder must manage all estates related incidents to preserve the safety d and wellbeing of persons and integrity of services and building fabric.

10. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB

1/ To manage the provision of a high quality, effective, responsive service over a large and challenging geographical location whilst, at the same time, ensuring value for money, working with reduced resources and matching workload to these resources. This requires a flexible approach to service delivery, excellent communication skills, team working, and the ability to work closely with and monitor in-house trade staff and contractors’ performance, quality, value and timescales.
2/ Management of a High Voltage Electrical system at Raigmore and be one of only 3 HV Authorised Engineers. This postholder will have overall responsibility for all HV operations, this is an onerous and hazardous role that will require a high degree of technical and managerial knowledge to supplement the statutory training.
11. COMMUNICATIONS AND RELATIONSHIPS

Skills required include the ability to undertake/give: -

i.  training (devise and update programmes)
ii.  presentations
iii.  persuasion
iv.  instruction
v.  counsel
vi.  unpleasant news
vii.  prepare risk assessments and method statements for DEL and contractors
The postholder generates and receives both complex and contentious information which can be sensitive in terms of planning and finance with NHS Highland pursuant organisations such as architects, surveyors, engineers, local authorities, etc, when building projects are being planned (e.g. different organisations have different standards/policies).
The postholder requires to be highly skilled and adept in negotiation, persuasion and interpersonal skills.
The number of functions managed means that the range of requisite work contacts is considerable. Against this background the principal contacts are:
Within the Health Board
Senior NHS managers throughout the Highlands
Departmental managers
Supporting staff
Outwith the Health Board
HFS, Architects, Consulting Engineers, Chartered Surveyors, Local Authority Planning and Building Control staff, contractors and suppliers, Scottish Water, SEPA, Utility Suppliers, Staff Associations and PFI Providers.
12. PHYSICAL, MENTAL, EMOTIONAL AND ENVIRONMENTAL DEMANDS OF THE JOB
Physical
1/ During normal working the postholder is largely sedentary. However, when on-call the postholder may be required to undertake more physically demanding duties for an undefined time. The post will also involve a considerable amount of travelling.
2/ When on-call the postholder may be required to use power tools and hand tools but where hand eye co-ordination is developed to ensure avoidance of injury to himself and others.
3/ Climbing and crawling to heights and through service ducts and confined spaces above and below ground level, plant rooms, boiler houses, roof spaces and external roof areas. Working in HV switch rooms, using complex and important HV test equipment.
Mental
1/ Due to the nature of the Estates Department’s responsibilities the work pattern is unpredictable and can require prolonged and intense concentration or moderate concentration depending on the urgency of the task at hand.
2/ Frequent concentration in managing incidents/works, report writing and correspondence. Co-ordination of serious incidents during normal working and whilst on-call.
Emotional
1/ Implementation of staff conduct policies, (staff grievances and disciplinary issues etc).
2/ Working in theatres, mortuary and wards.
3/ Working in wards during building and maintenance works with incidental contact with patients when maintaining ward and bedhead services [Medical gases].
4/ On-call / Emergency recall to work – long hours, stressful circumstances, this post will require to work a one in three rota for on-call.
Environmental
1/ The postholder has to work at height (ladder, scaffold, MEWP, etc) and in confined spaces, often under the direction of a Permit to Work and using a variety of plant equipment.
2/ Light physical effort, but infrequent exposure to inclement weather and harsh working conditions during site visit and investigation.
3/ Working in areas and on equipment where dust, dirt, heat, humidity and where body fluids, effluent and fumes may be present.
4/ Working in areas that are under construction.

13. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB

1/ The postholder must be educated to Degree level, or equivalent, in one of the relevant Building or Engineering disciplines.
2/ Significant relevant industry experience including position of managerial responsibility.
3/ Responsible for Building and Engineering maintenance, therefore broad experience required.
4/ Member of a major professional institute e.g. CIOB, IHEEM, CIBSE to chartered level.
5/ Should also hold a professional qualification in Project Management.
5  6/ PMGS – Authorised Person training – examination every 3 years.
7/ On-going training and experience – specialist works, building knowledge, legislation [Statute, H&S, NHS, Local Authority].
8/ Competent in use of Information Technology – MS Office, Auto CAD, Project.
9/ Knowledge of Statutory Instruments –
Building Standards [Scotland]
NHS statutory documents [HTM’s, SHTM’s , HBN’s etc]
Water Byelaws
Legionellae [NHS and HSE]
Health Safety
Disability Discrimination Act
Planning procedures
Building Warrant procedures
Specialist H&S – Confined Spaces, Wood Working Machines, Chain Saw, Agricultural Chemicals,
Construction Design and Management Regulations.
14. JOB DESCRIPTION AGREEMENT
I agree that the above Job Description is an accurate reflection of my duties and responsibilities at the date of signing.
Job Holder’s Signature:
Manager’s Signature: / Date:
Date: