Combined Synopsis/Solicitation
RFQ –BMS Controllers–48 CES/CEOXL- Reference (F2P3E5219A001)
Requesting Agency:48th Civil Engineering Squadron – 48thCES/CEOX
RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom
Purchasing Agency:48th Contracting Squadron – 48 CONS/LGCB
RAF Lakenheath, Brandon, Suffolk, IP27 9PN, United Kingdom
This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) reference numberF2P3E5219A001. This solicitation is a requirement for brand name items (see additional justification). “Or Equal” items will not be accepted. See posted justification letter.
Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is335129-Other Lighting Equipment Manufacturing.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58effective 18-MAY-2012, & Defense Federal Acquisition Regulation PN 20120522Effective 22May 2012
To be considered for award, note that you or your company must be CCR registered and if awarded the contract, must subsequently enroll in Wide Area Workflow (WAWF) for purpose of invoice/payment.
Please note that WAWF is the ONLY ACCEPTABLE means of invoicing for payment. Vendors should provide their DUNS number, CAGE/NCAGE code, and confirmation of their registration in WAWF along with their quote.
BID SCHEDULE:
Potential Offerors are to provide a quote for the supplies listed below. Quoteshall includea unit and total price for the following bid schedule:
CLIN 0001 –All parts, equipment and items required by RAF Lakenheath, 48 CES for Air Field Ground Lighting as detailed in Attachment 1
Quantity: (1) Unit of Issue: (Lot) –Unit Price: $/£______Total Price: $/£______
Parts List:
ItemQty
1) 2.5KV 6.6AMPS 400V MICRO2001
2) MOD – Gland plate assembly1
Items (cont’d)Qty
3) O/P Lighting protection1
4) Cut out switch assembly1
5) 6 way Simultaneous assembly1
6) 5 step assembly1
7) ZA295 IEC Style Omni-Directional Inset LED taxiway36
Edge fitting – clear prisms w/ LED, clear anodised finished
Body w/ 300mm b type plug lead, w/ 5 step LED power
interface Sealed in bottom cover
8) AM 203 IEC style seating pot (single lead)36
9) Encapsulaed Isolating Transformer 3/45W 50hz 6.6/6.636
10) 5KV 6 SQ. MM. XLPE/CT/PVC primary cable1000
11) 1x4.0mm T90 Secondary cable (m)2500
12) 6mm Copper earth cable (m)1000
13) Primary Joint kit (type 54B-E6-E6)96
14) 90P S6 plug connectors48
15) 90R S6 Receptacle connectors48
16) 3c 10mm Power cable LSF/SWA/PVC 600/1000V15
17) Glands CW 20s (pack of 2)3
18) Isolator1
19) MCR modifications1
20) Multi way circuit selector panel1
21) 10pr 1/0.75mm SWA/PVC cable (m)20
22) 5KV 6 SQ.MM XLPC/CT/PVC primary cable (m)1000
23) 4mm copper earth cable (m)600
24) Airfield cable joint – Raychem EAKJ-12A/1XU-1XU5
25) 1x6RE connector – 5NQ94075
26) ZM 203 IEC style seating pot (single lead)20
27) 90P S6 Plug connectors20
28) 90R S6 Receptable connectors20
29) ZA292 IEC style omni-directional inset LED taxiway edge
Edge fitting – clear prisms w/ blue LED’s, clear anodised20
Finished body with 300mm B type plug lead
30) PVC cable protector red FPL, fraenkische type 100cm
Width 120mm (m)20
NOTE: Delivery of all equipment shall be made within 30 days after receipt of order.Associated door to doordeliverycosts shall be included in the unit pricing of the items accordingly.
Quotes are due to this office no later than 4:00p.m. British Time, 7 Sep2012. Quotes may be faxed to 01638-52-2189 or if dialing from outside United Kingdom 011-44-1638-52-2189, or sent via e-mail to and
Primary point of contact:
Benjamin Brown, Contract Administrator, and TEL: 01638-52-2232 or email:
Alternate point of contact:
Keaston Simmons, Contract Specialist, TEL: 01638-52-2235 or email
The following clauses and provisions apply to this solicitation and are included by reference:
Federal Acquisition Regulation (FAR) Clauses:
52-204-7Central Contractor Registration
52.209-6Protecting Gov’t Interests when Subcontracting w/Contractors Debarred, Suspended, or Proposed for Debarment
52.212-1Instructions to Offerors – Commercial Items (see addendum below)
52.212-4Contract Terms and Conditions – Commercial Items
52.212-5* Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items
52.232-1Payments
52.232-Discounts for Prompt Payment
52.233-1Disputes
52.233-3Protest After Award
52.233-4Applicable Law for Breach of Contract Claim
*Specifically, the following clauses cited are applicable to this solicitation: 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards, 52.209-6 Protecting the Government’s Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment, 52.222-19 Child Labor, 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer—Central Contractor Registration, 52.203-6 Restrictions on Subcontractor Sales to the Government.
Department of Defense Federal Acquisition Regulations (DFAR):
252.203-7002Required to Inform Employees of Whistleblower Rights
252.204-7004Required Central Contractor Registration, Alt A
252.212-7001*Contract Terms and Conditions Required to Implement Statues or Executive Orders – (Deviation)
252.225-7042Authorization to Perform
252.229-7000Invoices Exclusive of Taxes or Duties
252.229-7006 Value Added Tax Exclusion (United Kingdom)
252.229-7007Verification of United States Receipt of Goods
252.229-7008Relief from Import Duty (UK)
252.232-7008Assignment of Claims
252.232-7010Levies on Contract Payments
252.233-7001Choice of Law (Overseas)
* Specifically, the following clauses cited are applicable to this solicitation: 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, 252.232-7003Electronic Submission of Payment Requests and Receiving Reports, 252.247-7023 Transportation of Supplies by Sea.
The Defense Priorities and Allocation System (DPAS) assigned rating is: none.
52.211-6 -- Brand Name or Equal
As prescribed in 11.107(a), insert the following provision:
Brand Name or Equal (Aug 1999)
(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.
(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—
(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;
(2) Clearly identify the item by—
(i) Brand name, if any; and
(ii) Make or model number;
(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.
(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.
(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.
(End of provision)
Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items
As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:
Quotation Preparation Instructions:
- To be considered for award, note that you or your company must be CCR registered and subsequently enrolled in WAWF for purpose of invoice/payment if awarded the contract.
- To assure the timely and equitable evaluation of quotations, vendors must follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and if applicable, sub-factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the following evaluation factors which include a price quote and technical qualifications as follows and defined in paragraph C – Quote Specifics.
- Quote Specifics: All quotes must include the following information:
- Companies or individual’s complete mailing and remittance address
- Discount for prompt payment – if any
- Companies must provide unit pricing and a total line item price for each line item.
- Unit pricing shall include delivery costs. A separate line item shall not be added for delivery costs.
- Prices shall be all inclusive (i.e., all materials, transportation, labor, etc.) and be valid for a period of no less than 30 days
- Delivery schedule which details the number of days after award items will be delivered to RAF Lakenheath (delivery must be completed within 30 days of receiving the order)
- Copy of Offeror Representations and Certifications; please see FAR 52.212-3 ALT III, for additional direction.
- Quotes are due to this office no later than 4:00p.m. British Summer Time, 7 Sep2012. Quotes may be faxed to 01638-52-2189 or if dialing from outside United Kingdom 011-44-1638-52-2189, or sent via e-mail to and
(End Addendum)
FAR 52.212-2 Evaluation – Commercial Items (Jan 1999)
(a)Award Basis: The Government’s evaluation of quotation will fully account for the evaluation factors identified and required under the Addendum to FAR 52.212-1. The evaluation of these factors will utilize the lowest price technically acceptable (LPTA) award basis. Quotes that do not meet the quote specifics will be deemed technically unacceptable, and therefore not considered for award.
The Government intends to evaluate quotations and award a contract without exchanges or communications and therefore, quotations should contain the vendor’s best terms.
(b)Evaluation: For the purposes of evaluation, the government will first evaluate the pricing of all quotes and establish an order based on pricing from lowest to highest. Once the pricing order of all quotes is established the government will commence technical evaluation of quotes in order of lowest to highest priced. Once a quote is determined to be technically acceptable no further technical evaluation of higher priced quotes will be accomplished.
Evaluation factors required under 52.212-1 will be evaluated by the Government as follows;
- Price: To evaluate price reasonableness, a comparison will be made amongst all received quotations and the Government’s estimate.
- Technical Qualification: A vendor’s quotation will be determined technically acceptable based on past perform. The vendor is required to submit a maximum of 2 past performance customer contacts for jobs performed that were of the similar size and complexity. Vendors must comply with requirements of the attached PWS section titled Requirements. Vendors who do not include enough information to determine technical acceptability may be deemed non-responsive.
(c)AWARD DETERMINATION: As a result of the Government’s aforementioned evaluation, only those vendors, whose quotes are determined to be technically qualified, and therefore technically acceptable, will be considered for award. No trade-offs will be permitted between price, and the non-price factor of technical capability. Of those vendors found technically acceptable, an award determination will be made to the lowest priced vendor that is determined to be reasonable, realistic, and affordable.
(End Provision)
52.212-3 - Offeror Representations and Certifications--Commercial Items (Alt III).
As prescribed in 212.301(f)(ii), use the following provision:
OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS
(JUN 2005)
(a) Definitions. As used in this clause—
(1) “Foreign person” means any person other than a United States person as defined in Section 16(2) of the Export Administration Act of 1979 (50 U.S.C. App. Sec. 2415).
(2) “United States” means the 50 States, the District of Columbia, outlying areas, and the outer Continental Shelf as defined in 43 U.S.C. 1331.
(3) “United States person” is defined in Section 16(2) of the Export Administration Act of 1979 and means any United States resident or national (other than an individual resident outside the United States and employed by other than a United States person), any domestic concern (including any permanent domestic establishment of any foreign concern), and any foreign subsidiary or affiliate (including any permanent foreign establishment) of any domestic concern which is controlled in fact by such domestic concern, as determined under regulations of the President.
(b) Certification. By submitting this offer, the Offeror, if a foreign person, company or entity, certifies that it—
(1) Does not comply with the Secondary Arab Boycott of Israel; and
(2) Is not taking or knowingly agreeing to take any action, with respect to the Secondary Boycott of Israel by Arab countries, which 50 U.S.C. App. Sec. 2407(a) prohibits a United States person from taking.
(c) Representation of Extent of Transportation by Sea. (This representation does not apply to solicitations for the direct purchase of ocean transportation services).
(1) The Offeror shall indicate by checking the appropriate blank in paragraph (c)(2) of this provision whether transportation of supplies by sea is anticipated under the resultant contract. The term “supplies” is defined in the Transportation of Supplies by Sea clause of this solicitation.
(2) Representation. The Offeror represents that it—
______Does anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation.______Does not anticipate that supplies will be transported by sea in the performance of any contract or subcontract resulting from this solicitation.
(3) Any contract resulting from this solicitation will include the Transportation of Supplies by Sea clause. If the Offeror represents that it will not use ocean transportation, the resulting contract will also include the Defense Federal Acquisition Regulation Supplement clause at 252.247-7024, Notification of Transportation of Supplies by Sea.
(End of provision)
52.252-1 -- Solicitation Provisions Incorporated by Reference.
As prescribed in 52.107(a), insert the following provision:
Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
(End of Provision)
52.252-2 -- Clauses Incorporated by Reference.
As prescribed in 52.107(b), insert the following clause:
Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
(End of Clause)
52.252-5 -- Authorized Deviations in Provisions.
As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert “(Deviation)” after the date of the provision.
Authorized Deviations in Provisions (Apr 1984)
(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.
(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.
(End of Provision)
52.252-6 -- Authorized Deviations in Clauses.
As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert “(Deviation)” after the date of the clause.
Authorized Deviations in Clauses (Apr 1984)
(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.
(b) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.
(End of Clause)
5352.201-9101 Ombudsman (Sep 2010)
(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.
(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter
or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).
(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen:
Primary Command Ombudsman:
Ms. Tara Petersen
HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110
HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany
E-mail:
Tel: (49)-6371-47-2209, Fax: (49)-6731-47-2025
Alternate Command Ombudsman:
Ms. Heidi Hoehn
HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110
HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany
E-mail:
Tel: (49)-6371-47-9330, Fax: (49)-6731-47-2025
Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.