1.Call to Order – David Sellers

2.Roll Call – Stella, Kirt, Pete Robertson, Dave Sellers, jack carriager

Guests - KEN Raddle, Gene Bright

Absent - Rex Park, Richard- Chapin

3.Invocation – None

4.Introduction of Guests/Guest Input

  • Ken Raddle, Strategy Publishing – had 11 pre-sale tickets compared to 60 year before. brought check for $380.00 from family fun night- goal will be to sell more pre-sale tickets. they got 25% day of sale.
  • Dave sellers asked about flyer – he received flyer personally that had pge promo code instead of ovfa – the group thought that they were the only promo code or fundraiser from the event but it was offered to other non-profits – ovfa will need to work on new ways to get flyers out with their promo code.
  • ken suggested contacting shopping spree, they sold over 400 tickets and they give 10% to non-profit groups – good resource for future opportunity.
  • checked received and given to Jessica
  • ken brought a new opportunity – direct mail proposal for ovfa – test mailing for 1000 donors and see if we can solicit donations. suggested 50/50 split after costs with strategy event management, llc – ken raddle’s company.
  • Motion made by Pete to pass at this time, second by kirt – would like to look at other options. motion carried

5.Additions/Deletions to the Agenda–add conference 2014 new business

  1. add oaks park to old business

6.Approval of Minutes – Aug 17, 2012 – requested name change to dave sellers under california casuality – motion to pass with changes made by pete, second by kirt

7.Financial Report – Stella Hickey, Treasurer – reviewed account balances, total assets. Dave put forth motion to authorize court street staff to move $10.00.00 from Money Market Account to Checking Acct to cover remaining years expenses, pete seconded. Amended Motion – staff directed to seek options from Umpqua regarding minimums and penalties for moving money from Money Market Account – Report to Board Next Week

Court Street Staff need to cut check from auction revenue to burn center.

8.Staff Report

  • Introduction of Staff – Jessica Carpenter
  • OSFM Legislative Concepts – Genoa discussed upcoming legislative
  • MissionFish Fundraising – Ebay Donation Button – Genoa applied to get OVFA on their – paperwork has been submitted – waiting to hear back.

9.Committee Reports:

  1. Ambassador Program – Stella & Kirt Hickey – Almost Done, Working on Training and Orientation. Have provided Staff with a new Ambassador PowerPoint to put on Website
  2. Round Table – Genoa discussed the upcoming Event highlighting Gina Russo keynote speaker
  3. Bylaws – needs to be discussed in more detail – need to add in wording to allow board members to finish their term if for no fault of their own their dept is no longer members or they are no longer affiliated with fire dept. this will need to go out to membership 60 days prior to conference. Stella said okay to send to Board. Stella plans to meet with CSC to review uniform policies since they are out of date.
  4. Conference2013 – Need to confirm signed agreement with Monarch
  5. Conference 2014 – Lincoln City – Nestucca & North Lincoln Fire will host the event. Pete has talked with surftides about having the entire event at their facility. Jessica contacted Chinook Winds and left message asking for a proposal and has not heard back – it has been 2 weeks
  6. Conference 2015 – Pendleton
  7. Grants and Scholarships–Nothing to Report
  8. EMT Advisory Committee – finalized rules and languages changes in ors for levels of certification. Hearing in November about Physician Advisor issue – osp will likely fight this but not a big deal for fd
  9. Governor’s Fire Policy – David Sellers – Open House on Oct. 11
  10. Fire Policy Committee – Written Report – Nothing to report
  11. NVFC – Jack attended conference – reported on idea of mini grants, process for grants under $25K a different and quicker process.
  12. CapWiz – Electronic support system for legislation – Jack will get us in touch with it.
  13. NVFC – Pushing for Membership – Jack brought information to the group.
  14. New Program to simplify options for Fire Services
  15. Legislative
  16. 911 Proposals–Email Sent Out – Genoa report on this
  17. December Legislative Days (December 10-12—Testimony) – Kirt & Dave Sellers will Attend
  18. First Responder Administrative Rules – Not reporting due to time
  19. Surplus Program–Pete took some fire hose to Stayton – all good – Certified through October. Pete asked about option to scrap old bottles – low pressure bottles – research options

10.Old Business

  1. Joint Conference – Dave Sellers attended – last Joint Conference, moving forward as the Oregon Fire Services Conferences – Dave suggested having OVFA Board Meeting Friday night during Joint Conference. It is on calendar for Nov. 9
  2. Add Stella/Kirt Hickey & Dave Sellers to OFDDA Conference
  3. H&W Pacific Emergency Vehicle Group Cooperative Opportunity–Nothing to report
  4. Big Dog – Stella reported that this is very promising fundraiser – link on website to provide 15% of profit of T-Shirt purchased through the link.
  5. Oaks Park – not sure if it is providing the return we hoped for – Stella would like numbers from the Oaks Park event.

11.New Business

  1. EMS conference – Kirt is attending,
  2. Gene donated $500.00 for nametags – nametags with interchangeable title/name area so we can re-use them – Court Street Staff to get pricing.
  3. Meritorius award

12.Executive Session (if needed) - No

13.Board Reports – Hermiston & Stanfield are going ahead with consolidation of policies and procedures, Kirt has put in for a new job in Jackson

14.Adjournment at 9:27pm.