Mt. San Jacinto Community College Board of Trustees

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583(951) 487-6752 /

AGENDA

ORGANIZATIONAL MEETING

of the

MT. SAN JACINTO COMMUNITY COLLEGE BOARD OF TRUSTEES

Thursday, December 8, 2005

San Jacinto Campus

Room 200

3:30 P.M.

(In order to assist the staff, please sign the attendance sheet located at the speaker’s table – Thank you!)*

I.OPENING OF MEETING

A.Call to Order

Pledge of Allegiance
Administer Oath of Office
Roll Call
Additions and/or Deletions to the Agenda

II.BOARD PRESIDENT & TRUSTEE REPORT

III.COMMENTS OF INDIVIDUALS, GROUPS, DELEGATIONS

(Comments are limited to five minutes)

ACTION

IV.OPEN AGENDA

A.Board of Trustees

1.Item 2005/06-101Election – Board of Trustee President 3

2.Item 2005/06-102Appointment – Secretary to the Board 4

3.Item 2005/06-103Election – Clerk of the Board 5

4.Item 2005/06-104Appointment of Authorized Agents 6

5. Item 2005/06-105Approve Authorized Signatures 7

6.Item 2005/06-106Approve Regular Meeting Dates and Times 8

7.Item 2005/06-107ElectRepresentative to the CountyCommittee

OnSchool District Organization 9

V.ADJOURNMENT

Board of Trustee meetings are LINKED to room 130 on the Menifee Campus.

Additional information or available background material regarding any item on the agenda may be obtained by contacting the Administration Office at 951-487-6752 extension 1100 prior to the meeting.

*Any member of the public that wishes to speak before the Board must complete a Public Participation form and return it to the Board Chair prior to the meeting. Late arrivals will not be permitted to speak. (Forms are available at the speaker’s table)

MSJC Board of Trustee meetings are taped and video recorded per Government Code Sections 54953.5 and 54953.6 and Education Code Section 72121(a). Recordings shall be subject to inspection by members of the public in accordance with the California Public Records Act, Government Code Sections 6250.

Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to:

KathyDonnell

Executive Assistant to the Superintendent/President

1499 N. State St

San Jacinto, CA92583-2399

951-487-6752 ext. 1106

Office hours: 8:00 a.m. to 5:00 p.m.

Request must be received at least 48 hours prior to the meeting.

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /

ACTION

Item No.
2005/06-101 / Section:
Superintendent/President / Subject:
Election – Board of Trustee President / Date:
12/08/05

EXHIBIT

None

BACKGROUND:

Mt. San Jacinto Community College District Board Policy BP2210 Officers, page 12: At the annual organizational meeting, the Board shall elect from among its members a president, clerk and secretary of the Board. The terms of officers shall be for one year. (Reference: Education Code Section 72000)

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that nominations be opened for the office of president of the Mt. San Jacinto Community College District Board of Trustees.

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /

ACTION

Item No.
2005/06-102 / Section:
Superintendent/President / Subject:
Appointment – Secretary to the Board / Date:
12/08/05

EXHIBIT

None

BACKGROUND:

The Superintendent/President shall serve as secretary to the Board.

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Interim Superintendent/President be appointed secretary to the Mt. San Jacinto Community College District Board of Trustees until a permanent Superintendent/President is hired to fill the position.

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /

ACTION

Item No.
2005/06-103 / Section:
Superintendent/President / Subject:
Election – Clerk of the Board / Date:
12/08/05

EXHIBIT

None

BACKGROUND:

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that nominations be opened for the office of clerk of the Mt. San Jacinto Community College District Board of Trustees.

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /

ACTION

Item No.
2005/06-104 / Section:
Superintendent/President / Subject:
Appointment of Authorized Agents / Date:
12/08/05

EXHIBIT

None

BACKGROUND:

The Superintendent/President and the Vice President of Administration and Finance customarily serve as authorized agents for the Board of Trustees. A formal action is needed.

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Interim Superintendent/President* and the Vice President of Administration and Finance be appointed as authorized agents for the Mt. San Jacinto Community College District Board of Trustees.

*until a permanent Superintendent/President is hired to fill the position

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /

ACTION

Item No.
2005/06-105 / Section:
Superintendent/President / Subject:
Approve Authorized Signatures / Date:
12/08/05

EXHIBIT

None

BACKGROUND:

The day-to-day operations of the District require authorized signatures for district business. The authorized employees are Richard J. Giese, Interim Superintendent/President; Becky Elam, Vice President of Business Services; Catalina Cruz, Dean of Business Services; Carol Montez, Accounting Supervisor; and Kathy Donnell, Executive Assistant to the Superintendent/President. These employees are authorized to sign orders drawn on the funds of the school district and Notices of Employment. In addition Dr. Jon Tyler, Vice President of Human Resources and Regina Howard, Human Resources Supervisor are authorized to sign Notices of Employment. This action is in accordance with Education Code Sections 8232, 85233, and 87412.

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Board of Trustees authorize Richard J. Giese*, Becky Elam, Catalina Cruz, Carol Montez and Kathy Donnell to sign orders drawn on the funds of the school district and Notices of Employment and Dr. Jon Tyler and Regina Howard to sign Notices of Employment in accordance with Education Code Sections 8232, 85233, and 87412.

*until a permanent Superintendent/President is hired to fill the position

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /

ACTION

Item No.
2005/06-106 / Section:
Superintendent/President / Subject:
Approve Regular Meeting Dates and Times / Date:
12/08/05

EXHIBIT

None

BACKGROUND:

Mt. San Jacinto Community College District Board Policy BP2310 Regular Meetings of the Board, page 15: Regular meeting location, date, and time for Board meetings shall be determined at the annual organizational meeting. [Reference: Education Code Section 72000(d)]

This item sets the dates and time for the regular monthly meetings to be held in the Board Room on the San Jacinto Campus in the Administration Building #200, 1499 North State Street, San Jacinto, CA 92583 LINKED to the Student Services Conference Room #130 at the Menifee Valley Campus, 28237 La Piedra Road, Menifee, CA92584.

It is recommended that the Board consider holding two regular meetings during the month of June 2006. The second meeting in June will be in lieu of the July 2006 meeting. This schedule is being suggested in an attempt to free one month in which the Trustees and staff could plan time away from the District without returning for a Board of Trustee meeting or the need to prepare an agenda, etc.

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Board of Trustees set the dates and times for the regular monthly meetings leaving the month of July dark.

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583 (951) 487-6752 /

ACTION

Item No.
2005/06-107 / Section:
Superintendent/President / Subject: Selection of Representative for Annual CountyCommittee on School District Organization Election / Date:
12/08/05

EXHIBIT

None

BACKGROUND:

The governing board of each school district of every kind or class shall annually, at its initial meeting, select one of its members as its representative, who shall have one vote for each member to be elected to the county committee. The secretary or clerk of the district shall furnish the CountySuperintendent of Schools with a certificate naming the representative selected by the board (E.C. Section 35023) (72403 community college district).

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Board of Trustees select a member as its representative to vote in the Annual County Committee on School District Organization Election.

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583(909) 487-6752 /

ACTION

Item No.
2005/06-104 / Section:
Superintendent/President / Subject:
Appointment of Authorized Agents / Date:
12/08/05

REVISED

EXHIBIT

None

BACKGROUND:

The Superintendent/President and the Vice President of Administration and Finance customarily serve as authorized agents for the Board of Trustees. At this time while the college search for a new Superintendent/President is being conducted and until a fulltime Superintendent/President is hired, a formal action is needed to approve the Vice President of Business Services, Becky Elam, and the Interim Vice President of Instruction, Roger Schultz as authorized agents for the Board of Trustees in all matters directly affecting the budget.

The Interim Superintendent/President, Dr. Richard J. Giese, will continue to serve as the Board of Trustees’ agent signing certification and policy matters.

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Board of Trustees consider the proposed policy and direct the Superintendent/President based on their determination

BUDGET IMPLICATIONS:

None

Board of Trustees

MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
1499 North State Street, San Jacinto, CA92583(909) 487-6752 /

ACTION

Item No.
2005/06-105 / Section:
Superintendent/President / Subject:
Approve Authorized Signatures / Date:
12/08/05

REVISED

EXHIBIT

None

BACKGROUND:

The day-to-day operations of the District require authorized signatures for district business. The authorized employees are Becky Elam, Vice President of Business Services; Catalina Cruz, Dean of Business Services; Carol Montez, Accounting Supervisor; and Kathy Donnell, Executive Assistant to the Superintendent/President. These employees are authorized to sign orders drawn on the funds of the school district and Notices of Employment. In addition Dr. Jon Tyler, Vice President of Human Resources and Regina Howard, Human Resources Supervisor are authorized to sign Notices of Employment. This action is in accordance with Education Code Sections 8232, 85233, and 87412.

SUPERINTENDENT/PRESIDENT’S RECOMMENDATION:

It is recommended that the Board of Trustees consider the proposed policy and direct the Superintendent/President based on their determination.

BUDGET IMPLICATIONS:

None